Bilingual Executive Assistant

PositionExecutive Assistant (Temp to Hire) *** ***SummaryThe Executive Assistant provides high-level administrative support for the CEO to ensure he can efficiently accomplish key tasks and company initiatives. The Executive Assistant keeps the executive's communications organized so that they can easily access the most important information without having to sort through low-priority items. The Executive Assistant manages the CEO's daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation.Essential DutiesPerform office and administrative duties to assist the CEO and the executivesMake travel and entertainment arrangements as the CEO, COO, and CAO requestCorrespond and support the CEO's visitors and Executives from Japan including arrange schedules, provide an office location map and office admission information, welcome visitors (wait for visitors and provide drinks for visitors), arrange transportation (limo), restaurants, and hotelsSupport, guide, and provide high level of customer services for Executives and make sure that their time in the office, travel and entertainment arrangements go smoothly for them and other clients as neededMake invoices and send when there are reimbursable expenses for ExecutivesManage and coordinate the CEO's schedules (Group meetings, clients' meetings, internal meetings, Japanese Association, Japan-America Society of Dallas/Fort Worth etc.)Manage, track the CEO's visiting/visited clients' information, and make a list (date/contact person/contact information/address etc.)Create and submit the CEO's expense reportsSupport the CEO on various projects, documents, and tasksProvide requested various reports monthly, quarterly, and annuallyCoordinate with Expats and support them for their special travel arrangements including their end of assignment arrangementsSupport the management membersOther duties as assignedWorking Hours, Working styleRequires working on-site from 8:30AM - 5:30PMExtended hours may be required as needed. Will require by CEO in advancedWorking LocationFrisco, TXSalary/Benefit$25-30/hoursQualificationsStrong verbal and written communication skills in both Japanese and English (speaking, writing, and reading)Able to think ahead and can act without supervision or directions from supervisorCore competencies of the position are communication, ethical practice, multitasking, attention to detail, global and cultural awareness and relationship management.3-5 years of working professional assistant experienceRequired working experience in both technical and general business environmentsExpected to demonstrate a general business acumen, with an understanding of IT concepts and terms in both Japanese and EnglishExcellent computer skills with proficiency in Microsoft Office (Outlook, Teams, Word, EXCEL, PowerPointAble to use Adobe Acrobat (Commercial Version)1-2 years IT industry working experienceHigh school diploma