Senior Administrative Assistant

Mission of the Role (What youll be doing):In this pivotal role, you will provide comprehensive administrative support to the Senior Vice Presidents of Sales and Marketing and Food Packaging. Additionally, you will handle various general office tasks to ensure the smooth operation of our corporate office. This is a full-time, permanent position based on-site in Newtown Square.Key Duties & Accountabilities (Primary responsibilities & quantifiable measurement):Provide administrative support to the SVP, Sales and Marketing and SVP, Food Packaging which includes:Calendar ManagementExpense Report ManagementTravel Coordination (Domestic and International)Update organizational chartsDraft Correspondence and Internal/External MemosPrepare sales presentations and reports as needed.Create and maintain email distribution lists for Commercial Sales Team.Coordinate and prepare on-site / off-site sales meeting (estimate 4-8 per year) including, but not limited to:Research meeting locations.Draft agenda and meeting materials.Send calendar invites and communicate meeting information to attendees.Reserve and prepare conference rooms.Order and Manage Annual Sales AwardsAssist with CRM UpdatesHandle tradeshow / vendor meeting / special event registrations.Business card orders for sales team.Coordinate A/P InvoicesCorporate Office SupportManage office supplies for the corporate office.Distribute mail at the corporate office.Create USPS / UPS labels for the sales team shipments.Check the general sales voicemail box every other day.General support for office events lunches, holiday parties, birthday celebrations.Work cross-functionally with other administrative support on projects as needed.Interface with all levels of the organizationQualifications (What youll need to be successful):Previous administrative support experience required (4-6 years) or a similar role.High school diploma or equivalent.Ability to travel

Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook with the ability to embrace and learn new software.Detailed-oriented, clear communication, organized, and able to manage multiple tasks.Conscientiously handle sensitive and confidential information.CRM experience is a plus.