TJM Properties
Executive Assistant
TJM Properties, Clearwater, Florida, United States, 34623
Job Details
Job LocationThe Oaks of Clearwater LLC - Clearwater, FL
Job ShiftAny
Description
The following are skills needed to perform the essential functions of the position of Executive Assistant. The ability to:Recognize and respond to the needs of residentsMake prompt and accurate judgments related to resident needsEffectively manage time to perform tasks in a manner that benefits residentsPerform the essential functions of the job in a manner that benefits residents of the facility and complies with business necessityResponsible for assisting the Executive DirectorQualifications
1. Education:
High School Diploma or GED : A basic requirement for most positions.Associate's or Bachelor's Degree : While not always required, a degree in business administration, communication, or a related field is often preferred.2. Professional Experience:Proven Experience in Administrative Support : At least 3-5 years of experience providing administrative support, especially at the executive level, is often required.Experience with Scheduling and Calendar Management : Comfortable managing complex schedules, arranging meetings, and organizing travel for senior executives.Event Planning : Experience coordinating and organizing meetings, conferences, and events.Confidentiality & Discretion : Ability to handle sensitive information with the utmost professionalism and discretion.3. Technical Skills:Proficient in Office Software : Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace. Experience with collaborative tools like Slack, Asana, or Trello is often a plus.Database and CRM Experience : Familiarity with customer relationship management (CRM) software, as well as maintaining databases and records.Technology Savvy : Ability to troubleshoot basic technical issues and stay current with the latest office technologies.Travel Management : Experience booking flights, hotels, and ground transportation, and managing complex travel itineraries.4. Organizational & Time Management Skills:Strong Organizational Skills : Ability to manage multiple tasks simultaneously, prioritize responsibilities, and meet tight deadlines.Detail-Oriented : Exceptional attention to detail in managing schedules, documents, and communications.Problem-Solving Ability : Aptitude for thinking on your feet and resolving issues efficiently.5. Communication & Interpersonal Skills:Excellent Verbal and Written Communication : Strong communication skills, both written and oral, to interact effectively with internal teams, clients, and external partners.Professional Demeanor : Ability to interact with high-level executives, clients, and external partners with professionalism and respect.Strong Listening Skills : An executive assistant must be able to actively listen and respond appropriately to instructions, feedback, and concerns.6. Personal Attributes:Proactive and Self-Motivated : An executive assistant should be able to work independently, take initiative, and anticipate the needs of the executive.Adaptability : Comfort in a fast-paced environment, with the flexibility to handle changing priorities.Team-Oriented : While the role is often independent, an executive assistant needs to collaborate with other members of the team or department as necessary.Discretion and Integrity : Given the confidential nature of the role, integrity and the ability to handle sensitive matters discreetly is crucial.7. Certifications (Optional but Beneficial):Certified Administrative Professional (CAP) : Offered by the International Association of Administrative Professionals (IAAP), this certification can demonstrate a high level of skill and commitment to the profession.Project Management Certification : For those managing multiple projects, a certification like PMP (Project Management Professional) can be advantageous.Notary Public : Some executive assistants may be required to hold a notary public designation, depending on the industry or company.8. Industry-Specific Knowledge (If Applicable):Knowledge of the Industry : Familiarity with the industry in which the executive operates (e.g., finance, tech, healthcare) can be a plus, as it may help with communication, understanding industry-specific terminology, and anticipating the needs of the executive.9. Emotional Intelligence:Strong Emotional Intelligence (EQ) : The ability to read emotional cues, understand different perspectives, and manage relationships effectively is crucial, particularly in high-stress situations.
Job LocationThe Oaks of Clearwater LLC - Clearwater, FL
Job ShiftAny
Description
The following are skills needed to perform the essential functions of the position of Executive Assistant. The ability to:Recognize and respond to the needs of residentsMake prompt and accurate judgments related to resident needsEffectively manage time to perform tasks in a manner that benefits residentsPerform the essential functions of the job in a manner that benefits residents of the facility and complies with business necessityResponsible for assisting the Executive DirectorQualifications
1. Education:
High School Diploma or GED : A basic requirement for most positions.Associate's or Bachelor's Degree : While not always required, a degree in business administration, communication, or a related field is often preferred.2. Professional Experience:Proven Experience in Administrative Support : At least 3-5 years of experience providing administrative support, especially at the executive level, is often required.Experience with Scheduling and Calendar Management : Comfortable managing complex schedules, arranging meetings, and organizing travel for senior executives.Event Planning : Experience coordinating and organizing meetings, conferences, and events.Confidentiality & Discretion : Ability to handle sensitive information with the utmost professionalism and discretion.3. Technical Skills:Proficient in Office Software : Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace. Experience with collaborative tools like Slack, Asana, or Trello is often a plus.Database and CRM Experience : Familiarity with customer relationship management (CRM) software, as well as maintaining databases and records.Technology Savvy : Ability to troubleshoot basic technical issues and stay current with the latest office technologies.Travel Management : Experience booking flights, hotels, and ground transportation, and managing complex travel itineraries.4. Organizational & Time Management Skills:Strong Organizational Skills : Ability to manage multiple tasks simultaneously, prioritize responsibilities, and meet tight deadlines.Detail-Oriented : Exceptional attention to detail in managing schedules, documents, and communications.Problem-Solving Ability : Aptitude for thinking on your feet and resolving issues efficiently.5. Communication & Interpersonal Skills:Excellent Verbal and Written Communication : Strong communication skills, both written and oral, to interact effectively with internal teams, clients, and external partners.Professional Demeanor : Ability to interact with high-level executives, clients, and external partners with professionalism and respect.Strong Listening Skills : An executive assistant must be able to actively listen and respond appropriately to instructions, feedback, and concerns.6. Personal Attributes:Proactive and Self-Motivated : An executive assistant should be able to work independently, take initiative, and anticipate the needs of the executive.Adaptability : Comfort in a fast-paced environment, with the flexibility to handle changing priorities.Team-Oriented : While the role is often independent, an executive assistant needs to collaborate with other members of the team or department as necessary.Discretion and Integrity : Given the confidential nature of the role, integrity and the ability to handle sensitive matters discreetly is crucial.7. Certifications (Optional but Beneficial):Certified Administrative Professional (CAP) : Offered by the International Association of Administrative Professionals (IAAP), this certification can demonstrate a high level of skill and commitment to the profession.Project Management Certification : For those managing multiple projects, a certification like PMP (Project Management Professional) can be advantageous.Notary Public : Some executive assistants may be required to hold a notary public designation, depending on the industry or company.8. Industry-Specific Knowledge (If Applicable):Knowledge of the Industry : Familiarity with the industry in which the executive operates (e.g., finance, tech, healthcare) can be a plus, as it may help with communication, understanding industry-specific terminology, and anticipating the needs of the executive.9. Emotional Intelligence:Strong Emotional Intelligence (EQ) : The ability to read emotional cues, understand different perspectives, and manage relationships effectively is crucial, particularly in high-stress situations.