Manager of Contracts and Procurement Services, Capital Projects

Salary: $117,707.20 - $182,457.60 Annually Location : 401 B Street, San Diego Job Type: Full-Time Department: Organization Effectiveness Division: Contracts & Procurement Opening Date: 05/23/2024 Closing Date: Continuous FLSA: Exempt Description Overview of the Contracts and Procurement Program: SANDAG conducts more than 65 solicitations on an annual basis and engages with the community and suppliers to maintain a competitive business environment. The 20 member Contracts and Procurement Services team provides procurement and contract management expertise in areas such as professional services, construction, operational supplies, Architecture & Engineering services, and technology equipment and services, and is responsible for executing approximately 800 contracts each year, with a total value of more than of $275 million. Role: The Manager of Contracts & Procurement Services, Capital Projects oversees the delivery of comprehensive, agency-wide procurement services while ensuring adherence to related agency, state, and federal regulations and laws. This position develops and administers contracts and procurement policies, programs, and activities, directly supervises Senior-level employees, and oversees a team of about 12 employees. This role will be focused on procurement and programs that support SANDAG's delivery of capital projects. This includes oversight of contracts and procurements that fall into the areas of Design and Construction Management, Construction, Alternate Delivery Methods, Real Estate, P-3, and Environmental. In addition, this position will be responsible for critical program areas that are required to keep the agency and team operations strong and modernized including team resource (templates, forms, SharePoint site) management, vendor portal administration, DBE oversight, and team training. Job Responsibilities Oversee contracting and procurement activities such as the preparation of bid/proposal solicitations and related advertisements, bid/proposal openings and review, pre-award audits, contract/procurement awards and execution, and review of payment requests from contractors; ensure the agency's procedures and records are accurate and comply with applicable agency, state, and federal rules and regulations. Oversee development and maintenance of contracting and procurement policies and procedures; streamline workflow to reduce the processing time of contracts and purchase orders; recommend and implement procedural improvements; ensure bid and proposal formats are compliant with SANDAG policy and appropriate laws and regulations. Plan, manage, and coordinate the development and implementation of the Contracts program goals, objectives, policies, and priorities. Develop strategic plans and budgets for Contracts and Procurement in coordination with Senior Analysts in the Department and the Director of Contracts and Procurement Services. Assist Director of Contracts and Procurement Services in establishing appropriate resource and staffing levels; monitor program activities and allocate resources accordingly. Supervise, mentor, train, and support career development opportunities for supervisory, professional, technical, and administrative level employees. Meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; review staff work when issues or challenges arise. Identify, establish, and maintain best practices for SANDAG Contracts and Procurement services; develop and implement processes and procedures that are user-friendly for staff and vendors; ensure compliance with funding agencies and public sector contracting requirements; facilitate and assist with preparing materials for audits and compliance reviews. Ensure standard contract language reflects changes to laws, regulations, and ordinances; consult with legal counsel on complex contractual issues. Prepare, plan, and negotiate terms and conditions for complex multi-jurisdictional, multi-year, or diversely funded contracts and ensure they represent the best interests of the agency. Provide guidance to staff to resolve contractual issues including interpreting or negotiating contract language changes; arrange resolution sessions to consider or initiate claims for adjusting compensation or other forms of relief on contracts; recommend appropriate actions and obtain authorization to resolve claims; review, prepare, and submit supporting documents, contracts, service agreements, change orders, and amendments for agency approval. Assist with monitoring the Disadvantaged Business Enterprise (DBE) and labor compliance and reporting functions. Participate in the review of plans, specifications, and related documents to be submitted to federal and state agencies for approval. Serve as a liaison with other departments; establish and maintain relationships with vendors, business representatives, and related public agencies; respond to public inquiries as appropriate and resolve significant and controversial issues. Keep the Director of Contracts and Procurement Services informed in a transparent and prompt manner of all significant issues impacting the Contracts and Procurement team. Provide highly responsible and complex professional support to the Director of Contracts and Procurement Services and act as the Director's primary delegate for Contracts and Procurement matters. Typical Qualifications The minimum education, training, and experience qualifications include a bachelor's degree with major course work in public administration, business administration, finance, law, or a related field. Seven years of recent, increasingly responsible, professional contracts and procurement experience, including two years of supervisory experience. An advanced degree and/or a Certified Purchasing Manager (CPM) and/or Certified Professional Contracts Manager (CPCM) designation are desirable. Demonstrated experience supervising and mentoring professional and technical level employees; experience providing administrative and professional leadership and direction for assigned programs. Demonstrated success with building an effective team and providing mentorship, training, support for employees; demonstrated ability in overseeing projects, meeting deadlines, and planning and prioritizing workload for self and others. Demonstrated knowledge of the principles, practices, and current trends related to a comprehensive contracts and procurement program, particularly in the areas of professional services contracts, goods, technology, Architectural and Engineering services, and construction. Demonstrated ability to lead a comprehensive procurement program that ensures compliance with state and federal policies and procedures. Experience with all phases of the procurement process including posting/adverting contracting opportunities, coordinating and facilitating pre-proposal/bid meetings, reviewing proposals/bids for submittal requirements, coordinating the review and selection of consultants/contractors and vendors by project managers, negotiating contract terms and conditions, and preparing contracts, agreements, and task orders. Demonstrated experience preparing and reviewing various solicitation documents such as Requests for Qualifications (RFQs), Requests for Proposals (RFPs), Invitation for Bids (IFBs) for small, informal, and formal procurements, including Multiple Award On-Call Contracts, Job Order Contracts (JOCs), task orders, amendments, and purchase orders; knowledge of Design-Build (D/B) and Construction Manager General Contractor (CM/GC) contracts are desirable. Demonstrated knowledge of rules, regulations, and laws related to public agency contracts such as the Brooks Act and Buy America; demonstrated knowledge of sources of funding for regional transportation projects; demonstrated ability to apply and incorporate funding agency requirements into the contracting process. Demonstrated knowledge of Disadvantaged Business Enterprise (DBE) program and prevailing wage requirements; experience supporting DBE and small business efforts. Outstanding written and oral presentation and training skills and the ability to communicate clearly and concisely to a variety of audiences including elected officials, technical staff, and the public; experience preparing clear and concise administrative and management reports. Knowledge of ERP system support including, functional and transactional support with accounting, production, distribution, billing, vendor order entry and inquiry, and quality. Strong computer skills and proficiency using various programs from the Microsoft Office Suite, in particular Word, Excel, and Access, and other PC-based applications; experience with OneSolution, Compliance Information Systems, the Contract Management System (CMS), vendor portals and other project management software is desirable. The offer for this position is contingent on the successful candidate passing a criminal background and credit check; periodic background checks will be a condition of ongoing employment in this position. We offer a complete benefits package to full-time employees including: Hybrid work options 9/80 flexible work schedule Pay-for-performance merit increases Retirement - Defined Benefit Plan with the California Public Employees' Retirement System (CalPERS) Retirement - 457 Defined Contribution Plan with Voya Excellent health insurance options for employees and their eligible dependents Free dental and vision insurance for employees and their eligible dependents Education Assistance of up to $5,250 a year for regular employees Free transit pass for use throughout the San Diego region, bus, Rapid Express, Trolley, and COASTER Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year, depending on length of service Manager and Principal level positions are offered a three-year At-Will employment contract, which provides an annual $5,000 contribution to their defined contribution plan. 01 SANDAG employees are expected to live within the San Diego region and work in-person in our San Diego office; there are telework options available (Monday and Wednesday), as well as a 9/80 work schedule (every other Monday off).This is not a fully remote position.Are you able and willing to adhere to the onsite and work schedule described above? Yes No 02 What is your level of education? Some or no college Associates Degree Bachelors Degree Masters Degree Law Degree 03 Are you a Certified Purchasing Manager (CPM) and/or Certified Professional Contracts Manager (CPCM)? Yes No 04 How many years of increasingly responsible experience do you have managing contracts and/or procurement? None Less than 4 years of experience At least 5 years of experience At least 6 years of experience. At least 7 years of experience. At least 8 years of experience. At least 9 years of experience. 10 or more years of experience. 05 Please describe your experience around preparing, planning, and negotiating terms and conditions for complex multi-jurisdictional, multi-year, or diversely funded contracts. If you do not have this experience, please indicate N/A. 06 Detail your experience overseeing contracting and procurement activities such as the preparation of bid/proposal solicitations and related advertisements, bid/proposal openings and review, pre-award audits, contract/procurement awards and execution, and review of payment requests from contractors. If you do not have this experience, please indicate N/A. 07 How many years of supervisory/management experience do you have? None At least 1-2 years 2 or more years 08 The final candidate selected for this position must successfully pass a pre-employment criminal background check and credit check. Periodic re-checking of criminal background history will be a condition of employment. Are you able to comply with this requirement? Yes No 09 Will you now or will you in the future require employment visa sponsorship? Yes No Required Question