Spectraforce Technologies
Administrative Assistant
Spectraforce Technologies, Chicago, Illinois, United States, 60290
Title:
Administrative Assistant
Location:
Chicago, IL
Duration:
6 Months
Shift:
Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential.
Duties:
A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level.
This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus.
As a division, our strategic objectives include:
To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions
Build long-term relationships with clients and bring them world-class execution by "delivering the firm" over time
Drive superior returns for our stakeholders
Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace
The duties of the role include:Coordinating and scheduling of meetings and conference calls across multiple time zonesManaging high volume of phone calls and emails, relaying information in a timely and accurate mannerCalendar management for bankers (Associate level+)Coordinating room bookings for internal/external meetings and VCs across multiple locationsCoordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookingsCar bookingsExpense processing and timely expense managementInvoice processingTaking on ad hoc tasks while maintaining workflowSupporting teams in day to day issues, needs and queriesProviding phone / holiday coverage for colleagues
Skills:
Excellent Microsoft Word, Excel and Outlook skillsAble to manage competing time-sensitive priorities and tasksDemonstrates dependability and high attention to detail along with the ability to multi-taskDisplays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levelsComfortable working with people at all organizational levels, internally and externallyMust be a team player that works well under pressure within a changing environmentFlexible and adaptable to work and support across multiple teamsBe resourceful and able to use own initiative in solving issuesProactive attitude when managing diariesDiscretion to deal with confidential business mattersFriendly, polite and approachable with a "can do" attitudeZero to one years of experience
Education:
Bachelor's Degree PreferredH.S Diploma
Administrative Assistant
Location:
Chicago, IL
Duration:
6 Months
Shift:
Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential.
Duties:
A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level.
This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus.
As a division, our strategic objectives include:
To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions
Build long-term relationships with clients and bring them world-class execution by "delivering the firm" over time
Drive superior returns for our stakeholders
Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace
The duties of the role include:Coordinating and scheduling of meetings and conference calls across multiple time zonesManaging high volume of phone calls and emails, relaying information in a timely and accurate mannerCalendar management for bankers (Associate level+)Coordinating room bookings for internal/external meetings and VCs across multiple locationsCoordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookingsCar bookingsExpense processing and timely expense managementInvoice processingTaking on ad hoc tasks while maintaining workflowSupporting teams in day to day issues, needs and queriesProviding phone / holiday coverage for colleagues
Skills:
Excellent Microsoft Word, Excel and Outlook skillsAble to manage competing time-sensitive priorities and tasksDemonstrates dependability and high attention to detail along with the ability to multi-taskDisplays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levelsComfortable working with people at all organizational levels, internally and externallyMust be a team player that works well under pressure within a changing environmentFlexible and adaptable to work and support across multiple teamsBe resourceful and able to use own initiative in solving issuesProactive attitude when managing diariesDiscretion to deal with confidential business mattersFriendly, polite and approachable with a "can do" attitudeZero to one years of experience
Education:
Bachelor's Degree PreferredH.S Diploma