University of Washington
TEMPORARY SUBAWARD ADMINISTRATOR (Project/Salaried)
University of Washington, Seattle, Washington, us, 98127
If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you.Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.The Office of Sponsored Programs
currently has an outstanding opportunity for a
Temporary
Subaward Administrator. The University of Washington’s Office of Sponsored Programs facilitates over $1.8 billion annually in research awards.Position Complexities:The Temporary Subaward Administrator develops and supports outgoing UW subawards to subrecipients by assuring the timely, complete, and accurate analysis, issuance, negotiation, execution, and tracking of subawards utilizing appropriate procedures and expertise in subaward regulations and principles. This position reports to the manager of subawards in OSP and serves as part of a team that is dedicated to the overall support of UW outgoing subawards.This position is Remote/Hybrid eligible.Position Dimensions and Impact to the University:This position works on subawards under federal and non-federal grants and cooperative agreements utilizing the standard FDP Subaward Template or subawards utilizing other standard templates and requiring limited negotiation such as JPA’s, IPA’s and staff assignments. This position will also handle complex subawards including subawards under complex federal and non-federal grants and contracts, industry clinical trials, non-award agreements, and subawards with foreign entities.This position requires a very high level of professional judgment and analysis to manage the subaward assessment, development, issuance, and negotiation and execution process. The individual in this role must work with faculty, administrators, and subrecipient entities to ensure that a subaward supports the work proposed by the faculty; that both entities and investigators understand the requirements of the project; that the appropriate terms and conditions have been included in the subaward as defined by the prime award to UW.Duties & Responsibilities:(Identify the percent time spent on each major duty, listed in decreasing order of importance. The total job duties must equal 100% regardless of position’s % FTE.)60% Analysis and Issuance:This position is responsible for receiving and analyzing individual requests for new UW outgoing subawards, as well as the renewal and/or modification of existing subawards, as assigned by the Manager or their designee. The requests for subawards (new, renewal and modifications) are assigned based on the type and complexity of the request, volume, and individual competencies. The individual in this position is responsible for analyzing the request to ensure all necessary compliance requirements are met, appropriate risk assessment is performed, and that the subaward is appropriate to issue and execute.15% Negotiation and Execution:Upon issuance of an initial subaward, the individual in this position will negotiate the terms and conditions with the subrecipient entity, as required.10% Tracking and Communication:The individual will be the point of contact for all subawards assigned to them. Upon receipt of a fully executed subaward, the individual in this position will ensure all pertinent information is recorded into appropriate databases and electronic systems.10% Process Improvement:This position will participate in process improvement activities such as the development of subaward templates, workflow processes, resources for campus outreach and education and transition to new systems to support the overall subaward process.5% Other duties as assigned.MINIMUM QUALIFICATIONS:Bachelor's degree in Business or related field AND Four Years compliance, contracts, or business-related work. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”.Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.The Office of Sponsored Programs
currently has an outstanding opportunity for a
Temporary
Subaward Administrator. The University of Washington’s Office of Sponsored Programs facilitates over $1.8 billion annually in research awards.Position Complexities:The Temporary Subaward Administrator develops and supports outgoing UW subawards to subrecipients by assuring the timely, complete, and accurate analysis, issuance, negotiation, execution, and tracking of subawards utilizing appropriate procedures and expertise in subaward regulations and principles. This position reports to the manager of subawards in OSP and serves as part of a team that is dedicated to the overall support of UW outgoing subawards.This position is Remote/Hybrid eligible.Position Dimensions and Impact to the University:This position works on subawards under federal and non-federal grants and cooperative agreements utilizing the standard FDP Subaward Template or subawards utilizing other standard templates and requiring limited negotiation such as JPA’s, IPA’s and staff assignments. This position will also handle complex subawards including subawards under complex federal and non-federal grants and contracts, industry clinical trials, non-award agreements, and subawards with foreign entities.This position requires a very high level of professional judgment and analysis to manage the subaward assessment, development, issuance, and negotiation and execution process. The individual in this role must work with faculty, administrators, and subrecipient entities to ensure that a subaward supports the work proposed by the faculty; that both entities and investigators understand the requirements of the project; that the appropriate terms and conditions have been included in the subaward as defined by the prime award to UW.Duties & Responsibilities:(Identify the percent time spent on each major duty, listed in decreasing order of importance. The total job duties must equal 100% regardless of position’s % FTE.)60% Analysis and Issuance:This position is responsible for receiving and analyzing individual requests for new UW outgoing subawards, as well as the renewal and/or modification of existing subawards, as assigned by the Manager or their designee. The requests for subawards (new, renewal and modifications) are assigned based on the type and complexity of the request, volume, and individual competencies. The individual in this position is responsible for analyzing the request to ensure all necessary compliance requirements are met, appropriate risk assessment is performed, and that the subaward is appropriate to issue and execute.15% Negotiation and Execution:Upon issuance of an initial subaward, the individual in this position will negotiate the terms and conditions with the subrecipient entity, as required.10% Tracking and Communication:The individual will be the point of contact for all subawards assigned to them. Upon receipt of a fully executed subaward, the individual in this position will ensure all pertinent information is recorded into appropriate databases and electronic systems.10% Process Improvement:This position will participate in process improvement activities such as the development of subaward templates, workflow processes, resources for campus outreach and education and transition to new systems to support the overall subaward process.5% Other duties as assigned.MINIMUM QUALIFICATIONS:Bachelor's degree in Business or related field AND Four Years compliance, contracts, or business-related work. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”.Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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