University of California - Santa Barbara
HR & Payroll Analyst
University of California - Santa Barbara, Santa Barbara, California, us, 93190
Payroll Title:
ADMIN OFCR 2 CXJob Code:
4263Job Open Date:
10/3/24Application Review Begins:
10/18/24Department Code (Name):
ASTD (ASSOCIATED STUDENTS)Percentage of Time:
100Union Code (Name):
CX - Clerical/AdminEmployee Class (Appointment Type):
Staff: CareerFLSA Status:
Non-ExemptSalary Grade:
STEPSPay Rate/Range:
The budgeted salary range that the University reasonably expects to pay for this position is $30.04 - $34.84/hr. The full salary range for this position is $30.04 - $49.21/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.Work Location:
A.S. Administration Office, UCEN-2537 BWorking Days and Hours:
M-F, 8 am - 5 pmBenefits Eligibility:
FullType of Remote or Hybrid Work Arrangement, if applicable:
Hybrid (Both UC & Non-UC locations). Hybrid work schedule will be considered after the probationary period has been completed and as long as hybrid arrangements are approved by the Division of Student Affairs. The University has the authority to change or revoke hybrid scheduling with reasonable notice. Incumbent must be available to be in the office as requested or full time should operational needs require it.Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.Department Marketing Statement:
The Associated Students (AS) of the University of California, Santa Barbara is a non-profit organization and a department of the UCSB campus, funded by undergraduate student fees. Through elected student positions and appointments we voice student concerns and express student opinion to the UCSB administration, UC system, our community, and state and local governments. We have dozens of boards, committees, and commissions that are organized and funded through AS to enrich student life and give students services and opportunities not offered by the administration. Our mission is to help students uphold the high academic standards and give them leadership, employment, cultural and growth opportunities to serve the campus community.Benefits of Belonging:
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.Brief Summary of Job Duties:
Under the general supervision of the Assistant Director for HR, the HR and Payroll Analyst serves as primary departmental UCPath initiator for all student staff new hires, concurrent, and rehires. Responsible for onboarding all student staff hires and assisting with onboarding new career staff. Prepares and processes all employment forms for approximately 300 student non-academic employees. Assists ADHR in preparing employment requisitions, assembling search committees, training committee on University employment guidelines, interview procedures, and applicant evaluation. Reviews interview questions; leads search committee through the process to ensure adherence with campus employment policies. Designs and monitors orientation process for career and student staff. As department Timekeeper, responsible for ensuring Kronos configuration for Associated Students student staff is accurate and timely. Responsible for ensuring approval by employees and supervisors by established deadlines for bi-weekly and monthly pay cycles. Monitors, audits, and compares timecards to Leave accrual system; initiates corrections and adjustments. Advises approximately 300 students on University policies and procedures on payroll, benefits, and employment. Ensures internal, campus, state and federal regulations are followed. Provides resources for department supervisors in key areas of Human Resources including A.S. employee orientation, benefits and workers compensation. Calculates and prepares salary estimates for each unit to assist Associated Students departments annual budget projections. Calculates and provides supervisors with overall payroll reports and projections as needed in tracking budgets. Provides payroll financial documentation for the annual payroll audit that details each budgeted area within Associated Students. Oversees the department key and security system.Required Qualifications:Bachelor's Degree in Human Resources/Business Administration or equivalent combination of education and experience.Preferred Qualifications:1-3 years experience in payroll administration1-3 years experience working in Higher Education1-3 years experience in employment guidelines, interview procedures and applicant evaluationSpecial Conditions of Employment:Satisfactory criminal history background checkCampus Security AuthorityUCSB is a Tobacco-Free environmentJob Functions and Percentages of Time:60% Payroll and HR Analyst:Analyzes the design and implementation of the recruitment and hiring process for all student staff.Supports in the preparation of employment requisitions, assembles search committees, trains committee on University employment guidelines, interview procedures and applicant evaluation. Reviews interview questions; leads search committee through the process to ensure adherence with campus employment policies. Designs and monitors orientation process for career and student staff.Works with the student supervisor group and student employees to review training and at least annual evaluations regarding the recruitment, orientation, training and payroll processes for students.Provides consultation and advice for supervisors in writing job descriptions for student staff.Works with AS student supervisor group to maintain standardized processes across the department for the hiring, training and supervision of students.Provides analysis of payroll systems for Associated Students; analyzes student pay rates and recommends appropriate salary levels.Leads the staff professional development committee charged with researching professional development opportunities, disseminating information to staff and recommends approval of funds.Provides resources for department supervisors in key areas of Human Resources including A.S. employee orientation, benefits and workers compensation. Ensures internal, campus, state and federal regulations are followed.Directs supervisors to appropriate University officials as needed.Advises career staff and approximately 300 students on University policies and procedures on payroll, benefits, vacation, sick and compensatory time, travel, and employment.Serves as primary departmental UCPath initiator for all student staff new hires, concurrent, and rehires.Processes the preparation and data-entry of all employment forms for approximately 300 student non-academic employees.Oversees the accuracy of all staff and/or student work.20% Timekeeper:Serves as Kronos timekeeper. Responsible for ensuring Kronos configuration for Associated Students student staff is accurate and timely.Trains student staff on the Kronos system and UCPath navigation.Submits UC ServiceNow ticket requests for Kronos timecard corrections.15% Audit & Analysis:Prepares and provides all payroll financial information and verifies calculations for annual external audit.5% Keys & Security:Oversees the authorization of the Associated Students security system.UC Vaccination Programs Policy:As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs.Equal Opportunity/Affirmative Action Statement:
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.Reasonable Accommodations:
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu.
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ADMIN OFCR 2 CXJob Code:
4263Job Open Date:
10/3/24Application Review Begins:
10/18/24Department Code (Name):
ASTD (ASSOCIATED STUDENTS)Percentage of Time:
100Union Code (Name):
CX - Clerical/AdminEmployee Class (Appointment Type):
Staff: CareerFLSA Status:
Non-ExemptSalary Grade:
STEPSPay Rate/Range:
The budgeted salary range that the University reasonably expects to pay for this position is $30.04 - $34.84/hr. The full salary range for this position is $30.04 - $49.21/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.Work Location:
A.S. Administration Office, UCEN-2537 BWorking Days and Hours:
M-F, 8 am - 5 pmBenefits Eligibility:
FullType of Remote or Hybrid Work Arrangement, if applicable:
Hybrid (Both UC & Non-UC locations). Hybrid work schedule will be considered after the probationary period has been completed and as long as hybrid arrangements are approved by the Division of Student Affairs. The University has the authority to change or revoke hybrid scheduling with reasonable notice. Incumbent must be available to be in the office as requested or full time should operational needs require it.Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.Department Marketing Statement:
The Associated Students (AS) of the University of California, Santa Barbara is a non-profit organization and a department of the UCSB campus, funded by undergraduate student fees. Through elected student positions and appointments we voice student concerns and express student opinion to the UCSB administration, UC system, our community, and state and local governments. We have dozens of boards, committees, and commissions that are organized and funded through AS to enrich student life and give students services and opportunities not offered by the administration. Our mission is to help students uphold the high academic standards and give them leadership, employment, cultural and growth opportunities to serve the campus community.Benefits of Belonging:
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.Brief Summary of Job Duties:
Under the general supervision of the Assistant Director for HR, the HR and Payroll Analyst serves as primary departmental UCPath initiator for all student staff new hires, concurrent, and rehires. Responsible for onboarding all student staff hires and assisting with onboarding new career staff. Prepares and processes all employment forms for approximately 300 student non-academic employees. Assists ADHR in preparing employment requisitions, assembling search committees, training committee on University employment guidelines, interview procedures, and applicant evaluation. Reviews interview questions; leads search committee through the process to ensure adherence with campus employment policies. Designs and monitors orientation process for career and student staff. As department Timekeeper, responsible for ensuring Kronos configuration for Associated Students student staff is accurate and timely. Responsible for ensuring approval by employees and supervisors by established deadlines for bi-weekly and monthly pay cycles. Monitors, audits, and compares timecards to Leave accrual system; initiates corrections and adjustments. Advises approximately 300 students on University policies and procedures on payroll, benefits, and employment. Ensures internal, campus, state and federal regulations are followed. Provides resources for department supervisors in key areas of Human Resources including A.S. employee orientation, benefits and workers compensation. Calculates and prepares salary estimates for each unit to assist Associated Students departments annual budget projections. Calculates and provides supervisors with overall payroll reports and projections as needed in tracking budgets. Provides payroll financial documentation for the annual payroll audit that details each budgeted area within Associated Students. Oversees the department key and security system.Required Qualifications:Bachelor's Degree in Human Resources/Business Administration or equivalent combination of education and experience.Preferred Qualifications:1-3 years experience in payroll administration1-3 years experience working in Higher Education1-3 years experience in employment guidelines, interview procedures and applicant evaluationSpecial Conditions of Employment:Satisfactory criminal history background checkCampus Security AuthorityUCSB is a Tobacco-Free environmentJob Functions and Percentages of Time:60% Payroll and HR Analyst:Analyzes the design and implementation of the recruitment and hiring process for all student staff.Supports in the preparation of employment requisitions, assembles search committees, trains committee on University employment guidelines, interview procedures and applicant evaluation. Reviews interview questions; leads search committee through the process to ensure adherence with campus employment policies. Designs and monitors orientation process for career and student staff.Works with the student supervisor group and student employees to review training and at least annual evaluations regarding the recruitment, orientation, training and payroll processes for students.Provides consultation and advice for supervisors in writing job descriptions for student staff.Works with AS student supervisor group to maintain standardized processes across the department for the hiring, training and supervision of students.Provides analysis of payroll systems for Associated Students; analyzes student pay rates and recommends appropriate salary levels.Leads the staff professional development committee charged with researching professional development opportunities, disseminating information to staff and recommends approval of funds.Provides resources for department supervisors in key areas of Human Resources including A.S. employee orientation, benefits and workers compensation. Ensures internal, campus, state and federal regulations are followed.Directs supervisors to appropriate University officials as needed.Advises career staff and approximately 300 students on University policies and procedures on payroll, benefits, vacation, sick and compensatory time, travel, and employment.Serves as primary departmental UCPath initiator for all student staff new hires, concurrent, and rehires.Processes the preparation and data-entry of all employment forms for approximately 300 student non-academic employees.Oversees the accuracy of all staff and/or student work.20% Timekeeper:Serves as Kronos timekeeper. Responsible for ensuring Kronos configuration for Associated Students student staff is accurate and timely.Trains student staff on the Kronos system and UCPath navigation.Submits UC ServiceNow ticket requests for Kronos timecard corrections.15% Audit & Analysis:Prepares and provides all payroll financial information and verifies calculations for annual external audit.5% Keys & Security:Oversees the authorization of the Associated Students security system.UC Vaccination Programs Policy:As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs.Equal Opportunity/Affirmative Action Statement:
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.Reasonable Accommodations:
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu.
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