Jones Lang LaSalle Incorporated
Facilities Coordinator
Jones Lang LaSalle Incorporated, Seattle, Washington, us, 98127
JLL empowers you to shape a brighter way .Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.We’re looking for a Facilities Coordinator to join our team! You will work with a JLL team at a JLL managed client campus in downtown Seattle, WA!Location: Seattle, WA 98101Type of Employment: Full-time w/JLL employee benefits within 1 month of employmentSchedule: On-site, Monday-Friday, 8:00 AM to 5:00 PMReporting To: Assistant Facilities ManagerAdditional Perks: company provided laptop, cell phoneWhat this job involves:
Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.What your day-to-day will look like:
Administrative FunctionAssist Facility Management Team with tactical planning for the team’s goals and objectivesProvide facility specific assistance to the project management team as needed or requestedManage and maintain small facility management tasks as assignedCoordinate special events in support of client or JLLProvide support for meetings and conference room reservations as needed and directedAssist with the coordination and scheduling of maintenance activitiesCommunication and Relationship CoordinationProvide general overall facility management services including continuous monitoring of office/facilityAct as an interface with client, visitors and guestsEnsure appropriate follow up with customersProvide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruptionComplianceProperly and effectively administer and maintain all security systemsAssist with budgetary requests, analysis and reportingAssist with researching, analyzing and reporting budget variancesAny and all other duties and tasks assigned.Required Skills and Experience:
High School Diploma or equivalent2+ years’ experience with Facility or Property AdministrationMust be located in Seattle metro area (relocation assistance is not available for this role)Experience using Computerized Maintenance Management System (CMMS)Superior customer service skills and orientationAbility to maintain professionalism at all times under stressful situationsAbility to plan and manage work under time constraintsAbility to multitask and work without direct supervisionProficient in MS Office, and possess strong written, verbal and people skillsStrong organizational skills and collaborative styleMust be proficient at Excel Spreadsheets and have capability of customizing administrative reportsPreferred Skills and Experience:
Military service or college education in facilities, property, business or related is desirableThree (3) years administrative/facilities experience supporting multiple people preferably in the commercial real estate industryEstimated total compensation for this position:
52,900.00 – 69,992.00 USD per yearThe total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.Location:
On-site – Bellevue, WA, Seattle, WAIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company Holidays
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Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.What your day-to-day will look like:
Administrative FunctionAssist Facility Management Team with tactical planning for the team’s goals and objectivesProvide facility specific assistance to the project management team as needed or requestedManage and maintain small facility management tasks as assignedCoordinate special events in support of client or JLLProvide support for meetings and conference room reservations as needed and directedAssist with the coordination and scheduling of maintenance activitiesCommunication and Relationship CoordinationProvide general overall facility management services including continuous monitoring of office/facilityAct as an interface with client, visitors and guestsEnsure appropriate follow up with customersProvide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruptionComplianceProperly and effectively administer and maintain all security systemsAssist with budgetary requests, analysis and reportingAssist with researching, analyzing and reporting budget variancesAny and all other duties and tasks assigned.Required Skills and Experience:
High School Diploma or equivalent2+ years’ experience with Facility or Property AdministrationMust be located in Seattle metro area (relocation assistance is not available for this role)Experience using Computerized Maintenance Management System (CMMS)Superior customer service skills and orientationAbility to maintain professionalism at all times under stressful situationsAbility to plan and manage work under time constraintsAbility to multitask and work without direct supervisionProficient in MS Office, and possess strong written, verbal and people skillsStrong organizational skills and collaborative styleMust be proficient at Excel Spreadsheets and have capability of customizing administrative reportsPreferred Skills and Experience:
Military service or college education in facilities, property, business or related is desirableThree (3) years administrative/facilities experience supporting multiple people preferably in the commercial real estate industryEstimated total compensation for this position:
52,900.00 – 69,992.00 USD per yearThe total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.Location:
On-site – Bellevue, WA, Seattle, WAIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company Holidays
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