Fulton County, GA
HEALTH PROGRAM ADMINISTRATOR Grade 25
Fulton County, GA, Atlanta, Georgia, United States, 30383
Salary:
$92,293.00 Annually
Location :
FULTON COUNTY ATLANTA, GA
Job Type:
FULL-TIME
Department:
DEPARTMENT OF HIV ELIMINATION
Opening Date:
11/18/2024
Closing Date:
12/6/2024 11:59 PM Eastern
Pay Grade::
25
UNCLASSIFIED FULL-TIME GRANT FUNDED POSITION IN THE DEPARTMENT OF HIV ELIMINATION
Minimum Qualifications:Bachelor's Degree in Public or Community Health, Public Administration, Health Administration, Business Administration, or a related field supplemented by seven (7) years of progressively responsible experience in community health, public health or a related field and three (3) years supervisory experience.
Specific License or Certification Required:
Must possess and maintain a valid Georgia driver's license.
Specific Knowledge, Skills, or Abilities : Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.
Examination:The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.
ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT.
Purpose of Classification:The purpose of this classification is to perform duties related to managing multiple health programs and/or health care centers, which includes managing and directing clinic/health care center operations, developing program goals and objectives, overseeing program budgets, developing reports and data collection mechanisms, and supervising public health staff. Health Program Administrator is distinguished from Health Program Manager in that the former has responsibility for managing multiple health programs, whereas the latter manages a single program.
Essential Functions:The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Plans and evaluates programs: Applies managerial principles to develop, manage, and direct culturally competent service systems, public health programs or cross-functional assignments in accordance with goals and objectives, work plans, and funding requirements; contributes high-level technical expertise and skills to existing or new projects (including but not limited to training, technical assistance, evaluation, organizational infrastructure development, program management, and/or research); ensures the establishment, review, and modification of procedures, controls, and policies appropriate to national, state, and local trends and best practices as well as to general policies of the county and the department; monitors, analyzes and evaluates organizational and operational systems; establishes performance measures and evaluates performance outcomes; plans service changes; oversees daily activities and operations; organizes, manages and controls service delivery scheduling; analyzes information to plan program changes or make recommendations to department administration to meet programmatic goals; executes necessary functional reorganization of programs; fosters service integration; develops and modifies data collection forms and procedures; evaluates client satisfaction with services; assesses customer needs and service outcomes; ensures that processes are in place to protect client confidentiality and that processes are followed; and analyzes problems, considers alternatives and project consequences and implements recommendations.
Plans, organizes and oversees the activities of programs and projects on an ongoing basis: Evaluates, reviews and revises policies procedures, mission objectives, and organization design; and reviews, analyzes, develops, and makes recommendations to amend, update, replace, and/or convert programmatic operational, technical, and administrative-related missions and functions and all supporting directives, processes, procedures, etc., based upon current and future policies, concepts, procedures, goals, and objectives, changes in focus, legislation, positive/negative human resource impacts, positive/negative budget impacts, and/or those situations that are susceptible to contracting.
Motivates, supervises and develops assigned staff: Directly supervise mid-management staff and manages remaining staff through subordinate supervisors; performs supervisory functions including assigning work, managing employee performance and conduct, assessing training needs, recruiting/interviewing/selecting, and coaching/mentoring/modeling; provides assistance to supervisors in resolving employee discipline and other supervisory issues; supervises the preparation of periodic reports and or service analyses; promotes cooperation and teamwork; conducts and participates in staff meetings and case reviews,; manages and resolves conflict, analyzes work flow and adjusts as needed; plans, organizes and coordinates projects; determines the allocation of resources; makes hiring or termination decisions/recommendations;, and administers disciplinary action as required.
Manages numerous grants and contracts: Participates and provides leadership on grant-funded project teams; analyzes andtracks existing projects to determine priorities for amendments and revisions; implements strategies to secure project funding through grant amendments and revisions; advises department management, budget staff and project managers on information requirements for successful obligation of grant funds; acts as agency's liaison with grant agencies concerning legal and procedural requirements for grant development, financial administration, project management oversight and audit; advocates for the County position on issues involving grant programs and agency requirement; s; reviews and monitors project budgets and expenditures; develops internal guidelines and deadlines for department management and staff to meet grant program schedules; identifies potential partners and negotiate partnering agreements; facilitates the preparation of programmatic and financial reports required by external funders; monitors quality of services; participates in internal and external audits of grants; facilitates process for selecting sub-recipients; develop scope of work, performance measures, and reporting requirements for sub-recipients; and implements systems to collect data to identify and analyze trends, to provide baseline and on-going program and service information for reports and planning, and to measure and assess program outcomes, personnel performance, and operational functions.
Coordinates and collaborates with internal and external partners: Ensures coordination and reduced duplication in health areas under the County's purview; confers with the Medical Director, management, supervisory and administrative personnel regarding policies, procedures, personnel matters, staff development, fiscal, and other program matters; participates with other program supervisors and administrative staff on department-wide projects and issues; serves as a member of the department's senior team; develops and maintains effective working relationships with external partners and the public; facilitates community partnerships; and effectively represents the department and/or program with internal and external entities by serving on task forces, committees, etc. ??
Conducts special projects and research: Directs and participates in research, planning and evaluation of projects that support and inform public policy and County practice.
Plans, develops and controls program budgets and expenditures: Provides advice, analysis and assistance in the development, formulation, execution, and management of public health program budget; monitor expenditures and revenues; forecasts budget needs; and provides justification for budget requests, budget revisions, and carry-over requests.
Additional Functions:Performs other related duties as required.
Performance Aptitudes:
Data Utilization : Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.
Human Interaction : Requires the ability to function in a managerial capacity for a division or organizational unit; includes the ability to make decisions on procedural and technical levels. Ability to assign, review, plan and coordinate the work of other employees and to maintain standards. Ability to provide instruction to other employees and to act on employee problems. Ability to recommend the discipline of employees. Ability to prepare employee performance evaluations.
Equipment, Machinery, Tools, and Materials Utilization : Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude : Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information such as program and project summaries and reports, quality reports, consumer complaints, health and medical information, performance evaluations and other performance data, work plans, flow charts, logic models, statistical reports and summaries, surveys, customer survey reports, Community Health Assessment reports, annual reports, memorandums of understanding and contracts, laws, regulations and protocols and a variety of correspondence.
Mathematical Aptitude : Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
Functional Reasoning : Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
Situational Reasoning : Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.
IT IS THE POLICY OF FULTON COUNTY THAT THERE WILL BE EQUAL OPPORTUNITY FOR EVERY CITIZEN, EMPLOYEE AND APPLICANT, BASED UPON MERIT WITHOUT REGARD TO RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, AGE, GENETICS, DISABILITY OR SEXUAL ORIENTATION.
01
The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. Please review all applications for accuracy and make all corrections before submittal because errors can result in not meeting the minimum qualifications. We do not accept additional information after your application has been received by the Department of Human Resources Management. Do you accept these conditions?
YesNo
02
What is your highest level of education completed?
High School Diploma or G.E.D. EquivalentSome CollegeAssociates's DegreeBachelor's DegreeMaster's DegreeDoctorate's DegreeNone of the Above
03
In what field of study related to this position do you posess an Associate's Degree, Bachelor's Degree, Master's Degree and Doctorate's Degree or have earned college credits?
Business AdministrationHealth AdministrationEnvironmental HealthCommunity HealthPublic AdministrationPublic HealthFinanceAccountingEconomicsNone of the Above
04
What degree related to this position do you posess?
AssociateBachelorMasterDoctorateNone of the Above
05
How many years of experience do you have working in a managerial/leadership role?
1 month - 5 months6 months less than 1 year1 year less than 2 years2 years less than 3 years3 years or moreI have no experience
06
How many years of experience do you have in community or public health or a related field?
I have no experience1 month - 5 months6 months less than 1 year1 year less than 2 years2 years less than 3 years3 years less than 4 years4 years less than 5 years5 years less than 6 years6 years less than 7 years7 years less than 8 years8 years less than 9 years9 years less than 10 years10 years less than 11 years11 years or more
07
Please substantiate your progressively responsible experience in community health, public health or a related field.
08
Please describe your work experience with HRSA Part A programs.
09
Do you have federal grant writing experience?
YesNo
10
Do you have a Master's degree in Public Health?
YesNo
11
Will you accept a grant funded position?
YesNo
12
Describe your experience with using the CAREWare Database.
13
Describe your experience in database management centered around an HIV or health-related program.
14
Describe your experience in working in Public Administration.
15
Please describe your experience in developing programmatic and ?scal reports required by external funders.
16
Describe your experience in developing large multi-part departmental budgets, monitoring expenditures, and tracking by funding category.
Required Question
$92,293.00 Annually
Location :
FULTON COUNTY ATLANTA, GA
Job Type:
FULL-TIME
Department:
DEPARTMENT OF HIV ELIMINATION
Opening Date:
11/18/2024
Closing Date:
12/6/2024 11:59 PM Eastern
Pay Grade::
25
UNCLASSIFIED FULL-TIME GRANT FUNDED POSITION IN THE DEPARTMENT OF HIV ELIMINATION
Minimum Qualifications:Bachelor's Degree in Public or Community Health, Public Administration, Health Administration, Business Administration, or a related field supplemented by seven (7) years of progressively responsible experience in community health, public health or a related field and three (3) years supervisory experience.
Specific License or Certification Required:
Must possess and maintain a valid Georgia driver's license.
Specific Knowledge, Skills, or Abilities : Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.
Examination:The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.
ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT.
Purpose of Classification:The purpose of this classification is to perform duties related to managing multiple health programs and/or health care centers, which includes managing and directing clinic/health care center operations, developing program goals and objectives, overseeing program budgets, developing reports and data collection mechanisms, and supervising public health staff. Health Program Administrator is distinguished from Health Program Manager in that the former has responsibility for managing multiple health programs, whereas the latter manages a single program.
Essential Functions:The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Plans and evaluates programs: Applies managerial principles to develop, manage, and direct culturally competent service systems, public health programs or cross-functional assignments in accordance with goals and objectives, work plans, and funding requirements; contributes high-level technical expertise and skills to existing or new projects (including but not limited to training, technical assistance, evaluation, organizational infrastructure development, program management, and/or research); ensures the establishment, review, and modification of procedures, controls, and policies appropriate to national, state, and local trends and best practices as well as to general policies of the county and the department; monitors, analyzes and evaluates organizational and operational systems; establishes performance measures and evaluates performance outcomes; plans service changes; oversees daily activities and operations; organizes, manages and controls service delivery scheduling; analyzes information to plan program changes or make recommendations to department administration to meet programmatic goals; executes necessary functional reorganization of programs; fosters service integration; develops and modifies data collection forms and procedures; evaluates client satisfaction with services; assesses customer needs and service outcomes; ensures that processes are in place to protect client confidentiality and that processes are followed; and analyzes problems, considers alternatives and project consequences and implements recommendations.
Plans, organizes and oversees the activities of programs and projects on an ongoing basis: Evaluates, reviews and revises policies procedures, mission objectives, and organization design; and reviews, analyzes, develops, and makes recommendations to amend, update, replace, and/or convert programmatic operational, technical, and administrative-related missions and functions and all supporting directives, processes, procedures, etc., based upon current and future policies, concepts, procedures, goals, and objectives, changes in focus, legislation, positive/negative human resource impacts, positive/negative budget impacts, and/or those situations that are susceptible to contracting.
Motivates, supervises and develops assigned staff: Directly supervise mid-management staff and manages remaining staff through subordinate supervisors; performs supervisory functions including assigning work, managing employee performance and conduct, assessing training needs, recruiting/interviewing/selecting, and coaching/mentoring/modeling; provides assistance to supervisors in resolving employee discipline and other supervisory issues; supervises the preparation of periodic reports and or service analyses; promotes cooperation and teamwork; conducts and participates in staff meetings and case reviews,; manages and resolves conflict, analyzes work flow and adjusts as needed; plans, organizes and coordinates projects; determines the allocation of resources; makes hiring or termination decisions/recommendations;, and administers disciplinary action as required.
Manages numerous grants and contracts: Participates and provides leadership on grant-funded project teams; analyzes andtracks existing projects to determine priorities for amendments and revisions; implements strategies to secure project funding through grant amendments and revisions; advises department management, budget staff and project managers on information requirements for successful obligation of grant funds; acts as agency's liaison with grant agencies concerning legal and procedural requirements for grant development, financial administration, project management oversight and audit; advocates for the County position on issues involving grant programs and agency requirement; s; reviews and monitors project budgets and expenditures; develops internal guidelines and deadlines for department management and staff to meet grant program schedules; identifies potential partners and negotiate partnering agreements; facilitates the preparation of programmatic and financial reports required by external funders; monitors quality of services; participates in internal and external audits of grants; facilitates process for selecting sub-recipients; develop scope of work, performance measures, and reporting requirements for sub-recipients; and implements systems to collect data to identify and analyze trends, to provide baseline and on-going program and service information for reports and planning, and to measure and assess program outcomes, personnel performance, and operational functions.
Coordinates and collaborates with internal and external partners: Ensures coordination and reduced duplication in health areas under the County's purview; confers with the Medical Director, management, supervisory and administrative personnel regarding policies, procedures, personnel matters, staff development, fiscal, and other program matters; participates with other program supervisors and administrative staff on department-wide projects and issues; serves as a member of the department's senior team; develops and maintains effective working relationships with external partners and the public; facilitates community partnerships; and effectively represents the department and/or program with internal and external entities by serving on task forces, committees, etc. ??
Conducts special projects and research: Directs and participates in research, planning and evaluation of projects that support and inform public policy and County practice.
Plans, develops and controls program budgets and expenditures: Provides advice, analysis and assistance in the development, formulation, execution, and management of public health program budget; monitor expenditures and revenues; forecasts budget needs; and provides justification for budget requests, budget revisions, and carry-over requests.
Additional Functions:Performs other related duties as required.
Performance Aptitudes:
Data Utilization : Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.
Human Interaction : Requires the ability to function in a managerial capacity for a division or organizational unit; includes the ability to make decisions on procedural and technical levels. Ability to assign, review, plan and coordinate the work of other employees and to maintain standards. Ability to provide instruction to other employees and to act on employee problems. Ability to recommend the discipline of employees. Ability to prepare employee performance evaluations.
Equipment, Machinery, Tools, and Materials Utilization : Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude : Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information such as program and project summaries and reports, quality reports, consumer complaints, health and medical information, performance evaluations and other performance data, work plans, flow charts, logic models, statistical reports and summaries, surveys, customer survey reports, Community Health Assessment reports, annual reports, memorandums of understanding and contracts, laws, regulations and protocols and a variety of correspondence.
Mathematical Aptitude : Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
Functional Reasoning : Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
Situational Reasoning : Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.
IT IS THE POLICY OF FULTON COUNTY THAT THERE WILL BE EQUAL OPPORTUNITY FOR EVERY CITIZEN, EMPLOYEE AND APPLICANT, BASED UPON MERIT WITHOUT REGARD TO RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, AGE, GENETICS, DISABILITY OR SEXUAL ORIENTATION.
01
The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. Please review all applications for accuracy and make all corrections before submittal because errors can result in not meeting the minimum qualifications. We do not accept additional information after your application has been received by the Department of Human Resources Management. Do you accept these conditions?
YesNo
02
What is your highest level of education completed?
High School Diploma or G.E.D. EquivalentSome CollegeAssociates's DegreeBachelor's DegreeMaster's DegreeDoctorate's DegreeNone of the Above
03
In what field of study related to this position do you posess an Associate's Degree, Bachelor's Degree, Master's Degree and Doctorate's Degree or have earned college credits?
Business AdministrationHealth AdministrationEnvironmental HealthCommunity HealthPublic AdministrationPublic HealthFinanceAccountingEconomicsNone of the Above
04
What degree related to this position do you posess?
AssociateBachelorMasterDoctorateNone of the Above
05
How many years of experience do you have working in a managerial/leadership role?
1 month - 5 months6 months less than 1 year1 year less than 2 years2 years less than 3 years3 years or moreI have no experience
06
How many years of experience do you have in community or public health or a related field?
I have no experience1 month - 5 months6 months less than 1 year1 year less than 2 years2 years less than 3 years3 years less than 4 years4 years less than 5 years5 years less than 6 years6 years less than 7 years7 years less than 8 years8 years less than 9 years9 years less than 10 years10 years less than 11 years11 years or more
07
Please substantiate your progressively responsible experience in community health, public health or a related field.
08
Please describe your work experience with HRSA Part A programs.
09
Do you have federal grant writing experience?
YesNo
10
Do you have a Master's degree in Public Health?
YesNo
11
Will you accept a grant funded position?
YesNo
12
Describe your experience with using the CAREWare Database.
13
Describe your experience in database management centered around an HIV or health-related program.
14
Describe your experience in working in Public Administration.
15
Please describe your experience in developing programmatic and ?scal reports required by external funders.
16
Describe your experience in developing large multi-part departmental budgets, monitoring expenditures, and tracking by funding category.
Required Question