Amazon
Executive Assistant - International Stores, Legal
Amazon, Seattle, Washington, us, 98127
Description
Amazon is looking for a sharp, organized, and experienced Executive Assistant to support the Vice President & Associate General Counsel of International Stores. This is a unique opportunity to be involved in a dynamic in-house legal department with a high level of responsibility working globally. This person will be responsible for providing administrative support, managing schedules and events, and creating and monitoring operations and projects for the Vice President and International Legal team. Candidate must be able to work effectively in a team environment, building successful working relationships inside and outside of the company, working across multiple time zones and teams representing the team. Candidate must have strong leadership skills and able lead legal support staff to create, define and accomplish objectives and projects for the group.
The ideal candidate should possess strong attention to detail and high bias for action with an ability to meet tight deadlines and juggle multiple critical requests in a fast-paced environment. The candidate also should be able to work independently to develop creative solutions, possess superior judgment and problem solving skills, and have an aptitude for prioritization and managing complex calendaring tasks with diplomacy and discretion.
He/she needs to keep abreast of general business objectives, training, policies, standards, procedures, best practices and related information in order to maintain a comprehensive awareness of the organization. Impeccable integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals and executives inside and outside the company is key. Some flex hours may be required.
Key Responsibilities
· Complex calendar management
· Travel coordination, both domestic and international
· Expense reporting
· Track and help drive completion of key deliverables and follow up on outstanding items
· Drive key team projects and work streams (projects, practice groups, team performance & training goals, all hands meetings, and performance reviews, quarterly business reviews, metrics, budgets)
· Coordination of domestic and international training sessions, leadership team meetings, team events, team summits and social activities
· Bridging the gap with international teams & corporate resources
· Maintaining organizational charts and headcount
· Have fun at work and help others do the same
Basic Qualifications
5+ years of executive assistant experience
Experience with executive level calendar management
Experience with domestic or international travel coordination
Experience with Microsoft Office products and applications
Preferred Qualifications
Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.
Amazon is looking for a sharp, organized, and experienced Executive Assistant to support the Vice President & Associate General Counsel of International Stores. This is a unique opportunity to be involved in a dynamic in-house legal department with a high level of responsibility working globally. This person will be responsible for providing administrative support, managing schedules and events, and creating and monitoring operations and projects for the Vice President and International Legal team. Candidate must be able to work effectively in a team environment, building successful working relationships inside and outside of the company, working across multiple time zones and teams representing the team. Candidate must have strong leadership skills and able lead legal support staff to create, define and accomplish objectives and projects for the group.
The ideal candidate should possess strong attention to detail and high bias for action with an ability to meet tight deadlines and juggle multiple critical requests in a fast-paced environment. The candidate also should be able to work independently to develop creative solutions, possess superior judgment and problem solving skills, and have an aptitude for prioritization and managing complex calendaring tasks with diplomacy and discretion.
He/she needs to keep abreast of general business objectives, training, policies, standards, procedures, best practices and related information in order to maintain a comprehensive awareness of the organization. Impeccable integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals and executives inside and outside the company is key. Some flex hours may be required.
Key Responsibilities
· Complex calendar management
· Travel coordination, both domestic and international
· Expense reporting
· Track and help drive completion of key deliverables and follow up on outstanding items
· Drive key team projects and work streams (projects, practice groups, team performance & training goals, all hands meetings, and performance reviews, quarterly business reviews, metrics, budgets)
· Coordination of domestic and international training sessions, leadership team meetings, team events, team summits and social activities
· Bridging the gap with international teams & corporate resources
· Maintaining organizational charts and headcount
· Have fun at work and help others do the same
Basic Qualifications
5+ years of executive assistant experience
Experience with executive level calendar management
Experience with domestic or international travel coordination
Experience with Microsoft Office products and applications
Preferred Qualifications
Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.