University of Utah
Staffing & Volunteer Coordinators
University of Utah, Salt Lake City, Utah, United States, 84193
Details
Open Date
11/15/2024
Requisition Number
PRN40283B
Job Title
Coordinator, Administrative Program
Working Title
Staffing & Volunteer Coordinators
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Generally Monday – Friday 9am-5pm. Occasional evenings or weekends.
VP Area
Academic Affairs
Department
00018 - Utah Museum of Natl Hist Oper
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
44,900
Close Date
12/15/2024
Priority Review Date
11/30/2024
Job Summary
The Natural History Museum of Utah ( NHMU ) is seeking three staff members to form a new team that will coordinate the work of a dynamic group of nearly 500 staff and volunteers, spread across a variety of Museum departments. As part of the implementation of one of our most important strategic goals, NHMU’s Administration Department is expanding to better facilitate the recruitment, hiring/onboarding and positive workplace experience of our paid staff and volunteers. Work assignments among the three coordinators will include unique as well as overlapping responsibilities.
Responsibilities
Essential Functions for all three coordinator roles:
Administer daily operations and coordinate activities related to staffing.
Develop and implement program goals and objectives.
Monitor program quality and effectiveness and research improvement methods.
Advise staff and others regarding policies, goals and related technical issues.
May assign, direct and review work of support staff.
Problem Solving
Volunteer Coordinator
The Volunteer Coordinator is the main point of contact for all current and prospective volunteers at NHMU , and will be involved in all programming related to volunteers at the Museum. Responsibilities include:
Volunteer recruitment and placement within the Museum
Volunteer tracking system management and training
Onboarding and orientation support
Programs, events, and other efforts for volunteer recognition and retention
Volunteer communications
Volunteer Board support and liaison
Volunteer Lounge management
Professional Development & Internal Communications Coordinator
The Professional Development & Internal Communications Coordinator will be responsible for the development and implementation of professional learning opportunities and professional advancement experiences for all NHMU staff. This role will also focus on internal Museum communication efforts as they relate to staffing projects.
Responsibilities include:
Training & Development Projects
Learning Management System software management
Department specific training delivery support
Monthly Museum-wide trainings
New staff orientation content development support
Track staff training
Museum newsletter
Internal Museum training & opportunities communication & promotion
Staff & Volunteer recruitment support
Orientation facilitation
Staff recognition programming
Volunteer/prospective volunteer communication
Hiring & Data Coordinator
The Hiring & Data Coordinator will manage the hiring, onboarding, offboarding, and other data management processes for all new volunteers and staff at the Museum. This includes working closely and communicating with many stakeholders including hiring managers, new hires, Museum administrators, and our University of Utah Human Resources and Payroll liaisons.
Responsibilities include:
Job posting management
Volunteer tracking system support
Hiring, onboarding, offboarding management
2x monthly pay period close & payroll coordination
Reclassifications & annual increases
Background checks
Track staff training
Volunteer affiliate status & Ucards
Performance management support
Orientation facilitation
Minimum Qualifications
Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type
Benefited Staff
Special Instructions Summary
Along with a resume, applicants should include a cover letter that indicates which of the three position(s) described above is/are of most interest to them and why.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Open Date
11/15/2024
Requisition Number
PRN40283B
Job Title
Coordinator, Administrative Program
Working Title
Staffing & Volunteer Coordinators
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Generally Monday – Friday 9am-5pm. Occasional evenings or weekends.
VP Area
Academic Affairs
Department
00018 - Utah Museum of Natl Hist Oper
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
44,900
Close Date
12/15/2024
Priority Review Date
11/30/2024
Job Summary
The Natural History Museum of Utah ( NHMU ) is seeking three staff members to form a new team that will coordinate the work of a dynamic group of nearly 500 staff and volunteers, spread across a variety of Museum departments. As part of the implementation of one of our most important strategic goals, NHMU’s Administration Department is expanding to better facilitate the recruitment, hiring/onboarding and positive workplace experience of our paid staff and volunteers. Work assignments among the three coordinators will include unique as well as overlapping responsibilities.
Responsibilities
Essential Functions for all three coordinator roles:
Administer daily operations and coordinate activities related to staffing.
Develop and implement program goals and objectives.
Monitor program quality and effectiveness and research improvement methods.
Advise staff and others regarding policies, goals and related technical issues.
May assign, direct and review work of support staff.
Problem Solving
Volunteer Coordinator
The Volunteer Coordinator is the main point of contact for all current and prospective volunteers at NHMU , and will be involved in all programming related to volunteers at the Museum. Responsibilities include:
Volunteer recruitment and placement within the Museum
Volunteer tracking system management and training
Onboarding and orientation support
Programs, events, and other efforts for volunteer recognition and retention
Volunteer communications
Volunteer Board support and liaison
Volunteer Lounge management
Professional Development & Internal Communications Coordinator
The Professional Development & Internal Communications Coordinator will be responsible for the development and implementation of professional learning opportunities and professional advancement experiences for all NHMU staff. This role will also focus on internal Museum communication efforts as they relate to staffing projects.
Responsibilities include:
Training & Development Projects
Learning Management System software management
Department specific training delivery support
Monthly Museum-wide trainings
New staff orientation content development support
Track staff training
Museum newsletter
Internal Museum training & opportunities communication & promotion
Staff & Volunteer recruitment support
Orientation facilitation
Staff recognition programming
Volunteer/prospective volunteer communication
Hiring & Data Coordinator
The Hiring & Data Coordinator will manage the hiring, onboarding, offboarding, and other data management processes for all new volunteers and staff at the Museum. This includes working closely and communicating with many stakeholders including hiring managers, new hires, Museum administrators, and our University of Utah Human Resources and Payroll liaisons.
Responsibilities include:
Job posting management
Volunteer tracking system support
Hiring, onboarding, offboarding management
2x monthly pay period close & payroll coordination
Reclassifications & annual increases
Background checks
Track staff training
Volunteer affiliate status & Ucards
Performance management support
Orientation facilitation
Minimum Qualifications
Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type
Benefited Staff
Special Instructions Summary
Along with a resume, applicants should include a cover letter that indicates which of the three position(s) described above is/are of most interest to them and why.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.