CBIZ
Administrative Assistant
CBIZ, Indianapolis, Indiana, us, 46262
Status Category:Full-Time
Exempt/Non-Exempt:Non-Exempt
Scheduled Hours Per Week:40
Job Code:AD133
With over 120 offices and nearly 7,000 associates throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level.CBIZ has been honored to be the recipient of several national recognitions for 2023:Best and Brightest Companies to Work for in the NationTop Workplaces USATop Places to Work in InsuranceBest and Brightest Companies in WellnessGreat Place to Work Certification
Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.CBIZ Somerset is always looking for smart, ambitious, friendly people to join our offices located in Indianapolis, Fort Wayne and Michigan City! We are currently seeking an Administrative Assistant to provide high-level administrative support to our Tax team based in Indianapolis. This is an exciting, fast paced role where you will need to maintain a high aptitude for detailed work, manage multiple workload priorities, work well with tight deadlines, and possess superior customer service and interpersonal skills. If you would describe yourself as highly organized, self-directed, and an expert at multi-tasking, this could be the perfect role for you!Essential Functions and Primary DutiesProduce, format, and edit letters and client deliverablesUtilize company software to access and save data and documents in electronic formatCommunicate with internal staff to verify and finalize deliverablesWorking closely with other team members to collaborate on shared tasksUpdate tracking system to ensure all products are properly filed, including generating reportsTroubleshoot delivery issues with clients including software education and due dates to ensure efficient turnaround of deliverablesManagement of various special projects including working with others to ensure quality and timely completionManage and prioritize a large volume of electronic correspondence via Outlook and Microsoft TeamsUse of software including, but not limited to: Practice Engine, CCH Axcess, Adobe, Microsoft (Outlook, Word, Excel, PowerPoint, etc.), Concur, Docuware, etc.Internal and external event coordination
Preferred QualificationsPrevious administrative or customer service experienceBasic knowledge of Microsoft Office programsProfessional written and verbal communication skillsComfortable with verbal client interaction - in person, telephone and emailFamiliarity with general office equipment including computers, telephones, copiers/printers, and scannersDiscrete concerning confidential or sensitive informationAbility to work in the office dailyAbility to demonstrate professionalism when working with internal staff and clientsHigh attention to detail and accuracyResourceful and a team playerAbility to multitask, prioritize and manage workflow for multiple team members
Minimum QualificationsHigh school diploma or GED2 years' experience in office environment, preferably performing as an administrative assistantMust have knowledge of administrative procedures and best practicesProficient use of applicable technologyDemonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
#LI-AE1#LI-OnsiteCBIZ.Jobs Category: AdministrativeREASONABLE ACCOMMODATIONIf you are a qualified individual with a disability you may request reasonable accommodation if you are unable or limited in your ability to use or access this site as a result of your disability. You can request a reasonable accommodation by calling 844-558-1414 (toll free) or send an email to accom@cbiz.com.EQUAL OPPORTUNITY EMPLOYERCBIZ is an affirmative action-equal opportunity employer and reviews applications for employment without regard to the applicant's race, color, religion, national origin, ancestry, age, gender, gender identity, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law. If you would like more information about your EEO rights as an applicant under the law, please visit these following pages EEO is the Law and EEO is the Law Supplement.PAY TRANSPARENCY PROTECTION NOTIFICATIONNotice to Third-Party AgenciesCBIZ does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of CBIZ. CBIZ will have the right to hire that applicant at its discretion and without any fee owed to submitting staffing/employment agency, person or entity.
Exempt/Non-Exempt:Non-Exempt
Scheduled Hours Per Week:40
Job Code:AD133
With over 120 offices and nearly 7,000 associates throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level.CBIZ has been honored to be the recipient of several national recognitions for 2023:Best and Brightest Companies to Work for in the NationTop Workplaces USATop Places to Work in InsuranceBest and Brightest Companies in WellnessGreat Place to Work Certification
Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.CBIZ Somerset is always looking for smart, ambitious, friendly people to join our offices located in Indianapolis, Fort Wayne and Michigan City! We are currently seeking an Administrative Assistant to provide high-level administrative support to our Tax team based in Indianapolis. This is an exciting, fast paced role where you will need to maintain a high aptitude for detailed work, manage multiple workload priorities, work well with tight deadlines, and possess superior customer service and interpersonal skills. If you would describe yourself as highly organized, self-directed, and an expert at multi-tasking, this could be the perfect role for you!Essential Functions and Primary DutiesProduce, format, and edit letters and client deliverablesUtilize company software to access and save data and documents in electronic formatCommunicate with internal staff to verify and finalize deliverablesWorking closely with other team members to collaborate on shared tasksUpdate tracking system to ensure all products are properly filed, including generating reportsTroubleshoot delivery issues with clients including software education and due dates to ensure efficient turnaround of deliverablesManagement of various special projects including working with others to ensure quality and timely completionManage and prioritize a large volume of electronic correspondence via Outlook and Microsoft TeamsUse of software including, but not limited to: Practice Engine, CCH Axcess, Adobe, Microsoft (Outlook, Word, Excel, PowerPoint, etc.), Concur, Docuware, etc.Internal and external event coordination
Preferred QualificationsPrevious administrative or customer service experienceBasic knowledge of Microsoft Office programsProfessional written and verbal communication skillsComfortable with verbal client interaction - in person, telephone and emailFamiliarity with general office equipment including computers, telephones, copiers/printers, and scannersDiscrete concerning confidential or sensitive informationAbility to work in the office dailyAbility to demonstrate professionalism when working with internal staff and clientsHigh attention to detail and accuracyResourceful and a team playerAbility to multitask, prioritize and manage workflow for multiple team members
Minimum QualificationsHigh school diploma or GED2 years' experience in office environment, preferably performing as an administrative assistantMust have knowledge of administrative procedures and best practicesProficient use of applicable technologyDemonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
#LI-AE1#LI-OnsiteCBIZ.Jobs Category: AdministrativeREASONABLE ACCOMMODATIONIf you are a qualified individual with a disability you may request reasonable accommodation if you are unable or limited in your ability to use or access this site as a result of your disability. You can request a reasonable accommodation by calling 844-558-1414 (toll free) or send an email to accom@cbiz.com.EQUAL OPPORTUNITY EMPLOYERCBIZ is an affirmative action-equal opportunity employer and reviews applications for employment without regard to the applicant's race, color, religion, national origin, ancestry, age, gender, gender identity, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law. If you would like more information about your EEO rights as an applicant under the law, please visit these following pages EEO is the Law and EEO is the Law Supplement.PAY TRANSPARENCY PROTECTION NOTIFICATIONNotice to Third-Party AgenciesCBIZ does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of CBIZ. CBIZ will have the right to hire that applicant at its discretion and without any fee owed to submitting staffing/employment agency, person or entity.