Milwaukee Area Technical College
Administrative Assistant I (PT)
Milwaukee Area Technical College, Milwaukee, Wisconsin, United States, 53203
Salary:
$17.86 - $22.31 Hourly
Location :
Milwaukee, WI
Job Type:
Part-Time Limited Term
Job Number:
2024-05048
Division:
Retention & Completion
Opening Date:
11/18/2024
Closing Date:
11/24/2024 10:00 PM Central
Application Requirements:
Candidates, both internal and external, must ensure all sections are thoroughly complete for consideration. Incomplete applications will not be considered.
Description
Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. MATC's diverse team members - 42% of whom are employees of color--work with a purpose to serve the students who make us one of the most diverse two-year institutions in the Midwest. Together, we are meeting the needs of the community we shared and committed to eliminating equity gaps in higher education for both students and employees. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.
The incumbent will perform diverse administrative and staff support duties for the Student Life department, requiring knowledge of college policies, procedures, and departmental operations. The individual will assist with data collection, analysis, and preparation of reports, charts, budgets, and presentations. Additionally, the incumbent will coordinate schedules, meetings, travel, and events, while managing routine correspondence and inquiries. The individual will utilize basic skills in word processing, spreadsheets, and graphics software, working closely with senior personnel to ensure smooth administrative operations.
Characteristic Duties and Responsibilities
Support student engagement:
Perform administrative tasks to attract, retain, and progress students.
Provide administrative support:
Handle data entry, word processing, filing, composing routine correspondence, greeting and assisting visitors, directing inquiries, answering phones, scheduling appointments, maintaining records, and ordering supplies and coordinating equipment repairs.
Manage records and correspondence:
Respond to correspondence, edit and proofread documents, maintain financial, personnel, gift, and student records and databases, and update them as necessary.
Perform reception and coordination duties:
Manage front desk reception, coordinate all aspects of advisory committees and meetings from start to finish, and provide direct support for various department initiatives.
Track budgets and prepare reports:
Monitor budgets, compile and analyze data for reports or presentations, and prepare charts, graphs, and tables as needed.
Audit and process timecards:
Review timecards for accuracy, communicate errors or issues to leadership, and ensure compliance with organizational guidelines.
Coordinate operational logistics:
Prepare work orders, process requisitions, and monitor expenditures; manage travel arrangements; support faculty and staff searches; assist with student assignments, conferences, and meetings; and address questions about routine policies.
Draft and manage documentation:
Prepare correspondence, memos, minutes, reports, agendas, and other complex or confidential documents; compose original correspondence and compile factual reports requiring procedural knowledge.
Maintain and analyze data:
Track and maintain complex statistical reports, design formats for charts and graphs, manage electronic data exchanges, and run and interpret CROA reports.
Support procurement and facilities:
Enter and monitor purchase requisitions and room requests, maintain office supplies and equipment, and ensure compliance with college guidelines.
Operate office equipment:
Use personal computers, calculators, photocopiers, fax machines, and other office tools to support daily operations.
Handle communication and mail:
Receive, prioritize, and distribute mail; respond to inquiries orally and in writing; and exercise discretion in releasing departmental information.
Other duties:
Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.
Qualifications
Required Education & Experience
High School Diploma with at least one (1) year of postsecondary coursework and a minimum of one (1) year of office experience.
Specialty Skills
Proven ability to create and maintain a positive work environment, manage multiple tasks effectively, adapt to change, and demonstrate exceptional attention to detail.
Competencies:
Demonstrates innovation, optimizes work processes, ensures accountability, collaborates effectively, communicates clearly, and fosters interpersonal savvy while instilling trust. Maintains a strong customer focus, values differences, is action-oriented, pursues self-development, and shows compassion.
KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of business English, spelling, punctuation and composition. Thorough knowledge of modern business office practices, procedures and skill in their applications.
Knowledge of and proficiency in the use of a personal computer, computer applications and software such as Word, Excel, Electronic Mail, etc.
Ability to keep complex records, to assemble and organize data, and prepare reports from such records.
Ability to compose a wide variety of correspondence without specific instructions.
Ability to take and transcribe dictation accurately.
Ability to establish and maintain effective working relationships with all levels of other staff, employees, students and the public.
Ability to maintain confidential information and communicate effectively about sensitive issues through both oral and written means. Ability to work under stress and pressure.
Supplemental Information
Start Date
This position supports student life is available immediately, depending on start date position may not be benefit eligible.
End Date: June 30, 2025 (Limited Term Employment - LTE).
Hours
The work schedule is Monday to Thursday from 7:45 AM to 6:00 PM, Friday from 7:45 AM to 4:00 PM, with occasional Saturdays as required.
Salary
Salary Salary is listed to the midpoint of the salary range and are determined by years of experience credit and internal salary equity.
Application Materials:
Complete application
A complete application entails providing thorough details, including personal information, educational background, and comprehensive work experience. This should include specific job positions held, duties performed, dates of employment, and any relevant licenses or certifications.
Employee Benefits at a Glance -
PART-TIME STAFF SUPPORT; employees pay a higher percentage of the premium than full-time employees.
HEALTH INSURANCE:
MATC offers a choice between two medical insurance plans. See below for plan types:1- UMR High Level PPO2- UMR Low Level PPO
Note : All medical plans include Prescription Drug benefits at no additional costs to employees.
DENTAL INSURANCE:
MATC offers a traditional group dental plan through Delta Dental.
Annual maximum per covered person is $2,500; plan covers preventive, routine, restoration, and orthodontics for dependents up to age 19.
GROUP TERM LIFE INSURANCE:
MATC offers group life insurance benefits through Symetra Provident Insurance with active assignment and is fully paid for by the College. The amount of insurance is $15,000. The benefit is doubled in the event of accidental death.
RETIREMENT BENEFITS:
If you are employed for greater than 12 months and meet the minimum hours requirement for participation in the WRS pension system, you will be notified of your eligibility. The College currently pays the full cost of the employer contribution (6.9%), and the employee pays the full part of the employee contribution of 6.9% of salary. There is a five year vesting period requirement in order to qualify for any employer contributions made on the employee's behalf.
FLEXIBLE SPENDING PLANS:
MATC offers eligible employees the opportunity to participate in both Health Care and Dependent Care flexible spending accounts administered through UMR.
SICK LEAVE BENEFITS:
Sick leave hours granted based on hours worked in summary from 8/15 of previous year through 8/14 of current year. The maximum hours accumulation is 640 hours.
VACATION BENEFITS:
Vacation hours granted based on hours worked summary from 3/15 of previous year through 3/14 of current year (Not available for Instructors)
PAID HOLIDAYS:
MATC offers paid/flex holidays based on position.
MATC is an Affirmative Action/Equal Opportunity Institution and complies with all requirements of the Americans With Disabilities Act.
01
What is the highest degree you have completed from an educational institution?
No High School or GEDHigh School or GEDAssociate's DegreeBachelor's DegreeMaster's DegreeDoctoral Degree
02
If you have a High School Diploma, do you also have at least one (1) year of additional coursework from a postsecondary school (e.g., college, university)
YesNoI have an associate degree or higher
Required Question
$17.86 - $22.31 Hourly
Location :
Milwaukee, WI
Job Type:
Part-Time Limited Term
Job Number:
2024-05048
Division:
Retention & Completion
Opening Date:
11/18/2024
Closing Date:
11/24/2024 10:00 PM Central
Application Requirements:
Candidates, both internal and external, must ensure all sections are thoroughly complete for consideration. Incomplete applications will not be considered.
Description
Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. MATC's diverse team members - 42% of whom are employees of color--work with a purpose to serve the students who make us one of the most diverse two-year institutions in the Midwest. Together, we are meeting the needs of the community we shared and committed to eliminating equity gaps in higher education for both students and employees. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.
The incumbent will perform diverse administrative and staff support duties for the Student Life department, requiring knowledge of college policies, procedures, and departmental operations. The individual will assist with data collection, analysis, and preparation of reports, charts, budgets, and presentations. Additionally, the incumbent will coordinate schedules, meetings, travel, and events, while managing routine correspondence and inquiries. The individual will utilize basic skills in word processing, spreadsheets, and graphics software, working closely with senior personnel to ensure smooth administrative operations.
Characteristic Duties and Responsibilities
Support student engagement:
Perform administrative tasks to attract, retain, and progress students.
Provide administrative support:
Handle data entry, word processing, filing, composing routine correspondence, greeting and assisting visitors, directing inquiries, answering phones, scheduling appointments, maintaining records, and ordering supplies and coordinating equipment repairs.
Manage records and correspondence:
Respond to correspondence, edit and proofread documents, maintain financial, personnel, gift, and student records and databases, and update them as necessary.
Perform reception and coordination duties:
Manage front desk reception, coordinate all aspects of advisory committees and meetings from start to finish, and provide direct support for various department initiatives.
Track budgets and prepare reports:
Monitor budgets, compile and analyze data for reports or presentations, and prepare charts, graphs, and tables as needed.
Audit and process timecards:
Review timecards for accuracy, communicate errors or issues to leadership, and ensure compliance with organizational guidelines.
Coordinate operational logistics:
Prepare work orders, process requisitions, and monitor expenditures; manage travel arrangements; support faculty and staff searches; assist with student assignments, conferences, and meetings; and address questions about routine policies.
Draft and manage documentation:
Prepare correspondence, memos, minutes, reports, agendas, and other complex or confidential documents; compose original correspondence and compile factual reports requiring procedural knowledge.
Maintain and analyze data:
Track and maintain complex statistical reports, design formats for charts and graphs, manage electronic data exchanges, and run and interpret CROA reports.
Support procurement and facilities:
Enter and monitor purchase requisitions and room requests, maintain office supplies and equipment, and ensure compliance with college guidelines.
Operate office equipment:
Use personal computers, calculators, photocopiers, fax machines, and other office tools to support daily operations.
Handle communication and mail:
Receive, prioritize, and distribute mail; respond to inquiries orally and in writing; and exercise discretion in releasing departmental information.
Other duties:
Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.
Qualifications
Required Education & Experience
High School Diploma with at least one (1) year of postsecondary coursework and a minimum of one (1) year of office experience.
Specialty Skills
Proven ability to create and maintain a positive work environment, manage multiple tasks effectively, adapt to change, and demonstrate exceptional attention to detail.
Competencies:
Demonstrates innovation, optimizes work processes, ensures accountability, collaborates effectively, communicates clearly, and fosters interpersonal savvy while instilling trust. Maintains a strong customer focus, values differences, is action-oriented, pursues self-development, and shows compassion.
KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of business English, spelling, punctuation and composition. Thorough knowledge of modern business office practices, procedures and skill in their applications.
Knowledge of and proficiency in the use of a personal computer, computer applications and software such as Word, Excel, Electronic Mail, etc.
Ability to keep complex records, to assemble and organize data, and prepare reports from such records.
Ability to compose a wide variety of correspondence without specific instructions.
Ability to take and transcribe dictation accurately.
Ability to establish and maintain effective working relationships with all levels of other staff, employees, students and the public.
Ability to maintain confidential information and communicate effectively about sensitive issues through both oral and written means. Ability to work under stress and pressure.
Supplemental Information
Start Date
This position supports student life is available immediately, depending on start date position may not be benefit eligible.
End Date: June 30, 2025 (Limited Term Employment - LTE).
Hours
The work schedule is Monday to Thursday from 7:45 AM to 6:00 PM, Friday from 7:45 AM to 4:00 PM, with occasional Saturdays as required.
Salary
Salary Salary is listed to the midpoint of the salary range and are determined by years of experience credit and internal salary equity.
Application Materials:
Complete application
A complete application entails providing thorough details, including personal information, educational background, and comprehensive work experience. This should include specific job positions held, duties performed, dates of employment, and any relevant licenses or certifications.
Employee Benefits at a Glance -
PART-TIME STAFF SUPPORT; employees pay a higher percentage of the premium than full-time employees.
HEALTH INSURANCE:
MATC offers a choice between two medical insurance plans. See below for plan types:1- UMR High Level PPO2- UMR Low Level PPO
Note : All medical plans include Prescription Drug benefits at no additional costs to employees.
DENTAL INSURANCE:
MATC offers a traditional group dental plan through Delta Dental.
Annual maximum per covered person is $2,500; plan covers preventive, routine, restoration, and orthodontics for dependents up to age 19.
GROUP TERM LIFE INSURANCE:
MATC offers group life insurance benefits through Symetra Provident Insurance with active assignment and is fully paid for by the College. The amount of insurance is $15,000. The benefit is doubled in the event of accidental death.
RETIREMENT BENEFITS:
If you are employed for greater than 12 months and meet the minimum hours requirement for participation in the WRS pension system, you will be notified of your eligibility. The College currently pays the full cost of the employer contribution (6.9%), and the employee pays the full part of the employee contribution of 6.9% of salary. There is a five year vesting period requirement in order to qualify for any employer contributions made on the employee's behalf.
FLEXIBLE SPENDING PLANS:
MATC offers eligible employees the opportunity to participate in both Health Care and Dependent Care flexible spending accounts administered through UMR.
SICK LEAVE BENEFITS:
Sick leave hours granted based on hours worked in summary from 8/15 of previous year through 8/14 of current year. The maximum hours accumulation is 640 hours.
VACATION BENEFITS:
Vacation hours granted based on hours worked summary from 3/15 of previous year through 3/14 of current year (Not available for Instructors)
PAID HOLIDAYS:
MATC offers paid/flex holidays based on position.
MATC is an Affirmative Action/Equal Opportunity Institution and complies with all requirements of the Americans With Disabilities Act.
01
What is the highest degree you have completed from an educational institution?
No High School or GEDHigh School or GEDAssociate's DegreeBachelor's DegreeMaster's DegreeDoctoral Degree
02
If you have a High School Diploma, do you also have at least one (1) year of additional coursework from a postsecondary school (e.g., college, university)
YesNoI have an associate degree or higher
Required Question