Administrative Assistant

Job Title: Administrative Assistant II

Duration: 3+ Months (with extension)

Location: Los Angeles CA 90033

Responsibilities :

• Performs varied administrative and general office duties for an academic or administrative department.
• Organizes and expedites flow of work through supervisor's office and/or administrative department.
• Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials.
• Ensures confidentiality and controls access to sensitive information.
• Coordinates department public relations functions, as assigned, such as special events, conferences, seminars, etc.
• Assists in contracts and grants administration.
• Researches and gathers data for departmental reports.
• Maintains and modifies the school's or department's Web site.
• Screens and prioritizes incoming calls.
• Maintains unit or departmental database and related records. Provides guidance and direction to staff and/or student workers, as assigned.
• Bachelor's degree Combined Experience/education as substitute for minimum education.

Must-Haves:

• High School Diploma or GED required; Bachelor's degree preferred
• Experience in calendar management
• Proficiency in travel arrangements
• Expertise in managing calendars, particularly using Microsoft Outlook
• Ability to ensure clear communication and demonstrate strong comprehension skills
• A professional and polished appearance