Lillibridge Healthcare Services, Inc.
Administrative Assistant
Lillibridge Healthcare Services, Inc., Arizona City, Arizona, United States, 85123
Job Description:
Why people choose Lillibridge:Comprehensive health insurance with 90% premium covered by employer20 days of PTO & 11 paid holidays annuallyRetirement benefits with employer matchEmployee stock purchase planFun, passionate and skilled co-workersThe Administrative Assistant provides administrative and operational support for Property Management Office and functions as frontline contact to external and internal customers, tenants and vendors. Applicant should have experience with property management and real estate accounting software.
Responsibilities:
Retrieves and routes incoming calls in a professional manner and provides customer service assistance as appropriateDispatches and tracks routine work orders to maintenance and janitorial staffCoordinates vendor/contractor services as appropriateMaintain service agreements and assure tenant and vendor certificates of insurance meet all requirementsMaintains and monitors key control and vendor/contractor accessEstablishes and maintains all files, records and databases (e.g., tenants/leases, vendor contract files, maintenance records, certificates of insurance, management reports, etc.)Composes routine professional correspondence using accurate spelling and word usageAssists with lease administration: lease preparation and review, collections, move-in/move out procedures, tenant improvement coordination, tenant relations, event coordination, etc.Assists with financial operations: reviews and codes invoices for payment, prepares timesheets for approval, monitors rental deposits, prepares, and monitors purchase orders and contract documents, compiles data for annual budgets, etc.Assists with property inspections as assignedResponds to emergency situations in accordance with appropriate policies & proceduresAdheres to all safety standards, policies & procedures, and codes of conductReports all pertinent events and activities to ManagementAssists with the implementation of ongoing quality improvement programsPerforms all general office duties and special projects as requiredOther duties and special projects as assignedRequirements:
2 - 3 years of experience as an administrative assistantAdvanced computer skills using MS Office applications (Word & Excel a must)Demonstrated proficient knowledge of and experience with accounting principles & practicesProperty management software experience a plusStrong communication and customer service skills (oral & written) to promote positive client/ tenant relationsAbility to exercise prudent judgment in the absence of supervisory personnel.Ability to organize and prioritize tasks to ensure accuracy and timely completion
Lillibridge offers a competitive compensation and benefits package to the successful candidate.
Lillibridge is an Equal Opportunity Employer.
Lillibridge does not accept unsolicited resumes from staffing agencies, search firms or any third parties.
Why people choose Lillibridge:Comprehensive health insurance with 90% premium covered by employer20 days of PTO & 11 paid holidays annuallyRetirement benefits with employer matchEmployee stock purchase planFun, passionate and skilled co-workersThe Administrative Assistant provides administrative and operational support for Property Management Office and functions as frontline contact to external and internal customers, tenants and vendors. Applicant should have experience with property management and real estate accounting software.
Responsibilities:
Retrieves and routes incoming calls in a professional manner and provides customer service assistance as appropriateDispatches and tracks routine work orders to maintenance and janitorial staffCoordinates vendor/contractor services as appropriateMaintain service agreements and assure tenant and vendor certificates of insurance meet all requirementsMaintains and monitors key control and vendor/contractor accessEstablishes and maintains all files, records and databases (e.g., tenants/leases, vendor contract files, maintenance records, certificates of insurance, management reports, etc.)Composes routine professional correspondence using accurate spelling and word usageAssists with lease administration: lease preparation and review, collections, move-in/move out procedures, tenant improvement coordination, tenant relations, event coordination, etc.Assists with financial operations: reviews and codes invoices for payment, prepares timesheets for approval, monitors rental deposits, prepares, and monitors purchase orders and contract documents, compiles data for annual budgets, etc.Assists with property inspections as assignedResponds to emergency situations in accordance with appropriate policies & proceduresAdheres to all safety standards, policies & procedures, and codes of conductReports all pertinent events and activities to ManagementAssists with the implementation of ongoing quality improvement programsPerforms all general office duties and special projects as requiredOther duties and special projects as assignedRequirements:
2 - 3 years of experience as an administrative assistantAdvanced computer skills using MS Office applications (Word & Excel a must)Demonstrated proficient knowledge of and experience with accounting principles & practicesProperty management software experience a plusStrong communication and customer service skills (oral & written) to promote positive client/ tenant relationsAbility to exercise prudent judgment in the absence of supervisory personnel.Ability to organize and prioritize tasks to ensure accuracy and timely completion
Lillibridge offers a competitive compensation and benefits package to the successful candidate.
Lillibridge is an Equal Opportunity Employer.
Lillibridge does not accept unsolicited resumes from staffing agencies, search firms or any third parties.