WHEDA
ADMINISTRATION COORDINATOR
WHEDA, Madison, Wisconsin, us, 53774
WHY WHEDA?
WHEDA
serves Wisconsin residents and communities by working with others to provide creative financial and technical resources to stimulate and preserve affordable housing, small businesses, and agriculture.
WHEDA
values Equity, Diversity, and Inclusion as part of our culture.
WHEDA
employees participate in the State of Wisconsin benefit package (https://www.wheda.com/about-wheda/careers/benefits). WHEDA offers an excellent benefits package that includes: Medical, Vision, and Dental Insurance, State Retirement plan; 457 Deferred Compensation, Group Term Life Insurance (and optional term life insurance for family members), Disability Insurance, paid sick leave, paid vacation time twenty eight (28) personal holiday hours, Twelve (12) paid legal holidays per year, tuition reimbursement program.
WHEDA
is an equal opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans are also encouraged to apply.
WHEDA
has a remote work policy where certain employees may enjoy a hybrid or remote work schedule, based on position and business needs. See more details below related to this specific position.
WHEDA
is seeking an Administration Coordinator to join our Administration Department in our
Madison facility .
SALARY: Hiring Range for this position is from $49,085 to $59,750 Annually.
Offered Salary will be based on qualifications and internal pay equity. WHEDA provides a competitive salary and WHEDA employees participate in the State of Wisconsin benefit package which includes retirement, health insurance and deferred compensation programs.
POSITION OVERVIEW:
The position of Administration Coordinator is responsible for performing general administrative functions. Performs and assists with all administrative divisional processes and provides administrative support to human resources, Culture, Facilities Maintenance and Learning and Development teams as needed, including record-keeping, file maintenance, payroll, and data entry.
ESSENTIAL DUTIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. • Primary point of contact for Administration Division related questions from WHEDA division leaders and individual employees; responds to employee questions and requests for information, forms, etc. • Assists the Learning/ Development/ Culture teams with scheduled training assignment, surveys, rosters, events, and related communications. This may also include set-up, booking external meeting space and associated event planning as needed. • Provides day to day administrative support which includes meeting scheduling, document, and file management (hard copy and/or electronic), letters, mail processing, supply ordering, and administration related contracts. • Performs customer service functions and may assist with WHEDA HR internal email receipt and response, distributing and/or forwarding for action. • Provides administrative assistance to Chief People Officer/ HR Manager as needed. • Oversees employee events and recognition activities to include, but not limited to Partner's in Giving campaign, Annual Employee gift program, Annual employee recognition event and Employee Years of Service. • Assists with departmental reports and data tracking for presentation to WHEDA Board and/or inclusion in quarterly board reports. • Provides primary back-up to Front Desk Reception phones and desk coverage including breaks and lunches. • Assists with payroll processing and may serve as back-up to Payroll as needed. • Performs or assists with other duties as assigned.
QUALIFICATIONS: • Associates Degree in Business Administration or a closely related field
AND
2 or more years of related experience;
OR
an equivalent combination of education and experience • Valid Driver's License Required
KNOWLEDGE AND SKILLS: • HRIS and related technology systems, specifically ADP • General knowledge of Federal, State, and local employment laws • Knowledge of FMLA/ADA principles Intermediary knowledge of Microsoft Suite (Excel, Word, PPT) • Policy and procedure development practices • Strategic planning principles • Program development and implementation principles • Prioritizing work with above average organizational skills • Operating a computer, related software applications and technology that supports our infrastructure • Excellent verbal and written communication sufficient to exchange or convey information and to receive work direction • Ability to act with integrity, professionalism • Analyzing and solving problems • Excellent interpersonal and conflict resolution skills • Knowledge of standard Talent Acquisition functions • Knowledge of standard employee payroll functions • Managing and executing multiple tasks and the ability to function well in a high-paced and at times stressful environment • Developing, implementing, and applying policies and procedures • Maintains confidentiality related to internal/ external customers and any other information obtained in this role
Remote Work Options:
This position has a work schedule that will initially be 100% in-office. After training is complete, it is at the discretion of the direct manager when the employee may begin a hybrid work schedule.
APPLICATION DEADLINE:
This position will remain posted for 7 days. Please note- no exceptions will be made after closing date.
Questions may be directed to whedahr@wheda.com.
This position is not eligible for a work-related immigration visa sponsorship.
We request you do not include a photo of yourself with your application for employment. Any submitted will be removed prior to viewing by hiring leaders.
An Equal Opportunity Employer Operating Under an Affirmative Action Plan.
To be considered for positions all applications must be complete.
WHEDA
serves Wisconsin residents and communities by working with others to provide creative financial and technical resources to stimulate and preserve affordable housing, small businesses, and agriculture.
WHEDA
values Equity, Diversity, and Inclusion as part of our culture.
WHEDA
employees participate in the State of Wisconsin benefit package (https://www.wheda.com/about-wheda/careers/benefits). WHEDA offers an excellent benefits package that includes: Medical, Vision, and Dental Insurance, State Retirement plan; 457 Deferred Compensation, Group Term Life Insurance (and optional term life insurance for family members), Disability Insurance, paid sick leave, paid vacation time twenty eight (28) personal holiday hours, Twelve (12) paid legal holidays per year, tuition reimbursement program.
WHEDA
is an equal opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans are also encouraged to apply.
WHEDA
has a remote work policy where certain employees may enjoy a hybrid or remote work schedule, based on position and business needs. See more details below related to this specific position.
WHEDA
is seeking an Administration Coordinator to join our Administration Department in our
Madison facility .
SALARY: Hiring Range for this position is from $49,085 to $59,750 Annually.
Offered Salary will be based on qualifications and internal pay equity. WHEDA provides a competitive salary and WHEDA employees participate in the State of Wisconsin benefit package which includes retirement, health insurance and deferred compensation programs.
POSITION OVERVIEW:
The position of Administration Coordinator is responsible for performing general administrative functions. Performs and assists with all administrative divisional processes and provides administrative support to human resources, Culture, Facilities Maintenance and Learning and Development teams as needed, including record-keeping, file maintenance, payroll, and data entry.
ESSENTIAL DUTIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. • Primary point of contact for Administration Division related questions from WHEDA division leaders and individual employees; responds to employee questions and requests for information, forms, etc. • Assists the Learning/ Development/ Culture teams with scheduled training assignment, surveys, rosters, events, and related communications. This may also include set-up, booking external meeting space and associated event planning as needed. • Provides day to day administrative support which includes meeting scheduling, document, and file management (hard copy and/or electronic), letters, mail processing, supply ordering, and administration related contracts. • Performs customer service functions and may assist with WHEDA HR internal email receipt and response, distributing and/or forwarding for action. • Provides administrative assistance to Chief People Officer/ HR Manager as needed. • Oversees employee events and recognition activities to include, but not limited to Partner's in Giving campaign, Annual Employee gift program, Annual employee recognition event and Employee Years of Service. • Assists with departmental reports and data tracking for presentation to WHEDA Board and/or inclusion in quarterly board reports. • Provides primary back-up to Front Desk Reception phones and desk coverage including breaks and lunches. • Assists with payroll processing and may serve as back-up to Payroll as needed. • Performs or assists with other duties as assigned.
QUALIFICATIONS: • Associates Degree in Business Administration or a closely related field
AND
2 or more years of related experience;
OR
an equivalent combination of education and experience • Valid Driver's License Required
KNOWLEDGE AND SKILLS: • HRIS and related technology systems, specifically ADP • General knowledge of Federal, State, and local employment laws • Knowledge of FMLA/ADA principles Intermediary knowledge of Microsoft Suite (Excel, Word, PPT) • Policy and procedure development practices • Strategic planning principles • Program development and implementation principles • Prioritizing work with above average organizational skills • Operating a computer, related software applications and technology that supports our infrastructure • Excellent verbal and written communication sufficient to exchange or convey information and to receive work direction • Ability to act with integrity, professionalism • Analyzing and solving problems • Excellent interpersonal and conflict resolution skills • Knowledge of standard Talent Acquisition functions • Knowledge of standard employee payroll functions • Managing and executing multiple tasks and the ability to function well in a high-paced and at times stressful environment • Developing, implementing, and applying policies and procedures • Maintains confidentiality related to internal/ external customers and any other information obtained in this role
Remote Work Options:
This position has a work schedule that will initially be 100% in-office. After training is complete, it is at the discretion of the direct manager when the employee may begin a hybrid work schedule.
APPLICATION DEADLINE:
This position will remain posted for 7 days. Please note- no exceptions will be made after closing date.
Questions may be directed to whedahr@wheda.com.
This position is not eligible for a work-related immigration visa sponsorship.
We request you do not include a photo of yourself with your application for employment. Any submitted will be removed prior to viewing by hiring leaders.
An Equal Opportunity Employer Operating Under an Affirmative Action Plan.
To be considered for positions all applications must be complete.