InfraStripe
Administrative Assistant
InfraStripe, Plant City, Florida, United States, 33565
Description
AKCA LLC, an InfraStripe Company
For over 40 years AKCA, LLC has been a top provider of traffic solutions and services throughout Florida. With headquarters in Plant City, FL, AKCA LLC solutions are central to your traffic needs.
POSITION DESCRIPTION
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
BENEFITS
This position offers the following benefits, which new employees are eligible for on the first day of the month after their first thirty days of employment:
MedicalVisionDental401k (with matching option)PTO and company holidaysESSENTIAL DUTIES & RESPONSIBILITIES
Answer and direct phone callsOrganize and schedule meetings and appointmentsMaintain contact listsProduce and distribute correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemOrder office suppliesSubmit and reconcile expense reportsProvide general support to visitorsProvide information by answering questions and requestsResearch and creates presentationsGenerate reportsHandle multiple projectsPrepare and monitor invoicesDevelop administrative staff by providing information, educational opportunities and experiential growth opportunitiesEnsure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniquesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of suppliesCarry out administrative duties such as filing, typing, copying, binding, scanning etc.Write letters and emails on behalf of other office staffMaintain computer and manual filing systemsHandle sensitive information in a confidential mannerReceive, sort and distribute the mailQUALIFICATIONS
Proven admin or assistant experienceKnowledge of office management systems and proceduresExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficient in MS OfficeAt least 7 years of experience in the field or in a related areaHigh school diploma or equivalent; college degree preferred
WORKING ENVIRONMENT
This position will be based in Plant City, FL.
AKCA, LLC, an INFRASTRIPE, LLC company,
makes recruitment, employment, promotional and all other Human Resource decisions without regard to age (40 and older), race(including traits historically associated with race, which includes hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws.
This policy applies to all aspects of employment that include but are not limited to hiring, promotion, training, transfers, job assignments, terminations, recalls, wage and salary administration, and application of all Company policies, procedures, and benefits.
AKCA LLC, an InfraStripe Company
For over 40 years AKCA, LLC has been a top provider of traffic solutions and services throughout Florida. With headquarters in Plant City, FL, AKCA LLC solutions are central to your traffic needs.
POSITION DESCRIPTION
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
BENEFITS
This position offers the following benefits, which new employees are eligible for on the first day of the month after their first thirty days of employment:
MedicalVisionDental401k (with matching option)PTO and company holidaysESSENTIAL DUTIES & RESPONSIBILITIES
Answer and direct phone callsOrganize and schedule meetings and appointmentsMaintain contact listsProduce and distribute correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemOrder office suppliesSubmit and reconcile expense reportsProvide general support to visitorsProvide information by answering questions and requestsResearch and creates presentationsGenerate reportsHandle multiple projectsPrepare and monitor invoicesDevelop administrative staff by providing information, educational opportunities and experiential growth opportunitiesEnsure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniquesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of suppliesCarry out administrative duties such as filing, typing, copying, binding, scanning etc.Write letters and emails on behalf of other office staffMaintain computer and manual filing systemsHandle sensitive information in a confidential mannerReceive, sort and distribute the mailQUALIFICATIONS
Proven admin or assistant experienceKnowledge of office management systems and proceduresExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficient in MS OfficeAt least 7 years of experience in the field or in a related areaHigh school diploma or equivalent; college degree preferred
WORKING ENVIRONMENT
This position will be based in Plant City, FL.
AKCA, LLC, an INFRASTRIPE, LLC company,
makes recruitment, employment, promotional and all other Human Resource decisions without regard to age (40 and older), race(including traits historically associated with race, which includes hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws.
This policy applies to all aspects of employment that include but are not limited to hiring, promotion, training, transfers, job assignments, terminations, recalls, wage and salary administration, and application of all Company policies, procedures, and benefits.