SourcePro Search, LLC
Administrative Assistant
SourcePro Search, LLC, Phila, Pennsylvania, United States, 19117
We are conducting a search for a motivated Administrative Assistant to join a property group located in Philadelphia, PA.
The ideal candidate's duties and responsibilities include providing administrative support to ensure efficient operation of the office. Support managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
What You'll Do:
Answer and direct phone callsCoordinate appointments and schedules and Partners calendarsCo-ordinate schedules, appointments and bookingsMaintain contact listsProduce and distribute correspondence memos, letters, faxes, and formsDevelop and maintain a filing systemOrder office suppliesBook travel arrangementsProvide general support to visitorsHandle multiple projectsEnsure operation of equipment by completing preventive maintenance requirements; calling for
repairs; maintaining equipment inventories; evaluating new equipment and techniquesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed
supplies; placing and expediting orders for supplies; verifying receipt of suppliesContribute to team effort by assisting all team members when neededCarry out administrative duties such as filing, typing, copying, binding, scanning, etc.Ensure security, integrity and confidentiality of dataArranges travel processes, including flight and hotel booking, and car rentals for PartnersBook conference calls, rooms, couriers, etc.Cover the reception desk when requiredMaintain computer and manual filing systemsHandle sensitive information in a confidential mannerCoordinate office proceduresReply to email, telephone, or face to face inquiriesReceive, sort, and distribute the mailManage staff appointmentsGreet and assist visitors to the officePhotocopy and print out documents on behalf of other colleaguesProvide polite and professional communication
What You'll Bring:
Proven administrative or assistant experienceKnowledge of office management systems and proceduresExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficient in MS OfficeAt least 5 years of experience in the field or in a related areaCollege DegreeNotary or ability and willingness to become one
The ideal candidate's duties and responsibilities include providing administrative support to ensure efficient operation of the office. Support managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
What You'll Do:
Answer and direct phone callsCoordinate appointments and schedules and Partners calendarsCo-ordinate schedules, appointments and bookingsMaintain contact listsProduce and distribute correspondence memos, letters, faxes, and formsDevelop and maintain a filing systemOrder office suppliesBook travel arrangementsProvide general support to visitorsHandle multiple projectsEnsure operation of equipment by completing preventive maintenance requirements; calling for
repairs; maintaining equipment inventories; evaluating new equipment and techniquesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed
supplies; placing and expediting orders for supplies; verifying receipt of suppliesContribute to team effort by assisting all team members when neededCarry out administrative duties such as filing, typing, copying, binding, scanning, etc.Ensure security, integrity and confidentiality of dataArranges travel processes, including flight and hotel booking, and car rentals for PartnersBook conference calls, rooms, couriers, etc.Cover the reception desk when requiredMaintain computer and manual filing systemsHandle sensitive information in a confidential mannerCoordinate office proceduresReply to email, telephone, or face to face inquiriesReceive, sort, and distribute the mailManage staff appointmentsGreet and assist visitors to the officePhotocopy and print out documents on behalf of other colleaguesProvide polite and professional communication
What You'll Bring:
Proven administrative or assistant experienceKnowledge of office management systems and proceduresExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficient in MS OfficeAt least 5 years of experience in the field or in a related areaCollege DegreeNotary or ability and willingness to become one