University of Washington
RECRUITMENT SPECIALIST
University of Washington, Seattle, Washington, us, 98127
If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you.Job Location Detail:
Mostly remote, may need to come into South Lake Union office, UWMC-Montlake or Harborview on occasion.Posting Date:
11/15/2024Closing Info:
Open Until FilledShift:
First ShiftBenefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.The Office of Academic Appointments and Compensation has an outstanding opportunity for a
Recruitment Specialist.
This position will require a range of responsibilities to provide seamless customer service to SoM academic departments. The Recruitment Specialist will play a key role in the Office of Academic Appointments and Compensation, exercising discretion and independent judgment, by providing guidance to chairs, departmental administrators, and staff including those at closely affiliated institutions.This position reports directly to the Manager, Academic Appointments and Compensation with dual reporting to the Assistant Dean for Faculty Recruitment and Retention. This position will also have a collaborative partnership with the Office of Faculty Affairs (OFA) and the Office of Healthcare Equity (OHCE).This role plays a vital part in supporting the faculty recruitment best practices of the School of Medicine, ensuring consistency, transparency, and fairness throughout the recruitment process amongst the 31 departments. The Recruitment Specialist is responsible for faculty recruitment processes in partnership with the Assistant Dean for Faculty Recruitment and Retention within School of Medicine, ensuring the highest standards of best practices are applied throughout the process.DUTIES AND RESPONSIBILITIESRecruitment Strategy, Process & Education – 50%:Provide oversight of the faculty recruitment process lifecycle, ensuring a streamlined, consistent, and equitable approach is shared amongst the 31 School of Medicine departments.Collaborate with the Manager, Academic Appointments and Compensation, the Assistant Dean for Faculty Recruitment and Retention as well as the Office of Faculty Affairs and Office of Healthcare Equity to guide educational efforts, focusing on best practices for academic search committees and promoting diversity in recruitment.Educate and disseminate SoM academic search committee recruiting best practices to Academic HR staff, search committee support staff, department chairs and administrators and other key individuals.Organize and co-lead workshops or training sessions on recruitment best practices, including adaptations of the programming offered by the UW Office of Faculty Advancement.Create best practice guidelines, comprehensive materials, rubrics to support search committees, templates and resources for the faculty recruitment lifecycle that will be used to standardize recruitment efforts within the School of Medicine.Continuously evaluate and improve faculty recruitment processes, identifying areas for enhancement to streamline operations and improve candidate experience.Develop and implement strategies to ensure a positive experience for all candidates throughout the recruitment process, from application submission to onboarding.Ensure all recruitment processes comply with university policies, state and federal regulations, and equal employment opportunity (EEO) standards.Support efforts to recruit and advance a diverse and inclusive faculty, ensuring diversity, equity, and inclusion principles are integrated into all recruitment activities.Data Analysis, Reporting and Systems - 25%:Conduct data analysis to track recruitment trends, outcomes, and diversity metrics.Produce regular reports to evaluate the success of recruitment efforts, using data to inform process improvements and decision-making.Maintain recruitment-related systems, including overseeing Interfolio Faculty Search Ad reviews.Oversee the preparation and publication of job postings, ensuring that all advertisements reflect the goals and values of the University and engage a diverse candidate pool.Onboarding and Offboarding Support – 20%:Provide guidance to departments on best practices for onboarding new faculty and offboarding departing faculty.Create best practice guidelines, comprehensive materials, checklists, templates and resources for the faculty onboarding and offboarding lifecycles that will be used to standardize onboarding and offboarding efforts within the School of Medicine.MINIMUM REQUIREMENTSBachelor's Degree of Business Administration, Human Resources or related field plus two to four years of experience in recruiting or in a complex academic organization.Professional demeanor and the ability to interact effectively with individuals of diverse backgrounds and at all levels of an organization and the community.Strong customer service skills with ability to maintain a positive attitude.Strong interpersonal skills and ability to collaborate with a wide range of stakeholders.Ability to thrive and high degree of organizational skills while working with a high volume of work and critical, time sensitive deadlines.Excellent written and verbal communication skills; ability to maintain a calm demeanor under pressure and communicate effectively at all levels within an organization.Detail oriented with ability to identify issues and trends as well as correct errors, typos, or discrepancies.Proficiency with various computer programs and databases, including but not limited to Microsoft Word, Excel and PowerPoint.Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.
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Mostly remote, may need to come into South Lake Union office, UWMC-Montlake or Harborview on occasion.Posting Date:
11/15/2024Closing Info:
Open Until FilledShift:
First ShiftBenefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.The Office of Academic Appointments and Compensation has an outstanding opportunity for a
Recruitment Specialist.
This position will require a range of responsibilities to provide seamless customer service to SoM academic departments. The Recruitment Specialist will play a key role in the Office of Academic Appointments and Compensation, exercising discretion and independent judgment, by providing guidance to chairs, departmental administrators, and staff including those at closely affiliated institutions.This position reports directly to the Manager, Academic Appointments and Compensation with dual reporting to the Assistant Dean for Faculty Recruitment and Retention. This position will also have a collaborative partnership with the Office of Faculty Affairs (OFA) and the Office of Healthcare Equity (OHCE).This role plays a vital part in supporting the faculty recruitment best practices of the School of Medicine, ensuring consistency, transparency, and fairness throughout the recruitment process amongst the 31 departments. The Recruitment Specialist is responsible for faculty recruitment processes in partnership with the Assistant Dean for Faculty Recruitment and Retention within School of Medicine, ensuring the highest standards of best practices are applied throughout the process.DUTIES AND RESPONSIBILITIESRecruitment Strategy, Process & Education – 50%:Provide oversight of the faculty recruitment process lifecycle, ensuring a streamlined, consistent, and equitable approach is shared amongst the 31 School of Medicine departments.Collaborate with the Manager, Academic Appointments and Compensation, the Assistant Dean for Faculty Recruitment and Retention as well as the Office of Faculty Affairs and Office of Healthcare Equity to guide educational efforts, focusing on best practices for academic search committees and promoting diversity in recruitment.Educate and disseminate SoM academic search committee recruiting best practices to Academic HR staff, search committee support staff, department chairs and administrators and other key individuals.Organize and co-lead workshops or training sessions on recruitment best practices, including adaptations of the programming offered by the UW Office of Faculty Advancement.Create best practice guidelines, comprehensive materials, rubrics to support search committees, templates and resources for the faculty recruitment lifecycle that will be used to standardize recruitment efforts within the School of Medicine.Continuously evaluate and improve faculty recruitment processes, identifying areas for enhancement to streamline operations and improve candidate experience.Develop and implement strategies to ensure a positive experience for all candidates throughout the recruitment process, from application submission to onboarding.Ensure all recruitment processes comply with university policies, state and federal regulations, and equal employment opportunity (EEO) standards.Support efforts to recruit and advance a diverse and inclusive faculty, ensuring diversity, equity, and inclusion principles are integrated into all recruitment activities.Data Analysis, Reporting and Systems - 25%:Conduct data analysis to track recruitment trends, outcomes, and diversity metrics.Produce regular reports to evaluate the success of recruitment efforts, using data to inform process improvements and decision-making.Maintain recruitment-related systems, including overseeing Interfolio Faculty Search Ad reviews.Oversee the preparation and publication of job postings, ensuring that all advertisements reflect the goals and values of the University and engage a diverse candidate pool.Onboarding and Offboarding Support – 20%:Provide guidance to departments on best practices for onboarding new faculty and offboarding departing faculty.Create best practice guidelines, comprehensive materials, checklists, templates and resources for the faculty onboarding and offboarding lifecycles that will be used to standardize onboarding and offboarding efforts within the School of Medicine.MINIMUM REQUIREMENTSBachelor's Degree of Business Administration, Human Resources or related field plus two to four years of experience in recruiting or in a complex academic organization.Professional demeanor and the ability to interact effectively with individuals of diverse backgrounds and at all levels of an organization and the community.Strong customer service skills with ability to maintain a positive attitude.Strong interpersonal skills and ability to collaborate with a wide range of stakeholders.Ability to thrive and high degree of organizational skills while working with a high volume of work and critical, time sensitive deadlines.Excellent written and verbal communication skills; ability to maintain a calm demeanor under pressure and communicate effectively at all levels within an organization.Detail oriented with ability to identify issues and trends as well as correct errors, typos, or discrepancies.Proficiency with various computer programs and databases, including but not limited to Microsoft Word, Excel and PowerPoint.Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.
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