Ector County Independent School District
ADMINISTRATIVE ASSISTANT TO CHIEF OF POLICE
Ector County Independent School District, Odessa, Texas, United States, 79767
Job Title: Administrative Assistant to Chief of PoliceWage/Hour Status: Non-Exempt
Reports to: Chief of Police
Pay Grade:
Clerical Pay 6
Dept. /School: Police Department
Days:
227
Supervises:Primary Purpose: To assist the Chief of Police in coordinating the activities of the programs and personnel assigned to this department.Qualifications:
Education/Certification:
High school graduate or GED.Special Knowledge Skills:
Excellent organization, communication, and interpersonal skillsPossess basic bookkeeping skills.Demonstrate strong filing skills with ability to organize, maintain, and retrieve from a large system.Personal qualities of tact, courtesy, dependability, and initiative.Ability to use a personal computer and software to develop spreadsheets, databases, and word processing.Notary - RequiredExperience:
Three years or more advanced secretarial experience with extensive contact with people.Prior experience in executive office of public school district or another entity.Major Responsibilities and Duties:
Schedule appointments and maintain Chief of Police's calendarOrganize and manage routine work activities of the Chief of Police's officeGreet visitors and assist in meeting their needs by responding in a knowledgeable and courteous manner to personal and telephone inquiriesRelay messages, make referrals, record information, arrange appointments, and book meeting placesFacilitate communication with department personnel, principals, and other staff and prepare reports as requiredMaintain correspondence, communications, and files for this departmentPrepare requisitions for budget items, maintain a budget file, record expenses, and keep current balancesPrepare and maintain accurate payroll recordsOrder and maintain office supplies and professional development materials and suppliesMaintain confidentiality of Chief of Police's meetings with staff, other personnel, and other pertinent informationFormat, type, and prepare memos, agendas, letters, and reports for distributionAttend and meet required Ector County ISD hours of staff developmentCollaborate with secretaries in the performance of duties to meet the needs of the DistrictPlan, coordinate, and prepare mail-outsAssume other duties and responsibilities as assigned by the Chief of PoliceSupervisory Responsibilities:
Supervise others as directed by the Chief of PoliceWorking Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions; maintain emotional control under stress; Repetitive hand motions; prolonged use of computer. Occasional prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities.
Signature Date
Reports to: Chief of Police
Pay Grade:
Clerical Pay 6
Dept. /School: Police Department
Days:
227
Supervises:Primary Purpose: To assist the Chief of Police in coordinating the activities of the programs and personnel assigned to this department.Qualifications:
Education/Certification:
High school graduate or GED.Special Knowledge Skills:
Excellent organization, communication, and interpersonal skillsPossess basic bookkeeping skills.Demonstrate strong filing skills with ability to organize, maintain, and retrieve from a large system.Personal qualities of tact, courtesy, dependability, and initiative.Ability to use a personal computer and software to develop spreadsheets, databases, and word processing.Notary - RequiredExperience:
Three years or more advanced secretarial experience with extensive contact with people.Prior experience in executive office of public school district or another entity.Major Responsibilities and Duties:
Schedule appointments and maintain Chief of Police's calendarOrganize and manage routine work activities of the Chief of Police's officeGreet visitors and assist in meeting their needs by responding in a knowledgeable and courteous manner to personal and telephone inquiriesRelay messages, make referrals, record information, arrange appointments, and book meeting placesFacilitate communication with department personnel, principals, and other staff and prepare reports as requiredMaintain correspondence, communications, and files for this departmentPrepare requisitions for budget items, maintain a budget file, record expenses, and keep current balancesPrepare and maintain accurate payroll recordsOrder and maintain office supplies and professional development materials and suppliesMaintain confidentiality of Chief of Police's meetings with staff, other personnel, and other pertinent informationFormat, type, and prepare memos, agendas, letters, and reports for distributionAttend and meet required Ector County ISD hours of staff developmentCollaborate with secretaries in the performance of duties to meet the needs of the DistrictPlan, coordinate, and prepare mail-outsAssume other duties and responsibilities as assigned by the Chief of PoliceSupervisory Responsibilities:
Supervise others as directed by the Chief of PoliceWorking Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions; maintain emotional control under stress; Repetitive hand motions; prolonged use of computer. Occasional prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities.
Signature Date