Administrative Assistant I

Job title : Administrative Assistant I

Client : Heavy machine manufacturing company

Duration : 1 year contract role

Location : Moline, IL 61265

Shift : 1st Shift

Job Description:

Performs administrative duties in support of a department and typically supports a manager; performs clerical office duties such as document processing, report preparation, and data retrieval and filing; coordinates meetings, travel, and ordering supplies; researches or resolves discrepancies following prescribed procedures; updates and maintains process documentation; and may receive project work consistent with the skills and skill level found in the jobs other work.

Duties:Responds to standard inquiries from internal and external customers.Refers complex requests to appropriate staff members.Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications.Prepares and maintains documentation of department processes.Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures.Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed.Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers.Files documents in accordance with defined procedures for on-site storage as well as long-term archiving.Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination.Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department.Performs analysis of basic or intermediate nature on information received, and researches or resolves discrepancies following prescribed procedures.Specific Position Requirements:

Job Responsibilities:

Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed.Files documents in accordance with defined procedures for on-site storage as well as long-term archiving.Processes and distributes incoming and outgoing mail, interoffice messages, and faxes throughout the departmentSkill Set Requirements:

Previous experience in an admin role is preferredMust have working knowledge of Microsoft Office tools (Outlook, PowerPoint, Word, Excel)Candidates must be willing to learn and follow directionsDemonstrate strong attention to detailStrong written and verbal communication skills

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