Administrative Assistant

Omega Law Group is a prestigious personal injury law firm located in the heart of Beverly Hills. We are committed to championing the rights of individuals who have suffered due to negligence or wrongful acts. Our dedicated team is known for delivering exceptional service and winning results for our clients. Through innovation, compassion, and expertise, we have gained a reputation as one of the leading law firms in personal injury. To learn more, please visit our website: www.omegalaw.com.

Position Overview:

We are seeking an efficient and organized individual to join our team as an Administrative Assistant with a focus on receptionist duties at our personal injury law firm. As the first point of contact for clients and visitors, you will greet guests with professionalism and provide assistance as needed. Your responsibilities will include a wide range of administrative tasks. The ideal candidate will have excellent communication skills, attention to detail, and the ability to handle sensitive information with discretion and in a timely manner.

Responsibilities:

• Greet visitors in a cordial and professional manner
• Notify individuals awaiting visitors and arrange suitable meeting spaces for their interactions
• Schedule meetings and reserve conference rooms as required
• Maintain a comfortable and organized reception area and conference rooms
• Coordinate the flow of mail in and out of the office
• Collect and distribute parcels and other mail promptly
• Prepare packages for delivery with accuracy and efficiency
• Handle email and fax correspondence promptly and professionally
• Execute filing and clerical duties with attention to detail
• Assist and follow up with other assistants with various tasks
• Other duties as necessary

Qualifications:

• High School Diploma or equivalent with a background in customer service experience
• Fluent in both English and Spanish preferred
• Proficiency in organizing and managing time, with a track record of effectively prioritizing tasks
• Exceptional verbal and written communication skills, enabling clear and concise interactions
• Ability to handle mail, email, and fax communications promptly and efficiently
• Demonstrates discretion in managing and safeguarding confidential information
• Maintains a consistently high level of professionalism, consistently responding with calmness and courtesy
• Meticulously attentive to detail, facilitating seamless multitasking in a fast-paced environment
• Displays a strong work ethic and excels in building positive interpersonal relationships
• Proficient in Microsoft Office Suite

We are an equal opportunity employer and offer competitive compensation and benefits, and opportunities for growth.