Johns Hopkins University
Accounting Manager
Johns Hopkins University, Baltimore, Maryland, United States, 21276
The General Accounting Department is seeking an Accounting Manager for Inter-entity Shared Services who will oversee financial transactions relating to intercompany transactions between the Johns Hopkins University (JHU) Divisions and the Johns Hopkins Health System (JHHS) Affiliates. The Accounting manager interacts with departmental representatives at all levels, as well as senior management, and manages a staff of two.
Specific Duties & Responsibilities
Work with senior leadership on intercompany policies and procedures and provide guidance as needed across JHU and JHHS affiliates related to existing Inter-entity Agreements and the development of new Master Agreements. Maintain up-to-date content on Shared Services website.
Coordinate the Inter-Entity Agreement (IEA) process which includes responsibility of following up with stakeholders, tracking, and reporting the status of documents through the process, including working closely with the JHU & JHHS legal departments and the School of Medicine (SOM) on each agreement. Distribute signed agreements to senior leadership and other parties involved and post final executed documents on OneDrive. Maintain policies and procedures for the IEA process.
Lead and coordinate the monthly meetings of the Intercompany Solutions Committee which includes representatives from across the JHHS affiliates and SOM. Help identify unresolved items that need to be accrued, additional documentation or negotiation.
Represent Inter-entity Shared Service Center in meetings with JHHS affiliates to communicate strategic initiatives and Service Level Agreements.
Oversee creating and processing of the Johns Hopkins Hospital (JHH) and Bayview Medical Center (BMC) Joint Administrative Agreements (JAA) documents and newly developed Master Agreements to be used for recording monthly transfers of support in SAP. Coordinate changes with JHH and BMC Finance and assist with year-end settlements as needed.
Participate in the Funds Flow governance process by supporting the JHHS In-take Committee as needed.
Participate in Director Startup meetings. Help with reviewing commitment letters to identify funding source of each commitment item. Assist with setting up master data in SAP. Oversee staff who reconcile, track and report JHHS support transferred monthly based on the actual expense in the SOM Director Startup Internal Orders (IO).
Maintain and process JHHS transfers for support of various JHU and SOM operations and vice-versa. Assist with year-end settlements to actual as needed.
Oversee the monthly review and approval of SOM Johns Hopkins Medicine (JHM) accruals entered by SOM departments into the Medvitals tool the 5th workday. Also help to communicate policies and procedures for the intercompany recording of transfers.
Address questions that arise in monthly financial statement meetings with SOM Business Office and JHU General Accounting, in particular for affiliated revenue transactions.
Act as central approver for security access to various SAP CO roles and Master Data requests for new or revised Secondary Cost Elements.
Supervise, manage, develop and mentor Inter-Entity staff.
Manage the review and approval of over 500 intercompany KB15N and journal transfers emailed to the shared Inter-Entity mailbox from across JHU and JHHS areas each month. Review requires applying a working knowledge of applicable laws and regulations, verifying documents for completeness and proper approvals
Manage monthly reconciliation and clearing of inter-entity “Due to/Due From” accounts, including payment approvals of intercompany wires and recordation of the associated entries in SAP.
Prepare the annual Inter-Entity Shared Services budget for both JHU and JHHS. This includes the Service Level Agreement with the allocation percentages to each JHHS Affiliate.
Participate in annual year-end meetings with JHHS Affiliates and JHU Divisions. Determine cash payments that need to transact before June 30th.
Respond to inquiries from internal and external sources, review accounting transactions and resolve discrepancies. Answer questions, provide guidance, and disseminate information based on knowledge and understanding of programs, initiatives, goals and objectives of the office. Exercise independent judgment in the resolution of problems.
Participate in EBS testing of CO documents for SAP Support Packs and Upgrades. Also work with IT to approve test output files for any new SAP CO Interface processing.
Perform other duties as requested.
Minimum Qualifications
Bachelor's Degree in Accounting, Business, Finance or related field.
Seven years of progressively responsible related work experience required, including two years of experience managing or supervising staff. If bachelor’s degree is in an unrelated field, one additional year of work experience is required.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Experience in a health system, higher education or nonprofit organization.
Classified Title: Accounting Manager
Role/Level/Range: ATP/04/PF
Starting Salary Range: $85,500 - $149,800 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday- Friday, 8:30am- 5pm
Exempt Status: Exempt
Location: Hybrid/JH at Keswick
Department name: Interentity Shared Services
Personnel area: University Administration
Equal Opportunity Employer:
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.
Specific Duties & Responsibilities
Work with senior leadership on intercompany policies and procedures and provide guidance as needed across JHU and JHHS affiliates related to existing Inter-entity Agreements and the development of new Master Agreements. Maintain up-to-date content on Shared Services website.
Coordinate the Inter-Entity Agreement (IEA) process which includes responsibility of following up with stakeholders, tracking, and reporting the status of documents through the process, including working closely with the JHU & JHHS legal departments and the School of Medicine (SOM) on each agreement. Distribute signed agreements to senior leadership and other parties involved and post final executed documents on OneDrive. Maintain policies and procedures for the IEA process.
Lead and coordinate the monthly meetings of the Intercompany Solutions Committee which includes representatives from across the JHHS affiliates and SOM. Help identify unresolved items that need to be accrued, additional documentation or negotiation.
Represent Inter-entity Shared Service Center in meetings with JHHS affiliates to communicate strategic initiatives and Service Level Agreements.
Oversee creating and processing of the Johns Hopkins Hospital (JHH) and Bayview Medical Center (BMC) Joint Administrative Agreements (JAA) documents and newly developed Master Agreements to be used for recording monthly transfers of support in SAP. Coordinate changes with JHH and BMC Finance and assist with year-end settlements as needed.
Participate in the Funds Flow governance process by supporting the JHHS In-take Committee as needed.
Participate in Director Startup meetings. Help with reviewing commitment letters to identify funding source of each commitment item. Assist with setting up master data in SAP. Oversee staff who reconcile, track and report JHHS support transferred monthly based on the actual expense in the SOM Director Startup Internal Orders (IO).
Maintain and process JHHS transfers for support of various JHU and SOM operations and vice-versa. Assist with year-end settlements to actual as needed.
Oversee the monthly review and approval of SOM Johns Hopkins Medicine (JHM) accruals entered by SOM departments into the Medvitals tool the 5th workday. Also help to communicate policies and procedures for the intercompany recording of transfers.
Address questions that arise in monthly financial statement meetings with SOM Business Office and JHU General Accounting, in particular for affiliated revenue transactions.
Act as central approver for security access to various SAP CO roles and Master Data requests for new or revised Secondary Cost Elements.
Supervise, manage, develop and mentor Inter-Entity staff.
Manage the review and approval of over 500 intercompany KB15N and journal transfers emailed to the shared Inter-Entity mailbox from across JHU and JHHS areas each month. Review requires applying a working knowledge of applicable laws and regulations, verifying documents for completeness and proper approvals
Manage monthly reconciliation and clearing of inter-entity “Due to/Due From” accounts, including payment approvals of intercompany wires and recordation of the associated entries in SAP.
Prepare the annual Inter-Entity Shared Services budget for both JHU and JHHS. This includes the Service Level Agreement with the allocation percentages to each JHHS Affiliate.
Participate in annual year-end meetings with JHHS Affiliates and JHU Divisions. Determine cash payments that need to transact before June 30th.
Respond to inquiries from internal and external sources, review accounting transactions and resolve discrepancies. Answer questions, provide guidance, and disseminate information based on knowledge and understanding of programs, initiatives, goals and objectives of the office. Exercise independent judgment in the resolution of problems.
Participate in EBS testing of CO documents for SAP Support Packs and Upgrades. Also work with IT to approve test output files for any new SAP CO Interface processing.
Perform other duties as requested.
Minimum Qualifications
Bachelor's Degree in Accounting, Business, Finance or related field.
Seven years of progressively responsible related work experience required, including two years of experience managing or supervising staff. If bachelor’s degree is in an unrelated field, one additional year of work experience is required.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Experience in a health system, higher education or nonprofit organization.
Classified Title: Accounting Manager
Role/Level/Range: ATP/04/PF
Starting Salary Range: $85,500 - $149,800 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday- Friday, 8:30am- 5pm
Exempt Status: Exempt
Location: Hybrid/JH at Keswick
Department name: Interentity Shared Services
Personnel area: University Administration
Equal Opportunity Employer:
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.