Administrative Asst III (Yeager)

Job/Position DescriptionWould you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on peopleand#146;s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.The Administrative Assistant III provides advanced administrative support to the Program Director. This position serves as the primary point of contact for day-to-day management and operates and does so with broad latitude and independence. Work involves coordinating and disseminating information, developing a filing system, tracking performance data, maintaining appointment calendars, and organizing activities for the unit. The position also involves taking and transcribing minutes from program meetings, collecting and maintaining data, and offering notary services for members of the Quality Improvement Team (QIT). This work requires extensive interaction with staff from all areas of the hospital. Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agencyand#146;s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.Essential Job FunctionsAttends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.Completes HR forms for hiring, termination, and promotion to maintain the workforce. Provides written warnings to administration and helps with documentation and reminders.Maintains program data and develops routine reports utilizing computer software to assist QIT in quality control and improvement initiatives. Coordinates documentation and visual presentation materials for all QIT, training, MIR, and RCA. Performs secretarial tasks for the Program Director and Nurse Manager, including transcribing minutes, typing correspondence, answering phones, distributing mail, managing office supplies, and copying/faxing documents.Records personnel hours using a computerized format, secures necessary attachments and signatures for timesheets, and submits to HR for accurate hours worked. Available to staff for questions about time or how to accurately read / complete items in CAPPS. Schedules personnel for required training based on the HR Development Training List and tracks attendance to maintain a competent workforce.Provides intermediate-level technical assistance to others on policies, procedures, rules, regulations, standards, or requirements.Answers telephone, refers callers to appropriate staff, takes messages, and answers basic questions. Maintains records, files, or logs (for example, administrative, personnel, contract, correspondence, forms, documents, purchasing, case files, and tracking logs), including filing and retrieving documents.Patient census and movement reports are accurate and submitted according to guideline https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=621348 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.