Assistant Property Manager

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Assists and administers lease agreements Maintains quality tenant relations and builds positive relationships with tenants via phone or email. Inspect properties when directed by Manager Assists with implementation of preventative maintenance programs working with Stiles Maintenance and Contractors Collects monthly rent payments, contacts delinquent tenants Follows up on all maintenance requests and assists tenants with operation questions and concerns Assists in budget preparation, information gathering and data input Assists in the preparation of new projects gathering information for operating and start-up budgets Completes weekly timesheets Completes the monthly reports for the Managers approval. Coordinate with Accounting Department on property accounting issues (i.e. rental charges, invoicing, reconciliation's, tenant billing and invoicing processing) Process tenant reimbursements (card applications, invoices, conference room) to accounting and generate individual invoices for each tenant Performs vacant space inspections Monitor and dispatch maintenance services via Workspeed as necessary and advises manager of work activity Complete Welcome Tenant Packages, Rental Commencement Letters and Tenant Space turnover Coordinates tenant move-ins and move-outs Answer incoming calls Maintains good relations with: o Tenants o Vendors o Brokers Prepare vendor contracts Maintain vendors insurance current and consistent with contract requirements Handle tenant complaints Code payables and input for manager’s approval Set up and maintain lease and property files Maintain tenant insurance current and consistent with lease requirements Send and file tenant rent statements monthly Initiate tenant lobby events Order tenant anniversary lunches/gifts Respond to tenant & vendor inquiries Other duties may be assigned which are consistent with the position. EDUCATION and EXPERIENCE: Minimum of an Associate’s Degree preferred. 1-3 years experience, preferably with office or retail. COMPUTER SKILLS: Proficient in MS Suite, especially Excel (applicants will be tested).