Baton Rouge General
Certified Oncology Data Specialist
Baton Rouge General, Baton Rouge, Louisiana, United States, 70809
Description
JOB PURPOSE & MISSION
The Oncology Data Specialist (ODS-C) has a critical role in capturing the data that supports the hospital's mission to provide excellence in patient care and impacts cancer research, treatment, prevention, and screening programs as well meeting state, national guidelines and by all standard setters. This position is responsible for abstracting all reportable malignancies and reportable benign cases according to the guidelines established by Louisiana Tumor Registry (LTR) and all the standard setters. Additionally, the ODS-C will Identify potential new reportable cases and provide lifetime follow-up within the requirements of the Commission on Cancer (CoC) and the LTR. The Oncology Data Specialist - Certified is detail-oriented, committed to high-quality data abstraction, meets both quality and productivity standards, functions well independently, and works well under time constraints to ensure deadlines are met.
Essential Job Functions include, but are not limited to:
1. Abstracts data from electronic medical records, pathology, radiology and clinical documents.Conducts thorough concurrent and retrospective abstraction from cancer patients' medical records, ensuring the inclusion of required state and national cancer registry data elements.Analyzes medical records to determine primary site, stage, treatment, and primary cancer characteristics.Extracts key information from patient medical records-such as demographic details, symptom history, diagnostic procedures, laboratory results, comprehensive treatment information, and other medical conditions-and inputs essential data into the BRG cancer registry databaseAccurately assigns coding and staging information for diagnoses and procedures in accordance with SEER, NAACCR, ICD-10, and ACoS STORE guidelines. Determines the correct sequencing for diseases, diagnoses, and treatments, including surgery, radiation, chemotherapy, and hormone therapy. Employs critical thinking and analytical skills to accurately assign information related to primary site, histology, EOD, Summary Stage, SSDIs, and AJCC Staging.Proactively seeks to understand NCCN guidelines and reaches out to external facilities as needed to ensure that complete treatment information is accurately recorded.
2. Data quality assurance:Ensures quality control of cancer registry data through visual review of abstracts, edit checks, and continuous process review.Reviews state and national data rules and regulations for program compliance.Conducts clinical chart reviews for special projects as assigned.Participates in annual quality review of analytic cases as per cancer registry policy and CoC Quality Control standards.
3. Casefinding:Thoroughly screens electronic disease indexes from all available resources and pathology reports from HL& LTR DMS system to identify all patients diagnosed and/or treated with a reportable cancer diagnosis.??Reviews state and national data rules and regulations for program compliance.Effectively utilizes the Solid Tumor Rules Manual and the Hematopoietic Database and Manual to determine reportability and accurately assign the primary site code for reportable primariesWorks with and notifies analytics with yearly updated reportable ICD-10-CM codes from SEER and report troubleshooting or adjustments, builds.Imports casefinding reports into cancer registry software for case review
4. Tumor ConferenceCoordinate activities related to Cancer Conference, including, but not limited to, publishing meeting calendar, agenda and conference. Gathering case presentation data, forwarding case data requests to Diagnostic Services/Radiology and Pathology.Physician attendance and multidisciplinary representation tracking, prospective case presentation and meeting minutes.Ensures compliance with tumor conference accreditation standards.Communicates with the cancer program coordinator and cancer registry manager regarding any issues related to tumor conference and compliance for the BRG cancer program.
5. Additional Cancer Registry DutiesAbility to analyze and process information with strong attention to detailMust maintain up-to-date and utilize all cancer registry coding/staging manuals, databases and guidelines.Maintains complete and accurate follow-up on analytical cancer cases in accordance with CoC standards and state.Participates in various quality assurance projects as requested by BRG, CoC and LTR.?Attends and participates in professional conferences, seminars, or workshops to keep current on information related to the Cancer Registry and cancer treatment and ODS-C credential compliance.Adheres to HIPAA privacy regulations and other office procedures including the protection of sensitive hospital performance improvement data.Take accountability for work performance and communicate with the Cancer Registry Manager when procedural changes and adjustments are necessaryPerforms other duties as assigned and/or requested.
6. Performs all other duties as assigned
HIPAA & SAFETY REQUIREMENTS
HIPAA -
Maintains knowledge of and adherence to all applicable HIPAA regulations appropriate to Job Position including but not limited to: Medical records w/o limitation both paper and electronic, patient demographics, lab and radiology results, patient information related to surgery or appointment schedules, medical records related to quality data, patient financial information, patient billing 3rd party, patient related complaints, information related to patient location, patients' religious beliefs, research information and/or public health records.
SAFETY -
Maintains knowledge of and adherence to all applicable safety practices appropriate to Job Position including but not limited to: Incident reporting, handling of wastes, sharps and linen, PPE, exposure control plans, hand washing, environment of care, identifies patients if necessary, monitors alarms and interfaces with all age groups and complies with related competencies.
PERFORMANCE CRITERIA & STANDARDS
Everyday Excellence Values
- Employee demonstrates Everyday Excellence values in the day-to-day performance of their job.Demonstrates courtesy and caring to each other, patients and their families, physicians, and the community.Takes initiative in living our Everyday Excellence values and vital signs.Takes initiative in identifying customer needs before the customer asks.Participates in teamwork willingly and with enthusiasm.Demonstrates respect for the dignity and privacy needs of customers through personal action and attention to the environment of care.Keeps customers informed, answers customer questions and anticipates information needs of customers
Corporate Compliance
- Employee demonstrates commitment to the Code of Conduct, Conflict of Interest Guidelines and the GHS Corporate Compliance Guidelines.Practices diligence in fulfilling the regulatory and legal requirements of the position and department.Maintains accurate and reliable patient/organizational records.Maintains professional relationships with appropriate officials; communicates honestly and completely; behaves in a fair and nondiscriminatory manner in all professional contacts.
Personal Achievement - Employee demonstrates initiative in achieving work goals and meeting personal objectives.Uses accepted procedures and practices to complete assignments. Uses creative and proactive solutions to achieve objectives even when workload and demands are high.Adheres to high moral principles of honesty, loyalty, sincerity, and fairness.Upholds the ethical standards of the organization.
Performance Improvement
- Employee actively participates in Performance Improvement activities and incorporates quality improvement standards in his/her job performance.Optimizes talents, skills, and abilities in achieving excellence in meeting and exceeding customer expectations.Initiates or redesigns to continuously improve work processes.Contributes ideas and suggestions to improve approaches to work processes.Willingly participates in organization and/or department quality initiatives.
Cost Management
- Employee demonstrates effective cost management practices.Effectively manages time and resourcesMakes conscious effort to effectively utilize the resources of the organization - material, human, and financial.Consistently looks for and uses resource saving processes.
Patient & Employee Safety
- Employee actively participates in and demonstrates effective patient and employee safety practices.Employee effectively communicates, demonstrates, coordinates and emphasizes patient and employee safety.Employee proactively reports errors, potential errors, injuries or potential injuries.Employee demonstrates departmental specific patient and employee safety standards at all times.Employee demonstrates the use of proper safety techniques, equipment and devices and follows safety policies, procedures and plans.
Requirements
Experience
Required - 3 or more years of recent experience in oncology clinical abstracting
Preferred - experience using METRIQ software
Certifications & Licensure
Required - ODS-C (Oncology Data Specialist Certified) credential from the National Cancer Registrar Association. Must be in good standing with the NCRA
Special Skills or Knowledge
Required - Excellent organizational skills, data analytics, clinical, communication, problem solving, time management, critical thinking, and data management skills.
JOB PURPOSE & MISSION
The Oncology Data Specialist (ODS-C) has a critical role in capturing the data that supports the hospital's mission to provide excellence in patient care and impacts cancer research, treatment, prevention, and screening programs as well meeting state, national guidelines and by all standard setters. This position is responsible for abstracting all reportable malignancies and reportable benign cases according to the guidelines established by Louisiana Tumor Registry (LTR) and all the standard setters. Additionally, the ODS-C will Identify potential new reportable cases and provide lifetime follow-up within the requirements of the Commission on Cancer (CoC) and the LTR. The Oncology Data Specialist - Certified is detail-oriented, committed to high-quality data abstraction, meets both quality and productivity standards, functions well independently, and works well under time constraints to ensure deadlines are met.
Essential Job Functions include, but are not limited to:
1. Abstracts data from electronic medical records, pathology, radiology and clinical documents.Conducts thorough concurrent and retrospective abstraction from cancer patients' medical records, ensuring the inclusion of required state and national cancer registry data elements.Analyzes medical records to determine primary site, stage, treatment, and primary cancer characteristics.Extracts key information from patient medical records-such as demographic details, symptom history, diagnostic procedures, laboratory results, comprehensive treatment information, and other medical conditions-and inputs essential data into the BRG cancer registry databaseAccurately assigns coding and staging information for diagnoses and procedures in accordance with SEER, NAACCR, ICD-10, and ACoS STORE guidelines. Determines the correct sequencing for diseases, diagnoses, and treatments, including surgery, radiation, chemotherapy, and hormone therapy. Employs critical thinking and analytical skills to accurately assign information related to primary site, histology, EOD, Summary Stage, SSDIs, and AJCC Staging.Proactively seeks to understand NCCN guidelines and reaches out to external facilities as needed to ensure that complete treatment information is accurately recorded.
2. Data quality assurance:Ensures quality control of cancer registry data through visual review of abstracts, edit checks, and continuous process review.Reviews state and national data rules and regulations for program compliance.Conducts clinical chart reviews for special projects as assigned.Participates in annual quality review of analytic cases as per cancer registry policy and CoC Quality Control standards.
3. Casefinding:Thoroughly screens electronic disease indexes from all available resources and pathology reports from HL& LTR DMS system to identify all patients diagnosed and/or treated with a reportable cancer diagnosis.??Reviews state and national data rules and regulations for program compliance.Effectively utilizes the Solid Tumor Rules Manual and the Hematopoietic Database and Manual to determine reportability and accurately assign the primary site code for reportable primariesWorks with and notifies analytics with yearly updated reportable ICD-10-CM codes from SEER and report troubleshooting or adjustments, builds.Imports casefinding reports into cancer registry software for case review
4. Tumor ConferenceCoordinate activities related to Cancer Conference, including, but not limited to, publishing meeting calendar, agenda and conference. Gathering case presentation data, forwarding case data requests to Diagnostic Services/Radiology and Pathology.Physician attendance and multidisciplinary representation tracking, prospective case presentation and meeting minutes.Ensures compliance with tumor conference accreditation standards.Communicates with the cancer program coordinator and cancer registry manager regarding any issues related to tumor conference and compliance for the BRG cancer program.
5. Additional Cancer Registry DutiesAbility to analyze and process information with strong attention to detailMust maintain up-to-date and utilize all cancer registry coding/staging manuals, databases and guidelines.Maintains complete and accurate follow-up on analytical cancer cases in accordance with CoC standards and state.Participates in various quality assurance projects as requested by BRG, CoC and LTR.?Attends and participates in professional conferences, seminars, or workshops to keep current on information related to the Cancer Registry and cancer treatment and ODS-C credential compliance.Adheres to HIPAA privacy regulations and other office procedures including the protection of sensitive hospital performance improvement data.Take accountability for work performance and communicate with the Cancer Registry Manager when procedural changes and adjustments are necessaryPerforms other duties as assigned and/or requested.
6. Performs all other duties as assigned
HIPAA & SAFETY REQUIREMENTS
HIPAA -
Maintains knowledge of and adherence to all applicable HIPAA regulations appropriate to Job Position including but not limited to: Medical records w/o limitation both paper and electronic, patient demographics, lab and radiology results, patient information related to surgery or appointment schedules, medical records related to quality data, patient financial information, patient billing 3rd party, patient related complaints, information related to patient location, patients' religious beliefs, research information and/or public health records.
SAFETY -
Maintains knowledge of and adherence to all applicable safety practices appropriate to Job Position including but not limited to: Incident reporting, handling of wastes, sharps and linen, PPE, exposure control plans, hand washing, environment of care, identifies patients if necessary, monitors alarms and interfaces with all age groups and complies with related competencies.
PERFORMANCE CRITERIA & STANDARDS
Everyday Excellence Values
- Employee demonstrates Everyday Excellence values in the day-to-day performance of their job.Demonstrates courtesy and caring to each other, patients and their families, physicians, and the community.Takes initiative in living our Everyday Excellence values and vital signs.Takes initiative in identifying customer needs before the customer asks.Participates in teamwork willingly and with enthusiasm.Demonstrates respect for the dignity and privacy needs of customers through personal action and attention to the environment of care.Keeps customers informed, answers customer questions and anticipates information needs of customers
Corporate Compliance
- Employee demonstrates commitment to the Code of Conduct, Conflict of Interest Guidelines and the GHS Corporate Compliance Guidelines.Practices diligence in fulfilling the regulatory and legal requirements of the position and department.Maintains accurate and reliable patient/organizational records.Maintains professional relationships with appropriate officials; communicates honestly and completely; behaves in a fair and nondiscriminatory manner in all professional contacts.
Personal Achievement - Employee demonstrates initiative in achieving work goals and meeting personal objectives.Uses accepted procedures and practices to complete assignments. Uses creative and proactive solutions to achieve objectives even when workload and demands are high.Adheres to high moral principles of honesty, loyalty, sincerity, and fairness.Upholds the ethical standards of the organization.
Performance Improvement
- Employee actively participates in Performance Improvement activities and incorporates quality improvement standards in his/her job performance.Optimizes talents, skills, and abilities in achieving excellence in meeting and exceeding customer expectations.Initiates or redesigns to continuously improve work processes.Contributes ideas and suggestions to improve approaches to work processes.Willingly participates in organization and/or department quality initiatives.
Cost Management
- Employee demonstrates effective cost management practices.Effectively manages time and resourcesMakes conscious effort to effectively utilize the resources of the organization - material, human, and financial.Consistently looks for and uses resource saving processes.
Patient & Employee Safety
- Employee actively participates in and demonstrates effective patient and employee safety practices.Employee effectively communicates, demonstrates, coordinates and emphasizes patient and employee safety.Employee proactively reports errors, potential errors, injuries or potential injuries.Employee demonstrates departmental specific patient and employee safety standards at all times.Employee demonstrates the use of proper safety techniques, equipment and devices and follows safety policies, procedures and plans.
Requirements
Experience
Required - 3 or more years of recent experience in oncology clinical abstracting
Preferred - experience using METRIQ software
Certifications & Licensure
Required - ODS-C (Oncology Data Specialist Certified) credential from the National Cancer Registrar Association. Must be in good standing with the NCRA
Special Skills or Knowledge
Required - Excellent organizational skills, data analytics, clinical, communication, problem solving, time management, critical thinking, and data management skills.