Administrative Assistant

Our client, a prestigious Global Law Firm, is seeking an Administrative Assistant to join its Miami office. This role is pivotal in providing front-desk reception support and comprehensive administrative assistance. The successful candidate will coordinate events, manage phones and calendars, set up meetings, and interact directly with lawyers.

Responsibilities Include:

• Managing reception duties, including welcoming visitors and handling incoming calls
• Assisting with event planning and coordination
• Scheduling and coordinating meetings, including calendar management
• Providing administrative support to lawyers, including document preparation and correspondence
• Collaborating with various departments to ensure smooth office operations
• Maintaining organization of the reception area and conference rooms

Requirements:

• A minimum of 2+ years of administrative experience in a law firm environment
• Strong organizational skills and the ability to multitask in a fast-paced setting
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• A professional and polished demeanor, with exceptional interpersonal skills