Executive Assistant at Non-Profit with Mission to Improve Diversity Education

A non-profit with a mission to increase minority education that has been active for over 70 years is looking for an Executive Assistant to support C-level executives in the office of the President including the President/CEO, Chief Operating Officer and the Chief of Staff. About the Job: Compose and prepare letters for the executives’ signature Handle confidential and sensitive information with discretion Screen incoming phone calls delivering detailed, timely messages to the appropriate parties Assist in the preparation and distribution of meeting agendas and materials Assist in the development of presentations for internal and external audiences. Attend meetings and take notes; prepare the initial draft of minutes and summaries Bring priority matters to the attention of the Deputy Chief of Staff; redirect matters to the appropriate individual or handle matters personally, as appropriate Keep the Deputy Chief of Staff advised of time-sensitive and priority issues, ensuring appropriate follow-up Schedule internal and external meetings, conferences and teleconferences Coordinate complex travel arrangements including flights, cars, hotels, and other reservations Process expense reports Interact with the leadership team, Board of Directors, and key donors Order supplies, maintain inventory and request equipment maintenance and technical support Acts as backup to other Executive Assistants in the Office of the President Special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material, when needed About You: Minimum of 5 years of experience in a related support position BA/BS from a college or university a plus Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), CRM, Concur and ADP Comfortable interacting with high-level executives Polished, professional demeanor Proactive go-getter; no task is too big or too small Outstanding communication skills Benefits (medical, dental, vision), Life Insurance, Flex Spending Accounts 403(b) Retirement Account, Holiday Savings Plan, Paid vacation (plus office closed one week for winter holidays), Free Parking and Commuter Benefits Hours: 9-5