State of Alaska
Administrative Assistant 1
State of Alaska, Anchorage, Alaska, United States, 99507
Salary:
$22.77 Hourly
Location :
Anchorage, AK
Job Type:
Full Time
Job Number:
48017
Department:
Natural Resources
Division:
Oil & Gas
Opening Date:
11/12/2024
Closing Date:
11/22/2024 5:00 PM Alaska
Position Open To:
Alaska Residents Only
Bargaining Unit:
General Government
Range:
12
Job Description
Click here
to learn more about working for the Division of Oil & Gas.
What You Will Be DoingThe Administrative Assistant 1 works independently to provide general administrative support in the areas of customer service, personnel, payroll, recruitment, travel, equipment maintenance, small office procurement, and adapting internal processes to meet the division's needs.
Mission and CultureThe mission of the Department of Natural Resources is to develop, conserve, and enhance natural resources for present and future Alaskans.
The Division of Oil and Gas strives for a diverse and inclusive workforce where safety and well-being are paramount and employees at all levels promote a culture where everyone is valued and treated equitably and respectfully.
Benefits of Joining Our TeamThe Division of Oil and Gas fosters personal growth, independent work, and professional judgement. Our office offers a fast-paced, team-oriented atmosphere with a strong emphasis on providing excellent customer service. This position offers a benefits package and paid leave.
The Working Environment You Can ExpectThe position is located on the 11th floor of the Atwood building. Our office is in the heart of downtown Anchorage, within walking distance of eateries, local shopping, and the coastal trail. The standard business hours are 8:00-5:00 Monday through Friday with a 7.5-hour daily work schedule or, upon the supervisor's approval, a flexible work schedule with one day off every other week.
The knowledge, skills, abilities, and competencies needed to be successful in this position include:
Personnel and Human Resources: Knowledge of office administration, recruitment process, employee onboarding and exiting, timekeeping, and booking travel,Customer Service: Anticipates and meets the needs of both internal and external customers. Delivering high-quality products and services, committed to continuous improvement, provides excellent customer service, which includes fielding incoming calls, responding to requests from the public, industry partners, and other government agencies,Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.Financial and Accounting: Knowledge and experience with financial and accounting processes, and accounting systems such as Quicken, QuickBooks, IRIS (state accounting system), or other accounting software.Computer Skills: Uses computers, software (Microsoft Suite Office) applications, and databases to accomplish workClick here
to learn more about working for the Division of Oil & Gas.
Minimum Qualifications
Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
ORSix months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).Additional Required Information
**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLYThis recruitment is open to Alaska Residents only. Applicants
must
meet to be considered for employment at this time.
If selected for an interview
,
the applicant must provide the following:
Transcripts, if required to meet the minimum qualifications.
Application NoticeYou can ONLY apply for this position through the Workplace Alaska website or a hardcopy application. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.
EducationIf post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not obtained a degree, please indicate the units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
Special Instructions for Foreign EducationEducation completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
Work ExperienceIf using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.
Note:
Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Bargaining UnitIf you are a
current state employee , please mark the union you are a member of at the time of application. Do not complete this question if you are
not a current state employee.
EEO StatementThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.Contact Information
Workplace Alaska Application Questions & AssistanceQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to
For assistance with your password, please visit
For specific information about this position, please get in touch with the hiring manager at the following:
Pamela Neale
Administrative Officer 2
Phone:
907-982-2346
Email:
pamela.neale@alaska.gov
Careers with the State of Alaska offer MANY benefits
The following information describes
typical
benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)
Insurance Benefits
Health insurance, which includes employer contributions toward medical/vision/dental
The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
AVTECConfidentialCorrectional OfficersMarine EngineersMt. Edgecumbe TeachersSupervisoryUnlicensed Vessel Personnel/Inland Boatman's UnionExempt employees (not covered by collective bargaining)
The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
General GovernmentLabor, Trades and CraftsPublic Safety Employees AssociationMasters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits
Group-based insurance premiums for
Term life (employee, spouse or qualified same sex partner, and dependents)Long-term and short-term disabilityAccidental Death and DismembermentLong-term care (self and eligible family members)Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)Matching employer contribution into a defined contribution program (new employees)Employer contribution into a defined benefit or defined contribution program (current employees)Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social SecurityOption to enroll in the Alaska Deferred Compensation ProgramNote: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See for additional information
Paid Leave & Other Benefits
Personal leave with an accrual rate increase based on time servedTwelve (12) paid holidays a year
01
I understand that the education and/or experience being used to meet the minimum qualifications for this position must be adequately documented in this application to be considered. Attaching a resume is not an alternative to completing the application in full. Failure to submit a complete application may lead to a determination that your application is incomplete and your removal from consideration for this job opening.
I acknowledge that I understand this requirement.
Required Question
$22.77 Hourly
Location :
Anchorage, AK
Job Type:
Full Time
Job Number:
48017
Department:
Natural Resources
Division:
Oil & Gas
Opening Date:
11/12/2024
Closing Date:
11/22/2024 5:00 PM Alaska
Position Open To:
Alaska Residents Only
Bargaining Unit:
General Government
Range:
12
Job Description
Click here
to learn more about working for the Division of Oil & Gas.
What You Will Be DoingThe Administrative Assistant 1 works independently to provide general administrative support in the areas of customer service, personnel, payroll, recruitment, travel, equipment maintenance, small office procurement, and adapting internal processes to meet the division's needs.
Mission and CultureThe mission of the Department of Natural Resources is to develop, conserve, and enhance natural resources for present and future Alaskans.
The Division of Oil and Gas strives for a diverse and inclusive workforce where safety and well-being are paramount and employees at all levels promote a culture where everyone is valued and treated equitably and respectfully.
Benefits of Joining Our TeamThe Division of Oil and Gas fosters personal growth, independent work, and professional judgement. Our office offers a fast-paced, team-oriented atmosphere with a strong emphasis on providing excellent customer service. This position offers a benefits package and paid leave.
The Working Environment You Can ExpectThe position is located on the 11th floor of the Atwood building. Our office is in the heart of downtown Anchorage, within walking distance of eateries, local shopping, and the coastal trail. The standard business hours are 8:00-5:00 Monday through Friday with a 7.5-hour daily work schedule or, upon the supervisor's approval, a flexible work schedule with one day off every other week.
The knowledge, skills, abilities, and competencies needed to be successful in this position include:
Personnel and Human Resources: Knowledge of office administration, recruitment process, employee onboarding and exiting, timekeeping, and booking travel,Customer Service: Anticipates and meets the needs of both internal and external customers. Delivering high-quality products and services, committed to continuous improvement, provides excellent customer service, which includes fielding incoming calls, responding to requests from the public, industry partners, and other government agencies,Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.Financial and Accounting: Knowledge and experience with financial and accounting processes, and accounting systems such as Quicken, QuickBooks, IRIS (state accounting system), or other accounting software.Computer Skills: Uses computers, software (Microsoft Suite Office) applications, and databases to accomplish workClick here
to learn more about working for the Division of Oil & Gas.
Minimum Qualifications
Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
ORSix months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).Additional Required Information
**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLYThis recruitment is open to Alaska Residents only. Applicants
must
meet to be considered for employment at this time.
If selected for an interview
,
the applicant must provide the following:
Transcripts, if required to meet the minimum qualifications.
Application NoticeYou can ONLY apply for this position through the Workplace Alaska website or a hardcopy application. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.
EducationIf post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not obtained a degree, please indicate the units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
Special Instructions for Foreign EducationEducation completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
Work ExperienceIf using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.
Note:
Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Bargaining UnitIf you are a
current state employee , please mark the union you are a member of at the time of application. Do not complete this question if you are
not a current state employee.
EEO StatementThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.Contact Information
Workplace Alaska Application Questions & AssistanceQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to
For assistance with your password, please visit
For specific information about this position, please get in touch with the hiring manager at the following:
Pamela Neale
Administrative Officer 2
Phone:
907-982-2346
Email:
pamela.neale@alaska.gov
Careers with the State of Alaska offer MANY benefits
The following information describes
typical
benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)
Insurance Benefits
Health insurance, which includes employer contributions toward medical/vision/dental
The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
AVTECConfidentialCorrectional OfficersMarine EngineersMt. Edgecumbe TeachersSupervisoryUnlicensed Vessel Personnel/Inland Boatman's UnionExempt employees (not covered by collective bargaining)
The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
General GovernmentLabor, Trades and CraftsPublic Safety Employees AssociationMasters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits
Group-based insurance premiums for
Term life (employee, spouse or qualified same sex partner, and dependents)Long-term and short-term disabilityAccidental Death and DismembermentLong-term care (self and eligible family members)Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)Matching employer contribution into a defined contribution program (new employees)Employer contribution into a defined benefit or defined contribution program (current employees)Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social SecurityOption to enroll in the Alaska Deferred Compensation ProgramNote: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See for additional information
Paid Leave & Other Benefits
Personal leave with an accrual rate increase based on time servedTwelve (12) paid holidays a year
01
I understand that the education and/or experience being used to meet the minimum qualifications for this position must be adequately documented in this application to be considered. Attaching a resume is not an alternative to completing the application in full. Failure to submit a complete application may lead to a determination that your application is incomplete and your removal from consideration for this job opening.
I acknowledge that I understand this requirement.
Required Question