University of Hawai'i
Administrative Support (Fiscal Specialist) Position No.
University of Hawai'i, Pearl City, Hawaii, United States, 96782
Location :
Pearl City, HI
Job Type:
Full-Time Temporary
Job Number:
2024-02306
Department:
Leeward Community College
Division:
Planning, Policy, and Assessment
Opening Date:
10/15/2024
Closing Date:
Continuous
Position Number::
96627T
Description
Title: Administrative Support (Fiscal Specialist)Position Number: 96627THiring Unit: Chancellor's OfficeLocation: Leeward Community CollegeDate Posted: October 18, 2024Closing Date: Continuous recruitment; review begins November 12, 2024Band: ASalary:Additional Salary Information: PBA; minimum $4,307/mo.Full Time/Part Time: Full TimeMonth: 11-monthTemporary/Permanent: Temporary
Other Conditions: Federal funds, temporary to 09/20/25, with the possibility of extension, pending satisfactory performance, availability of funds and actual staffing requirements. To begin approximately 12/24, pending actual staffing requirements.
Duties and Responsibilities(NOTE: ** denotes Essential Functions)**Under the direction of the Project Lead, and in coordination with the Principal Investigator and the campus Fiscal Office provides support in the establishment and maintenance of fund accounts and expenditure controls related to all grants.**Assists with the preparation and maintenance of fiscal reports and budgets for assigned grant programs.**Prepare, facilitate, and/or process purchase orders, direct payments, travel requests/completions, contracts, stipends and other related procurement and fiscal activities in compliance with agency and University rules and regulations.**Perform monthly reconciliation of project expenditures; generate monthly invoices ensuring compliance with funding agency's requirements.**Keep abreast of current University policies, procedures, regulations, directives and State and Federal statutory requirements, i.e., Hawaii Revised Statutes, Hawaii Administrative Rules, and Federal Acquisition Regulations.**Serve as liaison between Leeward CC and various system level offices within the University of Hawaii system including UH Facilities and Telecommunications, as needed.**Assist with preparing personnel payroll documents for grant funded faculty, staff, student and casual hires.Other duties as assignedMinimum Qualifications
Possession of a baccalaureate degree in Business Administration, Accounting, Human Resources, or related field and 1 year of progressively responsible professional experience with responsibilities for Business Administration or Management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.Functional knowledge of principles, practices and techniques in Business Administration, Management, or Human Resources demonstrated by knowledge, understanding and ability to apply concepts, terminology.Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Business Administration, Management, or Human Resources.Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the field of Business Administration or Management.Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.Demonstrated ability to operate a personal computer and apply word processing software.Demonstrated ability with spreadsheets.Ability to meet critical deadlines and be flexible to on-going changes.Desirable Qualifications
Experience working with various grants and PIs.Knowledge of University of Hawaii and RCUH policies and procedures.Experience with University of Hawaii's electronic financial systems such as Kuali Financial Systems (KFS) and the RCUH Financial and HR Portal.
Application Submission: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents:
1. Cover letter explaining how you meet the minimum and desirable qualifications,2. Resume,3. Graduate and undergraduate transcript(s) showing the name of institution, degree conferred and coursework to date appropriate to the position (Copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire. Diplomas and copies will NOT be accepted.) All degree(s) and/or credit(s) must be earned from regionally or nationally accredited postsecondary colleges and universities recognized by the U.S. Secretary of Education. Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.) NOTE: Transcripts must be attached to receive credit for degree(s).
Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. If multiple applications are received from the same candidate, only the last one will be reviewed. The application will be considered incomplete if any of the required documents/materials are not included or are unreadable. Applications lacking transcripts will be reviewed on work experience equivalency to meet minimum qualifications (MQs). MQs must be met by the closing date of the advertisement. Please REDACT references to social security numbers and birth date on submitted documents. All requested documents/information become the property of Leeward Community College and will not be returned.
If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries:Leeward Community CollegeHuman Resources Office808-455-0326lcchr@hawaii.eduEEO/AA, Clery Act, ADA
The University of Hawai'i is an and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
Pearl City, HI
Job Type:
Full-Time Temporary
Job Number:
2024-02306
Department:
Leeward Community College
Division:
Planning, Policy, and Assessment
Opening Date:
10/15/2024
Closing Date:
Continuous
Position Number::
96627T
Description
Title: Administrative Support (Fiscal Specialist)Position Number: 96627THiring Unit: Chancellor's OfficeLocation: Leeward Community CollegeDate Posted: October 18, 2024Closing Date: Continuous recruitment; review begins November 12, 2024Band: ASalary:Additional Salary Information: PBA; minimum $4,307/mo.Full Time/Part Time: Full TimeMonth: 11-monthTemporary/Permanent: Temporary
Other Conditions: Federal funds, temporary to 09/20/25, with the possibility of extension, pending satisfactory performance, availability of funds and actual staffing requirements. To begin approximately 12/24, pending actual staffing requirements.
Duties and Responsibilities(NOTE: ** denotes Essential Functions)**Under the direction of the Project Lead, and in coordination with the Principal Investigator and the campus Fiscal Office provides support in the establishment and maintenance of fund accounts and expenditure controls related to all grants.**Assists with the preparation and maintenance of fiscal reports and budgets for assigned grant programs.**Prepare, facilitate, and/or process purchase orders, direct payments, travel requests/completions, contracts, stipends and other related procurement and fiscal activities in compliance with agency and University rules and regulations.**Perform monthly reconciliation of project expenditures; generate monthly invoices ensuring compliance with funding agency's requirements.**Keep abreast of current University policies, procedures, regulations, directives and State and Federal statutory requirements, i.e., Hawaii Revised Statutes, Hawaii Administrative Rules, and Federal Acquisition Regulations.**Serve as liaison between Leeward CC and various system level offices within the University of Hawaii system including UH Facilities and Telecommunications, as needed.**Assist with preparing personnel payroll documents for grant funded faculty, staff, student and casual hires.Other duties as assignedMinimum Qualifications
Possession of a baccalaureate degree in Business Administration, Accounting, Human Resources, or related field and 1 year of progressively responsible professional experience with responsibilities for Business Administration or Management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.Functional knowledge of principles, practices and techniques in Business Administration, Management, or Human Resources demonstrated by knowledge, understanding and ability to apply concepts, terminology.Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Business Administration, Management, or Human Resources.Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the field of Business Administration or Management.Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.Demonstrated ability to operate a personal computer and apply word processing software.Demonstrated ability with spreadsheets.Ability to meet critical deadlines and be flexible to on-going changes.Desirable Qualifications
Experience working with various grants and PIs.Knowledge of University of Hawaii and RCUH policies and procedures.Experience with University of Hawaii's electronic financial systems such as Kuali Financial Systems (KFS) and the RCUH Financial and HR Portal.
Application Submission: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents:
1. Cover letter explaining how you meet the minimum and desirable qualifications,2. Resume,3. Graduate and undergraduate transcript(s) showing the name of institution, degree conferred and coursework to date appropriate to the position (Copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire. Diplomas and copies will NOT be accepted.) All degree(s) and/or credit(s) must be earned from regionally or nationally accredited postsecondary colleges and universities recognized by the U.S. Secretary of Education. Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.) NOTE: Transcripts must be attached to receive credit for degree(s).
Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. If multiple applications are received from the same candidate, only the last one will be reviewed. The application will be considered incomplete if any of the required documents/materials are not included or are unreadable. Applications lacking transcripts will be reviewed on work experience equivalency to meet minimum qualifications (MQs). MQs must be met by the closing date of the advertisement. Please REDACT references to social security numbers and birth date on submitted documents. All requested documents/information become the property of Leeward Community College and will not be returned.
If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries:Leeward Community CollegeHuman Resources Office808-455-0326lcchr@hawaii.eduEEO/AA, Clery Act, ADA
The University of Hawai'i is an and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: