City of Mansfield Texas
Purchasing Coordinator
City of Mansfield Texas, Mansfield, Texas, United States, 76063
Starting Salary Range: $56,209.00 - $66,907.00
EXAMPLES OF WORK TO BE PERFORMED:
Administering the City’s purchasing activities, including purchase cards. Assist City employees in properly completing solicitations, requests, and purchase orders for goods, services, and equipment. Consult with city departments regarding procurement needs and provide recommendations for the best approach to acquiring necessary goods and/or services. Advises departments on Local, State, and Federal procurement and contracting policies and procedures. Collaborates with departments on the development, advertisement, selecting, awarding, contracting, and monitoring of all formal and informal procurement methods, including quotes/RFQs/RFPs/ITB, which may include collecting and analyzing data, assisting with the preparation of the solicitation documents (excluding specifications), and analysis of results. Administer approved contractual agreements and ensure that goods and services delivered comply with the contract terms. Provide purchase and vendor reports when necessary. Act as a liaison between the City and vendors/salespersons; ensure completion of vendor registration forms and entry of data into vendor profile database. Assist in receiving, storing, and disposing of seized, found, confiscated, and surplus property in compliance with applicable laws or administrative guidelines. Participate in the bid evaluation process for city-wide bids and evaluation committees for best-value bids and proposals and provide guidance to departments in reviewing bids. Review vendor agreements and contracts; ensure proper procurement methods have been followed; perform budget checks and ensure all applicable forms have been submitted per City policy. Participate as a reviewer in the purchase order approval workflow. Train city employees on purchasing policies and procedures; provide technical expertise and support on the City’s financial system for purchasing activities. Create vendor profiles and maintain the City’s vendor database. Participate in regional, statewide, and other purchasing training organizations and vendor outreach programs to obtain a vigorous database of qualified and responsible vendors. Use all resources to source the best value for the city, which could include coordination of Citywide contracts and blanket purchase orders to capture the best economies of scale and the best return on investment for the City. Other projects as directed. OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of principles, methods, and practices of procurement Two (2) years of experience as a Buyer, Purchasing Coordinator or Budget Analyst Knowledge of state, local, and federal purchasing laws. Excellent verbal and written communication skills. Ability to establish and maintain effective working relationships with a diverse group of people (internal & external). Ability to present information to varying audiences. Ability to perform mathematical calculations and process transactions using automated systems. Strong proficiency using a computer and Google and Microsoft Suite products. Ability to organize and manage multiple tasks while paying close attention to details and deadlines. REQUIRED EDUCATION, TRAINING AND EXPERIENCE:
Bachelor’s degree is required (Finance, Business, Public Administration, or related field) or an equivalent combination of education and experience. Experience with municipal operations, policies, and procedures. Must possess a valid Texas Driver’s License. DESIRED TRAINING AND CERTIFICATION:
Certified Professional Public Buyer (CPPB) preferred Certified Public Procurement Officer (CPPO) preferred ESSENTIAL PHYSICAL FUNCTIONS:
The physical activity of this position
Reaching. Extending hand(s) and arm(s) in any direction. Standing. Particularly for sustained periods of time. Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. Fingering. Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Grasping. Applying pressure to an object with the fingers and palm. Feeling. Perceiving attributes of objects, such as size, shape, temperature, or texture, by touching with skin, particularly that of fingertips. Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make discriminations in sound. The physical requirements of this position
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
AMERICANS WITH DISABILITIES
The City of Mansfield complies with the Americans with Disabilities Act of 1990, and it is our policy to ensure that no person is discriminated against based on their disability. The City of Mansfield offers equal employment opportunities to qualified individuals and strictly prohibits discrimination against qualified individuals on the basis of disability. The City of Mansfield shall provide reasonable accommodations to applicants and employees who are otherwise qualified to perform the essential job duties when doing so does not create an undue hardship for the city.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
The City of Mansfield provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The City of Mansfield is mandated by federal law to provide a drug-free working environment for the safety of its employees and the public. All employment is contingent upon passing a post-offer employment drug test and /or physical.
EXAMPLES OF WORK TO BE PERFORMED:
Administering the City’s purchasing activities, including purchase cards. Assist City employees in properly completing solicitations, requests, and purchase orders for goods, services, and equipment. Consult with city departments regarding procurement needs and provide recommendations for the best approach to acquiring necessary goods and/or services. Advises departments on Local, State, and Federal procurement and contracting policies and procedures. Collaborates with departments on the development, advertisement, selecting, awarding, contracting, and monitoring of all formal and informal procurement methods, including quotes/RFQs/RFPs/ITB, which may include collecting and analyzing data, assisting with the preparation of the solicitation documents (excluding specifications), and analysis of results. Administer approved contractual agreements and ensure that goods and services delivered comply with the contract terms. Provide purchase and vendor reports when necessary. Act as a liaison between the City and vendors/salespersons; ensure completion of vendor registration forms and entry of data into vendor profile database. Assist in receiving, storing, and disposing of seized, found, confiscated, and surplus property in compliance with applicable laws or administrative guidelines. Participate in the bid evaluation process for city-wide bids and evaluation committees for best-value bids and proposals and provide guidance to departments in reviewing bids. Review vendor agreements and contracts; ensure proper procurement methods have been followed; perform budget checks and ensure all applicable forms have been submitted per City policy. Participate as a reviewer in the purchase order approval workflow. Train city employees on purchasing policies and procedures; provide technical expertise and support on the City’s financial system for purchasing activities. Create vendor profiles and maintain the City’s vendor database. Participate in regional, statewide, and other purchasing training organizations and vendor outreach programs to obtain a vigorous database of qualified and responsible vendors. Use all resources to source the best value for the city, which could include coordination of Citywide contracts and blanket purchase orders to capture the best economies of scale and the best return on investment for the City. Other projects as directed. OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of principles, methods, and practices of procurement Two (2) years of experience as a Buyer, Purchasing Coordinator or Budget Analyst Knowledge of state, local, and federal purchasing laws. Excellent verbal and written communication skills. Ability to establish and maintain effective working relationships with a diverse group of people (internal & external). Ability to present information to varying audiences. Ability to perform mathematical calculations and process transactions using automated systems. Strong proficiency using a computer and Google and Microsoft Suite products. Ability to organize and manage multiple tasks while paying close attention to details and deadlines. REQUIRED EDUCATION, TRAINING AND EXPERIENCE:
Bachelor’s degree is required (Finance, Business, Public Administration, or related field) or an equivalent combination of education and experience. Experience with municipal operations, policies, and procedures. Must possess a valid Texas Driver’s License. DESIRED TRAINING AND CERTIFICATION:
Certified Professional Public Buyer (CPPB) preferred Certified Public Procurement Officer (CPPO) preferred ESSENTIAL PHYSICAL FUNCTIONS:
The physical activity of this position
Reaching. Extending hand(s) and arm(s) in any direction. Standing. Particularly for sustained periods of time. Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. Fingering. Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Grasping. Applying pressure to an object with the fingers and palm. Feeling. Perceiving attributes of objects, such as size, shape, temperature, or texture, by touching with skin, particularly that of fingertips. Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make discriminations in sound. The physical requirements of this position
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
AMERICANS WITH DISABILITIES
The City of Mansfield complies with the Americans with Disabilities Act of 1990, and it is our policy to ensure that no person is discriminated against based on their disability. The City of Mansfield offers equal employment opportunities to qualified individuals and strictly prohibits discrimination against qualified individuals on the basis of disability. The City of Mansfield shall provide reasonable accommodations to applicants and employees who are otherwise qualified to perform the essential job duties when doing so does not create an undue hardship for the city.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
The City of Mansfield provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The City of Mansfield is mandated by federal law to provide a drug-free working environment for the safety of its employees and the public. All employment is contingent upon passing a post-offer employment drug test and /or physical.