YCS
AP Specialist
YCS, Newark, New Jersey, us, 07104
Currently hiring a AP Specialist to assist in the finance department at YCS.
Duties include but not limited too:
Oversee Accounts Payable including the timely and accurate payments to vendors.Assist with New GL System ImplementationIdentify improvement opportunities to increase efficiency and effectiveness of Accounts Payable including the elimination of paper and a fomalized process for scanning and elimination of rework due to payment issues identifiedResponsible for the End to End Cycle of Accounts Payable from validation of vendors against OFAC list, to electronicsubmission of invoices, to electronica paymentsResponsible for the day to day operations of Accounts Payable (AP) including the timely processing of all invoices weeklyincluding the elimination of paperPartnering with Management regarding payment termsResponsible for review of weekly disbursements, identifying missing invoices and providing recommendations forpaymentResponsible for maintaining and updating policy / procedure regarding payment processes for vendors and employeesincluding supporting documentation requirementsSupport data requests for auditsImprovement Opportunities will include the elimination of paper by formalizing a scanning process which is organizedand maximizes the ability through proper naming conventions to find documentation on sharepointMonitoring and ensure compliance with GAAP, DOE and contractsMonitor and ensure timely and accurate processing of invoices to ensure proper cutoff for the GLCompliance with Agency requirements including all training modules and policies/proceduresResearch issues in financial records including identifying root cause with the goal of preventing errors in the futureAssist with the new GL implementation by July 2023Other areas related to Agency requirements as needed
Requirements:
Minimum professional and educational background desired (include years of experience) a.Minimum 10-15 years of Accounts Payable, with last 3-5 years in a supervisor role, preferably in a Non-Profit EntityMinimum Bachelor's degree in Accounting c. Master's degree, a plus d. Active CPA or eligible to become a CPA
Youth Consultation Service (YCS), is a mission driven organization partnering with at-risk individuals to build happier, healthier, more hopeful lives. Our robust continuum of care includes 40+ residential behavioral health programs, community-based services, two schools and outpatient clinics throughout the state of NJ which lends to an opportunity for maximum growth and advancement. YCS has been caring for at risk children and families since 1918.
YCS is An Equal Opportunity/Affirmative Action Employer
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Duties include but not limited too:
Oversee Accounts Payable including the timely and accurate payments to vendors.Assist with New GL System ImplementationIdentify improvement opportunities to increase efficiency and effectiveness of Accounts Payable including the elimination of paper and a fomalized process for scanning and elimination of rework due to payment issues identifiedResponsible for the End to End Cycle of Accounts Payable from validation of vendors against OFAC list, to electronicsubmission of invoices, to electronica paymentsResponsible for the day to day operations of Accounts Payable (AP) including the timely processing of all invoices weeklyincluding the elimination of paperPartnering with Management regarding payment termsResponsible for review of weekly disbursements, identifying missing invoices and providing recommendations forpaymentResponsible for maintaining and updating policy / procedure regarding payment processes for vendors and employeesincluding supporting documentation requirementsSupport data requests for auditsImprovement Opportunities will include the elimination of paper by formalizing a scanning process which is organizedand maximizes the ability through proper naming conventions to find documentation on sharepointMonitoring and ensure compliance with GAAP, DOE and contractsMonitor and ensure timely and accurate processing of invoices to ensure proper cutoff for the GLCompliance with Agency requirements including all training modules and policies/proceduresResearch issues in financial records including identifying root cause with the goal of preventing errors in the futureAssist with the new GL implementation by July 2023Other areas related to Agency requirements as needed
Requirements:
Minimum professional and educational background desired (include years of experience) a.Minimum 10-15 years of Accounts Payable, with last 3-5 years in a supervisor role, preferably in a Non-Profit EntityMinimum Bachelor's degree in Accounting c. Master's degree, a plus d. Active CPA or eligible to become a CPA
Youth Consultation Service (YCS), is a mission driven organization partnering with at-risk individuals to build happier, healthier, more hopeful lives. Our robust continuum of care includes 40+ residential behavioral health programs, community-based services, two schools and outpatient clinics throughout the state of NJ which lends to an opportunity for maximum growth and advancement. YCS has been caring for at risk children and families since 1918.
YCS is An Equal Opportunity/Affirmative Action Employer
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)