Finance Administrator

FINANCE ADMINISTRATOR

Location: Mission Viejo California 92691

Position: Full-time

We are looking for a detail-oriented and reliable Administrator to join our finance team. The Finance Administrator's responsibilities include bookkeeping, business legal compliance in accordance with regulations, and office supply management.

To be successful in this role, the ideal candidate will be competent and self-motivated. They will be effective in prioritizing and communicating with a wide variety of team members, both doctors, clinical, and support staff in a rapidly growing business.

DUTIES/RESPONSIBILITIES

• Coordinate office activities, and undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
• Manage reception phone calls, correspondence (e-mail, letters, packages etc.), and deliveries.
• Manage the Support Center office supplies (office and kitchen) stock tracking and place orders when necessary.
• Support the local offices with water supplies and shredding service scheduling.
• Support accounts payable staff with new vendor set-up, vendor conversion and multiple account consolidation.
• Assist the Controller in the timely completion of tax filings including personal property, sales tax, 1099 forms, and other local licenses and permit application and renewal.
• Assist with other related ad hoc responsibilities and tasks as assigned by department leadership.
• All other duties as assigned.

SKILLS/ABILITIES

• Proven experience as an office administrator, office assistant or relevant role.
• Excellent communication, interpersonal and presentation skills, both in writing and verbally with management, vendors.
• Strong analytical problem-solving aptitude with creative solutions, ability to organize work, manage multiple projects and deadlines simultaneously with strong attention to detail, be able to perform in a high-pressure environment.
• Familiarity with office management procedures and basic accounting principles.
• Excellent knowledge of MS office and office management software.
• Qualifications in administrative studies will be an advantage.

EDUCATION/EXPERIENCE

• High school diploma, BS/ BA in office administration or relevant field is preferred.
• 1-2 years in a similarly situated role.

Physical Requirements

• Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Hand dexterity and eye and hand coordination is critical.
• Lifting. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Use of one or both arms and wrists to lift binders, boxes, office supplies, etc. on a frequent basis.
• Sitting. Must be able to sit for long periods of time.
• Standing. Particularly for sustained periods of time.
• Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately or quickly.
• Travel as needed between practices.
• Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of structures. Must be able to read a computer screen for long periods of time.
• Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one workstation to another.