Sponsor Operations Coordinator

About UsAt HLTH, we're not just about healthcare; we're about sparking a health revolution. By connecting the healthcare ecosystem and fostering dynamic community interactions, we're setting the stage for the next decade of healthcare innovation.About the RoleAs a member of the Event Operations team, the Sponsor Operations Coordinator supports the Event Operations Team in planning and executing the annual HLTH events portfolio with a focus on Sponsor Logistics. This includes supporting all sponsor logistical needs before, during and after the events.This position is based in New York City.Primary Responsibilities:Onboard sponsors and ensure deliverables for a range of opportunities including, exhibit space, comprehensive event activations, sponsored receptions, and custom lounges are executed per contractLiaise with partners and sponsors of programming at live events including partner agreements, sponsor fulfillment, speaker logistics and onsite management of programsWork with multiple event vendors including but not limited to, General Services Contractor, AV, utilities, promotional items, onsite tech vendors, etc.Communicate with sponsors and inform them of key deadlines, outstanding deliverables, etc.Ensures sponsor codes are input into the registration system; and logos are converted and uploaded on the website in a timely fashionAssists with cross-functional team strategies and processes using project management tools (Notion, Salesforce, G-Suite)Onsite execution of sponsor deliverables, including supplies, shipping, show floor management, signage, etc.RequirementsA minimum of 1-2 years’ experience working in B2B events, conferences, and/or trade showsExperience in customer service; comfortable with client facing activities and working with high-level executivesExceptional organizational skills, especially when facing multiple prioritiesStrong written and verbal communication skillsThe ability to work in a deadline-driven, fast-paced environmentBe extremely detail-oriented, be a take-charge problem-solverTake ownership of work and see projects through completionNYC-based position (company-wide work from home, Thursdays & Fridays)HLTH Technology Stack:Workspace: Word, Excel, PowerPoint, Google WorkspaceEvents:

Salesforce, MapYourShow, Swoogo, SwapcardCommunications:

Slack, Google Meet, NotionBenefitsCompetitive compensationCompany paid health insurance and 401(k) providedApple laptops provided to all employeesPaid time off plus holidaysJoin the movement at HLTH, where we're more than a company – we're a catalyst for change in healthcare. Be a part of a team that's not just following the healthcare narrative but writing it. Together, let's shape a healthier, more connected future.