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University of Massachusetts Medical School

Financial Coordinator - Grants

University of Massachusetts Medical School, Worcester, Massachusetts, us, 01609


OverviewPOSITION SUMMARY:

Under the general direction of the Asst Vice Chancellor for Grants & Contracts Administration or designee, the Financial Coordinator is responsible for performing diversified and complex financial and administrative functions to support grants received by the Medical School.

ResponsibilitiesESSENTIAL FUNCTIONS:

Administration of departmental mailbox(s) intake and distribution for appropriate and timely resolution

Oversight and analysis of departmental budget, ordering and spending including travel and credit card management

Program support for limited grant submissions for the University in coordination with the Clinical Research Office

Analyze, process and communicate grant proposal and award amendments and modifications within system to correlate to grant award terms and conditions

Compile new award set up and modification data for use in analysis, reporting, forecasting and graphical display

Update tracking system for sub award invoice to monitor status of invoice receipt/payment dates including creating and maintaining procedure documentation and process invoices in accordance with processes. Working collaboratively with external offices to evaluate and recommend process and policy improvements

Generate pertinent monthly communications to departments for training requirements, expiring grants including running reports from external systems to extract data and provide as support

Provide research and administrative support for projects; compiling data, drafting reports, assisting with special projects and studies such as updating procedure manuals or compiling statistics

Compile, gather and prepare inactivation packages for expired grants needed to ensure accurate and compliant closeout in the official grants management systems

Evaluate and recommend improvements to current operating procedures and policies

Perform other duties as required.

QualificationsREQUIRED QUALIFICATIONS:

Bachelor's degree in Business, Accounting, Finance or related field or equivalent experience

0-1 years related business experience

Proficient in Microsoft Office Suite

Excellent interpersonal, verbal and writing skills needed to present and communicate effectively with a diverse population of stakeholders.

Demonstrated time management and problem-solving skills with ability to organize and prioritize workload, identify problem areas and take action to meet deadlines

Demonstrated ability to analyze and interpret financial documents such as system reports at account and summary levels