The University of Oklahoma
Administrative Support Specialist (Part-Time) - Diagnostic & Preventive Sciences
The University of Oklahoma, Oklahoma City, Oklahoma, United States, 73116
Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks.
Duties:
Maintains office files that may be of a confidential nature
Schedules various appointments for office personnel and ensures administrative details are completed
Receives incoming calls for office personnel and refers to appropriate person
Records messages or responds to caller with routine information
Serves as a contact person for other employees or the outside public
Provides information regarding location or availability of materials, resources and services
Monitors and orders supplies for the office and completes requisitions
Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information
Reviews and responds to routine correspondence for the office personnel
Prepares various reports, to include but not limited to office supply expenditures and student or resident rotation schedules
Makes copies and assembles materials
Opens, routes, and prepares incoming and outgoing mail
May run errands for the department
Performs related duties as assigned to successfully fulfill the function of the position
Duties:
Maintains office files that may be of a confidential nature
Schedules various appointments for office personnel and ensures administrative details are completed
Receives incoming calls for office personnel and refers to appropriate person
Records messages or responds to caller with routine information
Serves as a contact person for other employees or the outside public
Provides information regarding location or availability of materials, resources and services
Monitors and orders supplies for the office and completes requisitions
Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information
Reviews and responds to routine correspondence for the office personnel
Prepares various reports, to include but not limited to office supply expenditures and student or resident rotation schedules
Makes copies and assembles materials
Opens, routes, and prepares incoming and outgoing mail
May run errands for the department
Performs related duties as assigned to successfully fulfill the function of the position