Florida International University
Gift Services Specialist
Florida International University, Miami, Florida, us, 33222
Apply for Job Job Opening ID 533934Location Modesto A. Maidique CampusFull/Part Time Full-TimeReview Date 11/22/2024Regular/Temporary RegularJob ID 533934Location Modesto A. Maidique CampusFull/Part Time Full-TimeRegular/Temporary RegularAdd to Favorite Jobs Email this JobAbout FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.Job Summary
Processes gifts into the Raiser's Edge (RE) system ensuring required documentation is complete. Reconciles entries to Foundation journals. Assigns required gift codes in entry. Manages gift analysis/entry procedures accurately and timely. Serves as Gift Services and Data Processing (GSDP) liaison to units as assigned. Performs daily tasks, including but not limited to: data entry, generating receipts and pledge reminders, completing data requests/reports. Maintains confidentiality of donor/alumni records. Provides assistance on special projects.Reviews, processes and records gifts into the Raiser's Edge system ensuring that required documentation package is complete and accurate, and assigns purpose and solicitation codes and other required information.Responds to requests for information regarding gifts, generating queries of the constituent system gift information, and prepares gift reports from the system as required.Suggests changes in procedures for improved efficiency. Implements changes to office procedures as directed by the Director of Gift Services and Data Processing or AVP of Advancement Operations and Administration. Researches, produces and maintains policy and procedure documentation for gift and record entry.Evaluates source documentation and conducts or facilitates research on gifts and records before point of data entry, when necessary.Enters new donor records into the database; updates and makes corrections to constituent records as needed and/or requested.Provides assistance for special projects and general office support.Assists with processing gift receipts on a daily basis.
Minimum Qualifications
High school diploma and three (3) years of experience with database or data entry experience, and records management; OR an equivalent combination of relevant education and/or experience.Desired Qualifications
Minimum two years of experience in CRM or Information technology.
Ability to learn complex data entry codes and procedures quickly.
Highly detail oriented with a critical degree of accuracy regarding data entry and analysis. Job Category
StaffAdvertised Salary
$40,000-$44,000Work Schedule
Begin time: 8:30 AMEnd time: 5:00 PMWorking Condition(s)
Required to spend 50% or more of time operating a computerPre-Employment Requirements
Expanded Background CheckOther Information
Ability to work flexible hours as needed.How To Apply
Prospective EmployeeIf you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in " My Applications ".To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.*This posting will close at 12:00 am of the close date.How to Claim Vet Preference
Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:Veterans with a VA service-connected disabilitySpouses of veterans with permanent and total service-connected disabilityHonorably discharged veterans with wartime service.Unmarried widow or widower of a veteran who died as a result of a service-connected disabilityA veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.For additional information on Veterans' Preference, visit http://www.floridavets.org/.Disclosures
Clery NoticeIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).Pay TransparencyFlorida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.Job Summary
Processes gifts into the Raiser's Edge (RE) system ensuring required documentation is complete. Reconciles entries to Foundation journals. Assigns required gift codes in entry. Manages gift analysis/entry procedures accurately and timely. Serves as Gift Services and Data Processing (GSDP) liaison to units as assigned. Performs daily tasks, including but not limited to: data entry, generating receipts and pledge reminders, completing data requests/reports. Maintains confidentiality of donor/alumni records. Provides assistance on special projects.Reviews, processes and records gifts into the Raiser's Edge system ensuring that required documentation package is complete and accurate, and assigns purpose and solicitation codes and other required information.Responds to requests for information regarding gifts, generating queries of the constituent system gift information, and prepares gift reports from the system as required.Suggests changes in procedures for improved efficiency. Implements changes to office procedures as directed by the Director of Gift Services and Data Processing or AVP of Advancement Operations and Administration. Researches, produces and maintains policy and procedure documentation for gift and record entry.Evaluates source documentation and conducts or facilitates research on gifts and records before point of data entry, when necessary.Enters new donor records into the database; updates and makes corrections to constituent records as needed and/or requested.Provides assistance for special projects and general office support.Assists with processing gift receipts on a daily basis.
Minimum Qualifications
High school diploma and three (3) years of experience with database or data entry experience, and records management; OR an equivalent combination of relevant education and/or experience.Desired Qualifications
Minimum two years of experience in CRM or Information technology.
Ability to learn complex data entry codes and procedures quickly.
Highly detail oriented with a critical degree of accuracy regarding data entry and analysis. Job Category
StaffAdvertised Salary
$40,000-$44,000Work Schedule
Begin time: 8:30 AMEnd time: 5:00 PMWorking Condition(s)
Required to spend 50% or more of time operating a computerPre-Employment Requirements
Expanded Background CheckOther Information
Ability to work flexible hours as needed.How To Apply
Prospective EmployeeIf you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in " My Applications ".To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.*This posting will close at 12:00 am of the close date.How to Claim Vet Preference
Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:Veterans with a VA service-connected disabilitySpouses of veterans with permanent and total service-connected disabilityHonorably discharged veterans with wartime service.Unmarried widow or widower of a veteran who died as a result of a service-connected disabilityA veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.For additional information on Veterans' Preference, visit http://www.floridavets.org/.Disclosures
Clery NoticeIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).Pay TransparencyFlorida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.