Davidson Academy
Administrative Assistant - Preschool
Davidson Academy, Nashville, Tennessee, United States, 37207
Job Type
Full-time
Description
Summary
The Administrative Assistant provides essential clerical and office support for the smooth day-to-day operations of Davidson Academy Preschool. This role facilitates effective communication, maintains organized records and files, and ensures the front office creates a warm, welcoming environment for students, families and visitors.
Reports To : Preschool Director
Key Responsibilities :
Reception & Front Office ManagementGreet and assist all parents/visitors with a friendly, service-oriented demeanorAnswer incoming phone calls, emails, and general inquiries professionallyMonitor and respond to general preschool email inbox communicationsReceive, sort and distribute mail/deliveries dailyMaintain organized front desk workspace and attractive reception area
Administrative SupportType and prepare correspondence, forms, reports and other materials as neededCoordinate substitutes for teachers who are unable to attend work.Update and maintain accurate student records, databases and filing systemsOrder and manage inventory of office suppliesSchedule appointments, meetings and organize Director's calendarMake outgoing phone calls to communicate with parents as directedAssist in planning logistics for special preschool events and programs
General Office DutiesPerform daily opening and closing duties for the main preschool officeMonitor security cameras/cameras and door access systemHandle petty cash transactions, basic bookkeeping and accounting supportSetup AV equipment and make copies/scans as neededSupervise and monitor students waiting in main office areaProvide general office clerk duties, errands and special projects as assigned
Requirements
STATEMENTS OF FAITHWe believe God has revealed Himself, His purposes, and His ways in the Bible, which is therefore absolute in its truth and authority over daily living.We believe God is one, absolute in power and authority over all people. He has revealed Himself as Heavenly Father and is the first person of the Trinity.We believe Jesus Christ is the second person of the Trinity, the physical embodiment of God; He is fully God and fully man, a mystery that calls us to worship.We believe the Holy Spirit is the third person of the Trinity. He is the invisible and contemporary presence of God.We believe all human kind are separated from God by sin and are in need of a Savior.We believe salvation comes only through belief (faith) in Jesus Christ as revealed in Scripture, His virgin birth, His sinless life, His sacrificial death upon the cross and His resurrection from the dead.We believe Christians should live their lives in a community, as members of a body of believers, and in subjection to the will of God, holding one another accountable for their decisions and choices and offering encouragement and prayer support in all things.
Qualifications:High school diploma or equivalent required; college coursework a plusPrior administrative/office experience in a school or related setting preferredStrong computer skills with proficiency in Microsoft Office SuiteExcellent communication abilities, both written and verbalOutstanding organizational skills and attention to detailProfessional, friendly demeanor for interacting with young children and familiesCommitment to Christian values and enthusiasm to support the school's mission
Salary Description
$15 - $20/hour
Full-time
Description
Summary
The Administrative Assistant provides essential clerical and office support for the smooth day-to-day operations of Davidson Academy Preschool. This role facilitates effective communication, maintains organized records and files, and ensures the front office creates a warm, welcoming environment for students, families and visitors.
Reports To : Preschool Director
Key Responsibilities :
Reception & Front Office ManagementGreet and assist all parents/visitors with a friendly, service-oriented demeanorAnswer incoming phone calls, emails, and general inquiries professionallyMonitor and respond to general preschool email inbox communicationsReceive, sort and distribute mail/deliveries dailyMaintain organized front desk workspace and attractive reception area
Administrative SupportType and prepare correspondence, forms, reports and other materials as neededCoordinate substitutes for teachers who are unable to attend work.Update and maintain accurate student records, databases and filing systemsOrder and manage inventory of office suppliesSchedule appointments, meetings and organize Director's calendarMake outgoing phone calls to communicate with parents as directedAssist in planning logistics for special preschool events and programs
General Office DutiesPerform daily opening and closing duties for the main preschool officeMonitor security cameras/cameras and door access systemHandle petty cash transactions, basic bookkeeping and accounting supportSetup AV equipment and make copies/scans as neededSupervise and monitor students waiting in main office areaProvide general office clerk duties, errands and special projects as assigned
Requirements
STATEMENTS OF FAITHWe believe God has revealed Himself, His purposes, and His ways in the Bible, which is therefore absolute in its truth and authority over daily living.We believe God is one, absolute in power and authority over all people. He has revealed Himself as Heavenly Father and is the first person of the Trinity.We believe Jesus Christ is the second person of the Trinity, the physical embodiment of God; He is fully God and fully man, a mystery that calls us to worship.We believe the Holy Spirit is the third person of the Trinity. He is the invisible and contemporary presence of God.We believe all human kind are separated from God by sin and are in need of a Savior.We believe salvation comes only through belief (faith) in Jesus Christ as revealed in Scripture, His virgin birth, His sinless life, His sacrificial death upon the cross and His resurrection from the dead.We believe Christians should live their lives in a community, as members of a body of believers, and in subjection to the will of God, holding one another accountable for their decisions and choices and offering encouragement and prayer support in all things.
Qualifications:High school diploma or equivalent required; college coursework a plusPrior administrative/office experience in a school or related setting preferredStrong computer skills with proficiency in Microsoft Office SuiteExcellent communication abilities, both written and verbalOutstanding organizational skills and attention to detailProfessional, friendly demeanor for interacting with young children and familiesCommitment to Christian values and enthusiasm to support the school's mission
Salary Description
$15 - $20/hour