JLL
Occupancy Planner
JLL, Menlo Park, California, United States, 94029
JLL empowers you to shape a brighter way .Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades, or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.What this job involves:
The Occupancy Planner will support workplace strategies on various projects and assignments. You will be part of a planning team that solves occupancy and space issues within the framework of the workplace program guidelines and metrics. You will interact with our client’s internal CRE (Corporate Real Estate) team and Line of Business partners. You will also work as part of a diverse and integrated team delivering a modern workplace including space and occupancy planning, move planning, and project management. We expect you to work independently and manage your time to meet deadlines.Relationship Management / Delivery
Building relationships with your end-user customers will be key to understanding their business needs, promoting workplace solutions and concepts to them, and resolving their workplace issues.You’ll be on point to answer questions about the workplace program, space and occupancy, allocations, and utilization for your assigned buildings or business units. You’ll be familiar with the workplace at each site and use that knowledge to manage and resolve requests.To be successful in this role, you should be able to see the small moving parts that make up the big picture, and effectively communicate and collaborate with our move coordination team to help plan strategic migration schedules and tactical moves.You’ll keep on top of things as you’ll often need to reorganize your time day to day, to deal with your team’s changing necessities and requests.Occupancy Planning Expertise
You’re able to effectively gather the customer’s workplace requirements/scope by asking the right questions and actively listening to understand the underlying business needs.You’ll need to manage space requests and move work orders to ensure timely completion and regulatory compliance.You’ll proactively develop space solutions including stacking plans, block plans, allocation plans, and/or adjacency diagrams.Creative and analytical thinking is natural to you, enabling you to aggregate data from multiple sources and provide options for client decision-making.You’ll partner with a wide variety of teammates that will depend on the work you do.You’ll work on a diverse range of projects, spanning co-location, scenario planning, modern workplace transformation, space densification, and restacking for existing and new properties to drive portfolio optimization.You’ll develop block plans to convey future use of space and/or layouts, using graphic tools e.g. AutoCAD.Workplace Analytics
Report on workplace utilization, building data, organizational data, and occupancy metrics at the campus, metro, or regional level using business intelligence dashboards, CAFM/IWMS, MS Excel.Manage allocations and data accuracy using a CAFM/IWMS database.Ensure all seat assignments comply with adjacency requirements and deliver timely resolution of non-compliant seat assignments.Perform physical space audits/walkthroughs as required to ensure the success of relocation projects.Sound like you? To apply you will need to possess:
A working knowledge of occupancy utilization, workplace strategy, office design principles, and trends such as the mobile or collaborative workplace; literacy in reading and interpreting floor plans.Great relationship-building skills and a client experience focus.Responsiveness and initiative to ensure project commitments and goals are accomplished on time.Highly organized with strong skills in managing client information, project details, priorities, and deadlines, consistently demonstrating a high level of performance.Excellent written and verbal communication skills; able to understand complex ideas and communicate them to others on the account.Knowledge in utilization data analysis; gathering, analyzing, and interpreting data.Familiar with desk-sharing concepts and methodologies.Advanced skills in Microsoft Excel (pivot table, V-lookup, charts, formulas) and Microsoft PowerPoint (graphics, layouts, storytelling).Proficient in CAFM/IWMS database (i.e., FMS, Manhattan, Tririga, Archibus, or similar) and graphic tools (i.e., Adobe, SketchUp, AutoCAD, or similar).Bachelor’s Degree required.Possess a minimum of two years of professional experience in corporate real estate either as a vendor providing services to corporate clients or as an in-house professional in a corporate setting with a focus on areas such as occupancy planning, space management, interior office design, renovations, furniture planning, move coordination, or related facilities functions.Estimated total compensation for this position:102,900.00 – 120,000.00 USD per year. The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity, and alignment with market data.Location:
On-site – Menlo Park, CAIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical, and emotional health. Some of these benefits may include:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company HolidaysJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLL’s recruitment process. We endeavor to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our
Candidate Privacy Statement .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy
here .This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at
Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our
Contact Us
page.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.California Residents onlyIf you are a California resident as defined in the California Consumer Privacy Act (CCPA), please view our
Supplemental Privacy Statement
which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.
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The Occupancy Planner will support workplace strategies on various projects and assignments. You will be part of a planning team that solves occupancy and space issues within the framework of the workplace program guidelines and metrics. You will interact with our client’s internal CRE (Corporate Real Estate) team and Line of Business partners. You will also work as part of a diverse and integrated team delivering a modern workplace including space and occupancy planning, move planning, and project management. We expect you to work independently and manage your time to meet deadlines.Relationship Management / Delivery
Building relationships with your end-user customers will be key to understanding their business needs, promoting workplace solutions and concepts to them, and resolving their workplace issues.You’ll be on point to answer questions about the workplace program, space and occupancy, allocations, and utilization for your assigned buildings or business units. You’ll be familiar with the workplace at each site and use that knowledge to manage and resolve requests.To be successful in this role, you should be able to see the small moving parts that make up the big picture, and effectively communicate and collaborate with our move coordination team to help plan strategic migration schedules and tactical moves.You’ll keep on top of things as you’ll often need to reorganize your time day to day, to deal with your team’s changing necessities and requests.Occupancy Planning Expertise
You’re able to effectively gather the customer’s workplace requirements/scope by asking the right questions and actively listening to understand the underlying business needs.You’ll need to manage space requests and move work orders to ensure timely completion and regulatory compliance.You’ll proactively develop space solutions including stacking plans, block plans, allocation plans, and/or adjacency diagrams.Creative and analytical thinking is natural to you, enabling you to aggregate data from multiple sources and provide options for client decision-making.You’ll partner with a wide variety of teammates that will depend on the work you do.You’ll work on a diverse range of projects, spanning co-location, scenario planning, modern workplace transformation, space densification, and restacking for existing and new properties to drive portfolio optimization.You’ll develop block plans to convey future use of space and/or layouts, using graphic tools e.g. AutoCAD.Workplace Analytics
Report on workplace utilization, building data, organizational data, and occupancy metrics at the campus, metro, or regional level using business intelligence dashboards, CAFM/IWMS, MS Excel.Manage allocations and data accuracy using a CAFM/IWMS database.Ensure all seat assignments comply with adjacency requirements and deliver timely resolution of non-compliant seat assignments.Perform physical space audits/walkthroughs as required to ensure the success of relocation projects.Sound like you? To apply you will need to possess:
A working knowledge of occupancy utilization, workplace strategy, office design principles, and trends such as the mobile or collaborative workplace; literacy in reading and interpreting floor plans.Great relationship-building skills and a client experience focus.Responsiveness and initiative to ensure project commitments and goals are accomplished on time.Highly organized with strong skills in managing client information, project details, priorities, and deadlines, consistently demonstrating a high level of performance.Excellent written and verbal communication skills; able to understand complex ideas and communicate them to others on the account.Knowledge in utilization data analysis; gathering, analyzing, and interpreting data.Familiar with desk-sharing concepts and methodologies.Advanced skills in Microsoft Excel (pivot table, V-lookup, charts, formulas) and Microsoft PowerPoint (graphics, layouts, storytelling).Proficient in CAFM/IWMS database (i.e., FMS, Manhattan, Tririga, Archibus, or similar) and graphic tools (i.e., Adobe, SketchUp, AutoCAD, or similar).Bachelor’s Degree required.Possess a minimum of two years of professional experience in corporate real estate either as a vendor providing services to corporate clients or as an in-house professional in a corporate setting with a focus on areas such as occupancy planning, space management, interior office design, renovations, furniture planning, move coordination, or related facilities functions.Estimated total compensation for this position:102,900.00 – 120,000.00 USD per year. The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity, and alignment with market data.Location:
On-site – Menlo Park, CAIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical, and emotional health. Some of these benefits may include:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company HolidaysJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLL’s recruitment process. We endeavor to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our
Candidate Privacy Statement .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy
here .This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at
Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our
Contact Us
page.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.California Residents onlyIf you are a California resident as defined in the California Consumer Privacy Act (CCPA), please view our
Supplemental Privacy Statement
which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.
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