Administrative Support Specialist

JOB REQUIREMENTS: To apply for this position, scroll down to the bottom of this page and click the button that reads: \"APPLY NOW\" Returning Applicant? Login Now Start Over with Job Search Wisconsin Community Services is an ). Administrative Support Specialist - Community Reintegration Services Job Code:2024-COMRS-004 Location:Milwaukee Department:Community Improvement and Job Training FT/PT Status:Full Time Job Responsibilities: Position Summary: The Administrative Support Specialist will be the point person for the North Avenue Campus, responsible for greeting and assisting visitors, answering, and directing phone calls, managing conference room scheduling, and performing various administrative tasks to ensure smooth building operations. Greet and welcome visitors in a courteous and professional manner. Answer incoming phone calls, take messages, and transfer calls to appropriate staff members. Maintain agency phone directory. Maintain temporary signage for conference rooms and events throughout the North Avenue campus. Coordinate booking and distribution of zoo passes, vehicles, and agency activity materials (event tickets, staff gifts, etc.) for North Avenue campus agency staff. Maintain a clean and organized reception area. Receive and distribute mail and packages. Monitor and manage office supplies inventory. Provide general administrative support to staff as needed. Act as liaison to agency Facilities, IT, and Development and Communications staff for North Avenue campus agency building occupants. Act as liaison for North Avenue campus tenants. Schedule and coordinate the use of conference rooms for meetings and events. Maintain an organized system for booking and confirming room reservations. Assist with setting up and preparing conference rooms for meetings. Oversee maintenance and cleanliness of conference rooms and coordinate appropriate resources for resolution of issues. Assist Workforce Services with resource events: Schedule employment services partners. Coordinate conference room space for employment service partners holding events, workshops, and trainings at the North Avenue Campus. Event set-up and post-event needs (surveys, housekeeping, etc.) Other Duties and Responsibilities: Perform all other duties related to this position as directed. Job Qualifications: Knowledge, Skills and Abilities: Written and verbal communication skills are mandatory. Ability to communicate effectively and in a positive manner with staff and participants. Ability to respond appropriately in a crisis. Sensitivity toward cultural, ethnic, and disability issues. Ability to learn evidence based best practices, apply skills learned and model behaviors. Minimal Qualifications: Minimum of a high school diploma or equivalent is required Prior experience in reception or office administration preferred. Proficiency in scheduling software and Microsoft Office... For full info follow application link. Equal Opportunity Employer (M/F/Disability/Vet) ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/B49C556F54F44578