Richmond SPCA
Executive Assistant
Richmond SPCA, Richmond, Virginia, United States, 23214
Job Type
Full-time
Description
Full-time, hourly position
Reports to the Chief Executive Officer
The Richmond SPCA is a non-profit organization located in the heart of Richmond, Virginia. As a leader in the field of animal welfare, we are cultivating a community committed to saving, protecting and enriching animal lives with a mission to provide education and resources to achieve and sustain a no-kill community. Annually, we rescue, rehabilitate and find homes for about 4,000 homeless animals while also providing our region with vital safety net programs designed to keep thousands of pets in loving homes and out of shelters. Our values of collaboration, creativity, honesty, inclusion and respect guide not only what we do - but how we do it.
The executive assistant will provide overall administrative support to the executive leadership of the Richmond SPCA as well as communications support to the Advancement office. This person will provide services essential to the mission of the organization and the daily operations of the chief executive officer, chief operating officer, chief advancement officer, chief financial officer and director of communication's offices, including high-level external communications, meetings management, internal office management, liaising with project and other department managers, organizing meetings, maintaining confidential information, managing supplies orders for various departments, etc.
Essential Functions
Administrative
Provide administrative assistance, such as writing and editing emails and preparing communications on the executive leadership's behalfMaintain comprehensive and accurate records for the organizationManage deliverables to the executive leadership and provide any necessary reportingAnswer and return phone calls, respond to emails and communicate messages and information to executive leadershipCoordinate travel arrangementsAssure the smooth functioning of meetingsOrganize board, board committee and other meetings, including scheduling, sending reminders, maintaining replies, gathering documents, attending to logistics (including audio/visual needs), recording, drafting and distributing minutes, arranging for catering, and following up on action items, etc.Create and edit presentations, documents and reports for executive leadershipParticipate on project teams when assigned (to include special events)Develop relationships with key organizational stakeholders, both internal and externalManage supplies orders for various organizational departmentsManage room and resource reservationsTroubleshoot technology issues and escalate when necessaryMaintain confidentiality at all timesOther duties as assigned by the executive leadershipAdvancement
Oversee incoming communication support requests from other departments to facilitate workflow among the communications teamProvide copy editing and proofreading support to ensure grammatical and stylistic consistency of both printed and digital materialsMonitor mentions of the Richmond SPCA both in traditional and new media using good judgment and discretion to manage responses and escalate when necessaryCoordinate student requests for interviews and class project assistanceSubmit key events to local media calendars, make updates to the Richmond SPCA website calendarMaintain Google and Yelp profiles with closures/adjustments to operational hoursRequirements
Able to react to change productivelyDaytime availability with the ability to work on occasional weekends and holidaysAble to work in a fast-paced environmentHave a valid driver's license and reliable transportationBe 18 years of age or olderQualifications, Skills and Expectations
Bachelor's degree or equivalent experience specific to the positionPrior administrative experience preferredUncompromising commitment to the wellbeing of every pet in our careExcellent written and verbal communication skillsComfort speaking with staff, volunteers, donors, board members and various other stakeholdersAbility to maintain existing organizational systemsTime management skillsAttention to detailAbility to multitaskOrganizational skillsPunctual and reliableStrong working knowledge of Microsoft 365Positive, "can do" attitude, with an eagerness to learnAptitude for problem solvingPhysical Job Requirements
Occasionally lift 25-30 lbs.Able to work around animals (including those who are sick or injured or who have behavior challenges), loud noises, cat litter, animal waste, and various chemicalsAble to bend and use your arms in a repetitive mannerAble to kneel and stoopAble to work at a computer for up to 8 hours at a timeWork Environment
Rapid pace with exposure to potential hazards including animal waste and disinfectantsHigh levels of noisePotential for animal bites and scratches and diseases that are zoonotic (can be transmitted from animals to people)
All employees are eligible to become clients of the low-cost, full-service Susan M. Markel Veterinary Hospital of the Richmond SPCA. Employees who average 20+ hours a week can participate in our 401(k) retirement plan and have access to paid wellness leave. The Richmond SPCA is a qualified employer for the Public Service Loan Forgiveness Program.
Full-time employees are eligible for insurance benefits, including medical, dental, and vision, life insurance, short-term disability, and paid personal leave.
Salary Description
$21-$24 per hour, commensurate with experience
Full-time
Description
Full-time, hourly position
Reports to the Chief Executive Officer
The Richmond SPCA is a non-profit organization located in the heart of Richmond, Virginia. As a leader in the field of animal welfare, we are cultivating a community committed to saving, protecting and enriching animal lives with a mission to provide education and resources to achieve and sustain a no-kill community. Annually, we rescue, rehabilitate and find homes for about 4,000 homeless animals while also providing our region with vital safety net programs designed to keep thousands of pets in loving homes and out of shelters. Our values of collaboration, creativity, honesty, inclusion and respect guide not only what we do - but how we do it.
The executive assistant will provide overall administrative support to the executive leadership of the Richmond SPCA as well as communications support to the Advancement office. This person will provide services essential to the mission of the organization and the daily operations of the chief executive officer, chief operating officer, chief advancement officer, chief financial officer and director of communication's offices, including high-level external communications, meetings management, internal office management, liaising with project and other department managers, organizing meetings, maintaining confidential information, managing supplies orders for various departments, etc.
Essential Functions
Administrative
Provide administrative assistance, such as writing and editing emails and preparing communications on the executive leadership's behalfMaintain comprehensive and accurate records for the organizationManage deliverables to the executive leadership and provide any necessary reportingAnswer and return phone calls, respond to emails and communicate messages and information to executive leadershipCoordinate travel arrangementsAssure the smooth functioning of meetingsOrganize board, board committee and other meetings, including scheduling, sending reminders, maintaining replies, gathering documents, attending to logistics (including audio/visual needs), recording, drafting and distributing minutes, arranging for catering, and following up on action items, etc.Create and edit presentations, documents and reports for executive leadershipParticipate on project teams when assigned (to include special events)Develop relationships with key organizational stakeholders, both internal and externalManage supplies orders for various organizational departmentsManage room and resource reservationsTroubleshoot technology issues and escalate when necessaryMaintain confidentiality at all timesOther duties as assigned by the executive leadershipAdvancement
Oversee incoming communication support requests from other departments to facilitate workflow among the communications teamProvide copy editing and proofreading support to ensure grammatical and stylistic consistency of both printed and digital materialsMonitor mentions of the Richmond SPCA both in traditional and new media using good judgment and discretion to manage responses and escalate when necessaryCoordinate student requests for interviews and class project assistanceSubmit key events to local media calendars, make updates to the Richmond SPCA website calendarMaintain Google and Yelp profiles with closures/adjustments to operational hoursRequirements
Able to react to change productivelyDaytime availability with the ability to work on occasional weekends and holidaysAble to work in a fast-paced environmentHave a valid driver's license and reliable transportationBe 18 years of age or olderQualifications, Skills and Expectations
Bachelor's degree or equivalent experience specific to the positionPrior administrative experience preferredUncompromising commitment to the wellbeing of every pet in our careExcellent written and verbal communication skillsComfort speaking with staff, volunteers, donors, board members and various other stakeholdersAbility to maintain existing organizational systemsTime management skillsAttention to detailAbility to multitaskOrganizational skillsPunctual and reliableStrong working knowledge of Microsoft 365Positive, "can do" attitude, with an eagerness to learnAptitude for problem solvingPhysical Job Requirements
Occasionally lift 25-30 lbs.Able to work around animals (including those who are sick or injured or who have behavior challenges), loud noises, cat litter, animal waste, and various chemicalsAble to bend and use your arms in a repetitive mannerAble to kneel and stoopAble to work at a computer for up to 8 hours at a timeWork Environment
Rapid pace with exposure to potential hazards including animal waste and disinfectantsHigh levels of noisePotential for animal bites and scratches and diseases that are zoonotic (can be transmitted from animals to people)
All employees are eligible to become clients of the low-cost, full-service Susan M. Markel Veterinary Hospital of the Richmond SPCA. Employees who average 20+ hours a week can participate in our 401(k) retirement plan and have access to paid wellness leave. The Richmond SPCA is a qualified employer for the Public Service Loan Forgiveness Program.
Full-time employees are eligible for insurance benefits, including medical, dental, and vision, life insurance, short-term disability, and paid personal leave.
Salary Description
$21-$24 per hour, commensurate with experience