Pushpay
Executive Assistant
Pushpay, Redmond, Washington, United States, 98052
Executive Assistant
Location: Hybrid (3 days in office per week) in Redmond, WA only
About the Role:
The Executive Assistant is committed to ensuring the effectiveness of the CFO Org (Finance, Accounting, Legal, Data Science, BI) team by providing a broad range of administrative, organizational, and functional support to the Chief Financial Officer, CFO Org Leadership, and the Company's Executive Leadership Team ("ELT"). This position requires discretion and a professional demeanor.
The Executive Assistant will strive to stay one step ahead of the CFO, providing thoughtful and clear communication to and on behalf of the CFO, ensuring priorities move forward and expectations are clear.
Ranked number
14
by Seattle Business Magazine in the ' Washington's 100 Best Companies to Work For'
list in the large companies category for 2023; and named as one of BuiltIn ' Best Places to Work ' in both Seattle and Dallas for 2024.
Benefits and Compensation:
We have a passion for making all employees feel supported. In addition to having a genuine interest in helping you do your best work and drive your career, we offer:100% employer-paid premiums for Medical HDHP Plan, Dental, and Vision for employee70% employer-paid premiums for Medical PPO Plan for employees, and Medical, Dental, and Vision for dependents401K matchHybrid work model - 3 days in the office / 2 days remote each week12 paid Company Holidays2 paid Volunteer Time Off days15 days PTO, to start, increases with tenure and seniority.Paid parental and adoption leaveCompensation Range: $85,000 - $100,000, depending on location.Compensation ranges are determined by role and location. The range displayed on each job posting reflects the pay range for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
What You'll Do:
Calendar Management: Maintain leaders' calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needsMeeting Leadership: Create agendas, distribute meeting prep materials, and publish notes/action itemsWrite, edit, and distribute emails, correspondence memos, letters, and formsCoordinate the creation and on-time submission of regularly scheduled reportsBook and manage senior executives' travel logistics and activities, including accommodations, transportation, and meals, ensuring adherence to company travel policyExpense management: Prepare, reconcile, and submit expense reports for leaders; review submitted reports for accuracy and pre-approvalProject management: Responsibility for driving activities and outcomes for projects to be assignedCoordinate in-person, hybrid, and virtual team eventsLead in the development of on-brand, visually appealing presentation graphics and slidesEmail Management: inbox organization, ensuring cleanliness, prioritization, and prompt and timely responsesDetermine priority of matters of attention for the CFO; redirect matters to staff to handle, or handle matters personally, as appropriateKeep the CFO, CEO, and other leaders advised of time-sensitive and priority issues, ensuring appropriate follow-upManage the strategy and success of multiple connected projectsEnsure robust feedback loop to measure and monitor progress on deliverablesMaintain confidentiality and high degree of ethical standards at all timesRoutinely perform a wide variety of support dutiesComplete a variety of special projects including supporting staff recognition and morale and creating presentations, financial spreadsheets, and special reportsOther additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as neededExercising discretion and independent judgment in all forms of project management, to include matters of significance such as those affecting, interpreting, and implementing management policies or operating practices, as well as carrying out major assignments in conducting the operations of the businessWhat You'll Bring:
Shows leadership, flexibility, and operates with a creative problem solver mindsetComfortable with fast-paced environments and rapidly changing prioritiesOutstanding writing, editing, and proofreading skillsExcellent organization and time management skillsExceptional attention to detailSomeone who exhibits sound judgment with the ability to prioritize and make decisions, anticipate needs, and proactively solve problemsEnergetic and eager to tackle new projects and ideasComfortable interacting with high-level executivesA team player capable of cultivating productive working relationships across teamsDemonstrated ability and temperament to work with sensitive informationResourceful, can-do attitudeExperience in overseeing budgets and expensesExperience in developing internal standardized processes and systemsAbility to travel as neededThis role is hybrid: required to work a minimum of 3 days in office, with the option of 2 days remoteEducation and Experience:
High School Degree required; college degree or equivalent work experience preferred8+ years of administrative experience, with at least 3+ years supporting a senior executiveKnowledge of office management systems and proceduresAdvanced proficiency in Google Suite required; familiarity with Slack, Confluence, Microsoft Office Suite
Pushpay is committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members. Pushpay uses E-Verify to confirm employment eligibility. Head to our career page to learn more.
If you have a disability under the Americans with Disabilities Act or similar law, or you require religious accommodation, and you wish to discuss potential accommodations related to applying for employment at Pushpay, please contact peopleteam@pushpay.com.
About
Pushpay
Pushpay helps organizations and communities come to gather & stay connected, strengthening community, connection, and belonging through our suite of mobile apps, management software, and giving technology. Our 550 Pushpay teammates support 10,000+ customers as they drive social good, and we're honored to have processed over $15 billion in charitable giving. We're growing fast, including some exciting acquisitions in recent years, and we need driven talent. Join Pushpay and grow with us!
Location: Hybrid (3 days in office per week) in Redmond, WA only
About the Role:
The Executive Assistant is committed to ensuring the effectiveness of the CFO Org (Finance, Accounting, Legal, Data Science, BI) team by providing a broad range of administrative, organizational, and functional support to the Chief Financial Officer, CFO Org Leadership, and the Company's Executive Leadership Team ("ELT"). This position requires discretion and a professional demeanor.
The Executive Assistant will strive to stay one step ahead of the CFO, providing thoughtful and clear communication to and on behalf of the CFO, ensuring priorities move forward and expectations are clear.
Ranked number
14
by Seattle Business Magazine in the ' Washington's 100 Best Companies to Work For'
list in the large companies category for 2023; and named as one of BuiltIn ' Best Places to Work ' in both Seattle and Dallas for 2024.
Benefits and Compensation:
We have a passion for making all employees feel supported. In addition to having a genuine interest in helping you do your best work and drive your career, we offer:100% employer-paid premiums for Medical HDHP Plan, Dental, and Vision for employee70% employer-paid premiums for Medical PPO Plan for employees, and Medical, Dental, and Vision for dependents401K matchHybrid work model - 3 days in the office / 2 days remote each week12 paid Company Holidays2 paid Volunteer Time Off days15 days PTO, to start, increases with tenure and seniority.Paid parental and adoption leaveCompensation Range: $85,000 - $100,000, depending on location.Compensation ranges are determined by role and location. The range displayed on each job posting reflects the pay range for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
What You'll Do:
Calendar Management: Maintain leaders' calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needsMeeting Leadership: Create agendas, distribute meeting prep materials, and publish notes/action itemsWrite, edit, and distribute emails, correspondence memos, letters, and formsCoordinate the creation and on-time submission of regularly scheduled reportsBook and manage senior executives' travel logistics and activities, including accommodations, transportation, and meals, ensuring adherence to company travel policyExpense management: Prepare, reconcile, and submit expense reports for leaders; review submitted reports for accuracy and pre-approvalProject management: Responsibility for driving activities and outcomes for projects to be assignedCoordinate in-person, hybrid, and virtual team eventsLead in the development of on-brand, visually appealing presentation graphics and slidesEmail Management: inbox organization, ensuring cleanliness, prioritization, and prompt and timely responsesDetermine priority of matters of attention for the CFO; redirect matters to staff to handle, or handle matters personally, as appropriateKeep the CFO, CEO, and other leaders advised of time-sensitive and priority issues, ensuring appropriate follow-upManage the strategy and success of multiple connected projectsEnsure robust feedback loop to measure and monitor progress on deliverablesMaintain confidentiality and high degree of ethical standards at all timesRoutinely perform a wide variety of support dutiesComplete a variety of special projects including supporting staff recognition and morale and creating presentations, financial spreadsheets, and special reportsOther additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as neededExercising discretion and independent judgment in all forms of project management, to include matters of significance such as those affecting, interpreting, and implementing management policies or operating practices, as well as carrying out major assignments in conducting the operations of the businessWhat You'll Bring:
Shows leadership, flexibility, and operates with a creative problem solver mindsetComfortable with fast-paced environments and rapidly changing prioritiesOutstanding writing, editing, and proofreading skillsExcellent organization and time management skillsExceptional attention to detailSomeone who exhibits sound judgment with the ability to prioritize and make decisions, anticipate needs, and proactively solve problemsEnergetic and eager to tackle new projects and ideasComfortable interacting with high-level executivesA team player capable of cultivating productive working relationships across teamsDemonstrated ability and temperament to work with sensitive informationResourceful, can-do attitudeExperience in overseeing budgets and expensesExperience in developing internal standardized processes and systemsAbility to travel as neededThis role is hybrid: required to work a minimum of 3 days in office, with the option of 2 days remoteEducation and Experience:
High School Degree required; college degree or equivalent work experience preferred8+ years of administrative experience, with at least 3+ years supporting a senior executiveKnowledge of office management systems and proceduresAdvanced proficiency in Google Suite required; familiarity with Slack, Confluence, Microsoft Office Suite
Pushpay is committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members. Pushpay uses E-Verify to confirm employment eligibility. Head to our career page to learn more.
If you have a disability under the Americans with Disabilities Act or similar law, or you require religious accommodation, and you wish to discuss potential accommodations related to applying for employment at Pushpay, please contact peopleteam@pushpay.com.
About
Pushpay
Pushpay helps organizations and communities come to gather & stay connected, strengthening community, connection, and belonging through our suite of mobile apps, management software, and giving technology. Our 550 Pushpay teammates support 10,000+ customers as they drive social good, and we're honored to have processed over $15 billion in charitable giving. We're growing fast, including some exciting acquisitions in recent years, and we need driven talent. Join Pushpay and grow with us!