Full-Time Entry Level Admin/Legal assistant

Full-time entry level Admin/Legal Assistant

Attorney with practice exclusive to employer-sponsored and family-sponsored immigration cases has an opening for a full-time Admin/Legal Assistant to join her team. Must have a positive attitude and enthusiasm to learn new things. Provide a high level of customer service and ensure timely responses and client satisfaction at all times. Attention to detail and ability to prioritize multiple tasks a must.

• Perform light bookkeeping tasks including utilizing QuickBooks to invoice clients, write checks, monitor accounts that are past due, match online bank transactions, match third-party payments.
• Drafting fee agreements using templates in MS Word.
• Help review billing policies and templates to ensure accuracy and consistency.

· Help to administer benefits programs.

• Track software licensing and insurance policies

· Update blog posts for immigration news.

• Follow standard procedures to create, maintain, and close client case files.
• Under direction of the attorney and senior legal assistant, correspond with clients to timely send questionnaires and checklists on immigration cases.
• Receive and maintain client document uploads follow standard protocols. Maintain physical and electronic records in a neat, orderly and complete manner.
• Enter client data into online portals or immigration software.
• Generate and collate forms, documents and cover letters to US Immigration.
• Prepare, submit, and track delivery of case files in physical or electronic format.
• Correspond with clients via phone, email, zoom, or in person to request documents. Bring questions, concerns, issues with cases to attorney attention and ensure monitoring and timely resolution.

Qualifications

• Attention to detail a must
• Proficiency in Microsoft Office suite
• Ability to work independently but also collaborate and seek guidance as needed.
• Proven time management skills and ability to prioritize workload in order to meet deadlines
• QuickBooks and basic accounting knowledge

Preferred

• Bachelor's degree
• Previous office experience
• Knowledge or interest in US Immigration law or similar administrative field.

Position to be based physically in-office at our Boston (West Roxbury district) location for first three months. After probationary period remote flexibility for a maximum two days per week will be considered.

Resume and Cover letter addressing job duties required.

Apply to hiring manager at contact@ajvimmigrationlaw.com