Lambda Legal
Executive Assistant - Legal
Lambda Legal, Los Angeles, California, United States, 90079
Position:
Executive Assistant - LegalDepartment:
LegalOffice Location:
Los Angeles, CAWork Type Designation:
Work from Office (WFO) in Lambda Legal's Los Angeles location (3 days per week)Reports to:
Chief Legal OfficerUnion Status:
This role is a non-union position.Annual Salary Range:
$85,000 - $100,000 annually.Travel:
This position may require occasional regional travel.FLSA Status:
Exempt/Full-TimeSupervisory Responsibilities:
NoneWho We Are
Lambda Legal is a national advocacy organization committed to achieving full recognition of the civil rights for the LGBTQ+ community and everyone living with HIV through impact litigation, education, and public policy work. Since 1973, Lambda Legal has used impact litigation and other advocacy tools to decriminalize same-sex relationships; challenge discrimination against LGBTQ+ people and people living with HIV in the workplace, in the home, in schools, in health care, and in the military; and protect LGBTQ+ families, including by winning and defending marriage equality. Our clients are not charged for legal representation or advocacy and Lambda Legal receives no government funding.We believe that serving the full breadth of the LGBTQ+ and HIV communities requires cultural competency and enthusiasm for diversity of all kinds. To be successful, we must approach our work with an understanding that discrimination based on sexual orientation, gender identity, or HIV status is not the only obstacle to achieving full formal and lived equality for LGBTQ+ people and everyone living with HIV; rather, we recognize the intersectional nature of discrimination, specifically including biases based on race, religion, national origin, gender, disability, education, and class.Executive Assistant - LegalLambda Legal seeks an experienced administrative professional to support its Chief Legal Officer (CLO). This position is responsible for supporting confidential correspondence and communications, budget planning and management, expense reports, calendars, travel arrangements, liaising with other Lambda Legal departments and with external partners, and working closely with Legal Department leadership to manage departmental operations. The core function of the Executive Assistant is to facilitate the CLO's ability to function at maximum capacity and efficiency with respect to the department's essential matters.Responsibilities:
Support preparation of Legal Department agendas and presentations for All Staff meetings.Support departmental budget preparation and expense management, and prepare CLO's monthly expense reports.Manage the CLO's calendar, including scheduling/arranging meetings, sending invitations and reminders when needed, and arranging for presentation materials.Coordinate executive travel, hotel, and car reservations, including verifying required travel documentation.Support production of written materials, including initial drafting, review and proofreading, and other assistance as requested.Undertake special research and writing projects as assigned.Participate in Legal Department meetings and maintain records, as needed.Meet regularly with the Legal Administrative Manager to coordinate departmental operations and support functions.Assist with payments to vendors, as requested.Filing, scanning, copying, and management of documents, as needed.Participate in interdepartmental meetings and committees as directed by the CLO.Support troubleshooting of technology problems with support from Information Technology staff.Other duties as assigned.Qualifications:
Successful candidates will welcome the opportunity to work in a racially- and gender-diverse environment and to contribute to a positive and inclusive atmosphere. Skills and competencies include:At least 15 years of related work experience, including at least 5 years supporting senior staff. Experience in a law practice environment is preferred.Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint). Experience with WestLaw and/or iManage is a plus.Effective at time management and balancing multiple tasks, conflicting priorities, and tight deadlines.Strong organizational skills with high attention to detail and accuracy.Experience supporting budget planning and management, scheduling meetings, and managing calendars.Proactive, self-directed, and adept at problem-solving.Accustomed to maintaining the confidentiality of sensitive information.Excellent written and oral communication skills.Ability to quickly establish trust and professional working relationships with colleagues and external partners.A positive and receptive attitude towards constructive feedback.Strong work ethic and a purpose-driven commitment to the mission of Lambda Legal.Working at Lambda Legal requires a demonstrated awareness of and commitment to the concerns of the breadth of the communities that Lambda Legal serves.Benefits:
We are pleased to offer competitive benefits for the hard work our employees do on behalf of our mission. A highlight of the benefits we offer include:Medical benefits that begin on your start dateDental, Vision, and Life insurance (effective 30 days from your start date)Short & Long-Term Disability plans (effective 30 days from your start date)403(b) Retirement Plan (employer contribution and matching program begins after 90 days of employment)Paid Time Off:Paid Vacation (15 Days)Sick Leave (12 Days)Personal Leave (3 Days)Religious Observance Leave (3 Days)Bereavement LeaveFloating Holiday (1 Day)12 paid holidays and 5 early office closuresFlexible Spending Account (FSA/DC FSA) and Commuter BenefitsHealth Reimbursement Account$50 monthly mobile phone reimbursementAnnual professional development fundSummer Fridays from Memorial Day to Labor DayPremium subscription to the Calm AppPaid sabbatical after 7 years of service at Lambda Legal (4 weeks for non-exempt positions and 8 weeks for exempt positions)________Read more about Lambda Legal's work on our blog and Instagram.Lambda Legal believes in creating a more equitable playing field for applicants and values the depth of relevant skills built through successful education, work, and life experiences. If your background and skills are a close match for this position, you are strongly encouraged to apply.Lambda Legal is committed to further building and maintaining a staff that reflects the full range of LGBTQ+, HIV-affected and allied communities, and is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Lambda Legal encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship or immigration status, disability, veteran status, record of arrest or conviction, or any other characteristic protected by applicable law.
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Executive Assistant - LegalDepartment:
LegalOffice Location:
Los Angeles, CAWork Type Designation:
Work from Office (WFO) in Lambda Legal's Los Angeles location (3 days per week)Reports to:
Chief Legal OfficerUnion Status:
This role is a non-union position.Annual Salary Range:
$85,000 - $100,000 annually.Travel:
This position may require occasional regional travel.FLSA Status:
Exempt/Full-TimeSupervisory Responsibilities:
NoneWho We Are
Lambda Legal is a national advocacy organization committed to achieving full recognition of the civil rights for the LGBTQ+ community and everyone living with HIV through impact litigation, education, and public policy work. Since 1973, Lambda Legal has used impact litigation and other advocacy tools to decriminalize same-sex relationships; challenge discrimination against LGBTQ+ people and people living with HIV in the workplace, in the home, in schools, in health care, and in the military; and protect LGBTQ+ families, including by winning and defending marriage equality. Our clients are not charged for legal representation or advocacy and Lambda Legal receives no government funding.We believe that serving the full breadth of the LGBTQ+ and HIV communities requires cultural competency and enthusiasm for diversity of all kinds. To be successful, we must approach our work with an understanding that discrimination based on sexual orientation, gender identity, or HIV status is not the only obstacle to achieving full formal and lived equality for LGBTQ+ people and everyone living with HIV; rather, we recognize the intersectional nature of discrimination, specifically including biases based on race, religion, national origin, gender, disability, education, and class.Executive Assistant - LegalLambda Legal seeks an experienced administrative professional to support its Chief Legal Officer (CLO). This position is responsible for supporting confidential correspondence and communications, budget planning and management, expense reports, calendars, travel arrangements, liaising with other Lambda Legal departments and with external partners, and working closely with Legal Department leadership to manage departmental operations. The core function of the Executive Assistant is to facilitate the CLO's ability to function at maximum capacity and efficiency with respect to the department's essential matters.Responsibilities:
Support preparation of Legal Department agendas and presentations for All Staff meetings.Support departmental budget preparation and expense management, and prepare CLO's monthly expense reports.Manage the CLO's calendar, including scheduling/arranging meetings, sending invitations and reminders when needed, and arranging for presentation materials.Coordinate executive travel, hotel, and car reservations, including verifying required travel documentation.Support production of written materials, including initial drafting, review and proofreading, and other assistance as requested.Undertake special research and writing projects as assigned.Participate in Legal Department meetings and maintain records, as needed.Meet regularly with the Legal Administrative Manager to coordinate departmental operations and support functions.Assist with payments to vendors, as requested.Filing, scanning, copying, and management of documents, as needed.Participate in interdepartmental meetings and committees as directed by the CLO.Support troubleshooting of technology problems with support from Information Technology staff.Other duties as assigned.Qualifications:
Successful candidates will welcome the opportunity to work in a racially- and gender-diverse environment and to contribute to a positive and inclusive atmosphere. Skills and competencies include:At least 15 years of related work experience, including at least 5 years supporting senior staff. Experience in a law practice environment is preferred.Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint). Experience with WestLaw and/or iManage is a plus.Effective at time management and balancing multiple tasks, conflicting priorities, and tight deadlines.Strong organizational skills with high attention to detail and accuracy.Experience supporting budget planning and management, scheduling meetings, and managing calendars.Proactive, self-directed, and adept at problem-solving.Accustomed to maintaining the confidentiality of sensitive information.Excellent written and oral communication skills.Ability to quickly establish trust and professional working relationships with colleagues and external partners.A positive and receptive attitude towards constructive feedback.Strong work ethic and a purpose-driven commitment to the mission of Lambda Legal.Working at Lambda Legal requires a demonstrated awareness of and commitment to the concerns of the breadth of the communities that Lambda Legal serves.Benefits:
We are pleased to offer competitive benefits for the hard work our employees do on behalf of our mission. A highlight of the benefits we offer include:Medical benefits that begin on your start dateDental, Vision, and Life insurance (effective 30 days from your start date)Short & Long-Term Disability plans (effective 30 days from your start date)403(b) Retirement Plan (employer contribution and matching program begins after 90 days of employment)Paid Time Off:Paid Vacation (15 Days)Sick Leave (12 Days)Personal Leave (3 Days)Religious Observance Leave (3 Days)Bereavement LeaveFloating Holiday (1 Day)12 paid holidays and 5 early office closuresFlexible Spending Account (FSA/DC FSA) and Commuter BenefitsHealth Reimbursement Account$50 monthly mobile phone reimbursementAnnual professional development fundSummer Fridays from Memorial Day to Labor DayPremium subscription to the Calm AppPaid sabbatical after 7 years of service at Lambda Legal (4 weeks for non-exempt positions and 8 weeks for exempt positions)________Read more about Lambda Legal's work on our blog and Instagram.Lambda Legal believes in creating a more equitable playing field for applicants and values the depth of relevant skills built through successful education, work, and life experiences. If your background and skills are a close match for this position, you are strongly encouraged to apply.Lambda Legal is committed to further building and maintaining a staff that reflects the full range of LGBTQ+, HIV-affected and allied communities, and is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Lambda Legal encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship or immigration status, disability, veteran status, record of arrest or conviction, or any other characteristic protected by applicable law.
#J-18808-Ljbffr