University of Oklahoma
Administrative Support Specialist (Part-Time) - Diagnostic & Preventive Sciences
University of Oklahoma, Oklahoma City, Oklahoma, United States, 73116
Job Description
Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks.
Duties:Maintains office files that may be of a confidential natureSchedules various appointments for office personnel and ensures administrative details are completedReceives incoming calls for office personnel and refers to appropriate personRecords messages or responds to caller with routine informationServes as a contact person for other employees or the outside publicProvides information regarding location or availability of materials, resources and servicesMonitors and orders supplies for the office and completes requisitionsResponsible for typing correspondence, manuscripts, lectures, grant proposals, and medical informationReviews and responds to routine correspondence for the office personnelPrepares various reports, to include but not limited to office supply expenditures and student or resident rotation schedulesMakes copies and assembles materialsOpens, routes, and prepares incoming and outgoing mailMay run errands for the departmentPerforms related duties as assigned to successfully fulfill the function of the positionJob Requirements
Required education:
High School Diploma or GED,
AND:
Required experience:
12 months office, clerical, or administrative experience
Skills:
Working knowledge of office procedures.General office and customer service skills.Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills.Ability to work independently and as a team player.Ability to complete tasks in an efficient and timely manner.Must be detail oriented for accuracy of data and information.Ability to multitask, be organized, and self-motivated.Ability to work in stressful situations.Ability to communicate verbally and in writingWorking Conditions:
Physical:
Sitting for prolonged periods. Communicate and listen effectively. Engage in repetitive motions. Use of computer and telephone. Stand, stoop, bend, and reach.Environmental:
Office work environment
Why You Belong at the University of Oklahoma:
The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement:
The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks.
Duties:Maintains office files that may be of a confidential natureSchedules various appointments for office personnel and ensures administrative details are completedReceives incoming calls for office personnel and refers to appropriate personRecords messages or responds to caller with routine informationServes as a contact person for other employees or the outside publicProvides information regarding location or availability of materials, resources and servicesMonitors and orders supplies for the office and completes requisitionsResponsible for typing correspondence, manuscripts, lectures, grant proposals, and medical informationReviews and responds to routine correspondence for the office personnelPrepares various reports, to include but not limited to office supply expenditures and student or resident rotation schedulesMakes copies and assembles materialsOpens, routes, and prepares incoming and outgoing mailMay run errands for the departmentPerforms related duties as assigned to successfully fulfill the function of the positionJob Requirements
Required education:
High School Diploma or GED,
AND:
Required experience:
12 months office, clerical, or administrative experience
Skills:
Working knowledge of office procedures.General office and customer service skills.Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word) Excellent interpersonal skills.Ability to work independently and as a team player.Ability to complete tasks in an efficient and timely manner.Must be detail oriented for accuracy of data and information.Ability to multitask, be organized, and self-motivated.Ability to work in stressful situations.Ability to communicate verbally and in writingWorking Conditions:
Physical:
Sitting for prolonged periods. Communicate and listen effectively. Engage in repetitive motions. Use of computer and telephone. Stand, stoop, bend, and reach.Environmental:
Office work environment
Why You Belong at the University of Oklahoma:
The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement:
The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.