Executive Assistant at Non-Profit with Mission to Improve Diversity Education

A non-profit with a mission to increase minority education that has been active for over 70 years is looking for an Executive Assistant to support C-level executives in the office of the President including the President/CEO, Chief Operating Officer and the Chief of Staff.About the Job:Compose and prepare letters for the executives' signatureHandle confidential and sensitive information with discretionScreen incoming phone calls delivering detailed, timely messages to the appropriate partiesAssist in the preparation and distribution of meeting agendas and materialsAssist in the development of presentations for internal and external audiences.Attend meetings and take notes; prepare the initial draft of minutes and summariesBring priority matters to the attention of the Deputy Chief of Staff; redirect matters to the appropriate individual or handle matters personally, as appropriateKeep the Deputy Chief of Staff advised of time-sensitive and priority issues, ensuring appropriate follow-upSchedule internal and external meetings, conferences and teleconferencesCoordinate complex travel arrangements including flights, cars, hotels, and other reservationsProcess expense reportsInteract with the leadership team, Board of Directors, and key donorsOrder supplies, maintain inventory and request equipment maintenance and technical supportActs as backup to other Executive Assistants in the Office of the PresidentSpecial projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material, when neededAbout You:Minimum of 5 years of experience in a related support positionBA/BS from a college or university a plusExcellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), CRM, Concur and ADPComfortable interacting with high-level executivesPolished, professional demeanorProactive go-getter; no task is too big or too smallOutstanding communication skillsBenefits (medical, dental, vision), Life Insurance, Flex Spending Accounts403(b) Retirement Account, Holiday Savings Plan, Paid vacation (plus office closed one week for winter holidays),Free Parking and Commuter BenefitsHours: 9-5