Pennsauken Fire Department
Staff Accountant
Pennsauken Fire Department, Pennsauken, New Jersey, us, 08110
Position Type:Business/Office/Staff Accountant
Date Posted:11/15/2024
Location:Central Administrative OfficePrimary PurposeUnder the direct supervision of the Business Manager, to administer the school district's general ledger accounting and budgetary reporting, grant accounting and reporting, cash management, reconciling all bank accounts, fixed asset accounting, long-term debt accounting and debt management, banking oversight and accounts receivable.Essential Functions
Post budget transfers, and post entries to the general and special ledgersGenerate, review and analyze all journals, ledgers and balance sheets for completion of the monthly financial reports.Prepare bank reconciliations for all bank accounts.Assist in the preparation of the monthly Financial Statement.Assure the timely processing of school district financial transactions.Calculate and record receivables, payables, and prepaids at year-end to ensure financial records are maintained on accrual basis.Reconcile accounting records with appropriate journals and ledgers.Assist in the preparation and posting of the district's budget.General ledger accounting and maintenance in accordance with regulatory requirements.Reconciles inter-governmental and intra-governmental fund activity.Reconciles payroll expenditures with the general ledger system.Reconciles and/or reviews all district bank accounts and ensures agreement with the general ledger.Promptly investigates irregularities and recommends corrective measures to protect the district's financial interests.Monitors student activity fund accounts, school athletic fund account, food service account, and enterprise fund account activities.Coordinates activities with the Treasurer of School monies to ensure accurate and timely reconciliation of the monthly treasurer's report.Oversees the district's accounts receivable functions.Establishes grant budgets within the accounting system.Monitors grant expenditures, ensuring appropriate expenditures are applied to special funds.Works closely with administrators to ensure the utilization of grant monies is maximized.Assists administrators in preparing original and carryover grant budgets.To assist the School Business Administrator/Board Secretary with the implementation and continuing operation of the internal accounting and control program.Assists with the preparation of accounts and records for the annual district audit.Maintains confidentiality and integrity of all data/information accessed while performing the duties of the position.To perform other tasks as assigned by the Business Administrator.Additional DutiesPerforms other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Knowledge, Skills and Abilities
Knowledge of accounting and bookkeeping principles.Organizational and time management skills.Ability to report work orally or in writing to supervisor as required.Ability to carry out instructions furnished in written or oral form.Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).Ability to problem-solve job-related issues.Ability to process paperwork accurately according to standardized procedures.Ability to maintain confidentiality of information regarding school district financial and other information.Ability to establish and maintain cooperative working relationships with others contacted in the course of work.Ability to train and mentor other accounting employees.Q
ualification ProfileAny combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
Bachelor's Degree required from an acredited college/university. Accounting or Finance preferred.A minimum of two years of experience in a responsible capacity involving accounting. School district experience preferred.Advanced knowledge in use of computer and related software (i.e. Microsoft Office and any accounting related software - SMARTS preferred)Ability to multitask effectively and not be easily overwhelmed by a fast pace environmentMust be detail oriented, think critically, be organized and have the ability to identify and solve problems.Must be able to strictly adhere to maintaining and securing confidential information.Terms:
12 Month Non-Unit position with benefits. Terms and Conditions to be determined
Date Posted:11/15/2024
Location:Central Administrative OfficePrimary PurposeUnder the direct supervision of the Business Manager, to administer the school district's general ledger accounting and budgetary reporting, grant accounting and reporting, cash management, reconciling all bank accounts, fixed asset accounting, long-term debt accounting and debt management, banking oversight and accounts receivable.Essential Functions
Post budget transfers, and post entries to the general and special ledgersGenerate, review and analyze all journals, ledgers and balance sheets for completion of the monthly financial reports.Prepare bank reconciliations for all bank accounts.Assist in the preparation of the monthly Financial Statement.Assure the timely processing of school district financial transactions.Calculate and record receivables, payables, and prepaids at year-end to ensure financial records are maintained on accrual basis.Reconcile accounting records with appropriate journals and ledgers.Assist in the preparation and posting of the district's budget.General ledger accounting and maintenance in accordance with regulatory requirements.Reconciles inter-governmental and intra-governmental fund activity.Reconciles payroll expenditures with the general ledger system.Reconciles and/or reviews all district bank accounts and ensures agreement with the general ledger.Promptly investigates irregularities and recommends corrective measures to protect the district's financial interests.Monitors student activity fund accounts, school athletic fund account, food service account, and enterprise fund account activities.Coordinates activities with the Treasurer of School monies to ensure accurate and timely reconciliation of the monthly treasurer's report.Oversees the district's accounts receivable functions.Establishes grant budgets within the accounting system.Monitors grant expenditures, ensuring appropriate expenditures are applied to special funds.Works closely with administrators to ensure the utilization of grant monies is maximized.Assists administrators in preparing original and carryover grant budgets.To assist the School Business Administrator/Board Secretary with the implementation and continuing operation of the internal accounting and control program.Assists with the preparation of accounts and records for the annual district audit.Maintains confidentiality and integrity of all data/information accessed while performing the duties of the position.To perform other tasks as assigned by the Business Administrator.Additional DutiesPerforms other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Knowledge, Skills and Abilities
Knowledge of accounting and bookkeeping principles.Organizational and time management skills.Ability to report work orally or in writing to supervisor as required.Ability to carry out instructions furnished in written or oral form.Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).Ability to problem-solve job-related issues.Ability to process paperwork accurately according to standardized procedures.Ability to maintain confidentiality of information regarding school district financial and other information.Ability to establish and maintain cooperative working relationships with others contacted in the course of work.Ability to train and mentor other accounting employees.Q
ualification ProfileAny combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
Bachelor's Degree required from an acredited college/university. Accounting or Finance preferred.A minimum of two years of experience in a responsible capacity involving accounting. School district experience preferred.Advanced knowledge in use of computer and related software (i.e. Microsoft Office and any accounting related software - SMARTS preferred)Ability to multitask effectively and not be easily overwhelmed by a fast pace environmentMust be detail oriented, think critically, be organized and have the ability to identify and solve problems.Must be able to strictly adhere to maintaining and securing confidential information.Terms:
12 Month Non-Unit position with benefits. Terms and Conditions to be determined