Construction Contracts Assistant

Salary: $4,922.67 - $5,983.47 Monthly Location : Facilities Planning & Const. - 4860 Ruffner Street San Diego CA 92111-1522, CA Job Type: Classified Job Number: CL24-081 Department: Facilities Planning & Const. Opening Date: 11/13/2024 Closing Date: 11/28/2024 11:59 PM Pacific Description BASIC FUNCTION: The Construction Contracts Assistant will perform a variety of advanced and complex technical and clerical duties related to contract procurement and processing in the Strategic Sourcing and Contracts department. JOB SPECIFICS: Two (2) Full time 40 hours per week positions available Facilities Planning and Construction - 4860 Ruffner St Annex 3, San Diego CA, 92111 Qualifies for District Paid health and wellness benefits for employee and dependents. The Construction Contracts Assistant will be paid on theOTBS Salary Schedule. Salary Grade: 39 . The OTBS Salary Schedule can be found by clicking here This is a promotional/open opportunity , which means that current monthly-salaried employees receive precedence over other candidates on the eligible list. For a promotional/open posting, the top ten internal applicants will be provided unless there is an insufficient number and then the list will be supplemented with the top external applicants to make up the ten (Employment Regulations for the Classified Service of the San Diego Unified School District: Article 2, Section 9). Examples of Duties Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements. E Essential Functions Assist in the coordination of the facilities contract procurement process including prime contractor, subcontractor, and consultant pre-qualifications, complex contract bid packages for various delivery methods, design agreements, direct pay agreements, bid evaluations, and award recommendations. E Prepare and coordinate documents for bid process, design agreements, work authorizations, addenda, and other necessary documentation for construction contracting purposes; post bid advertisements for legal public notices in newspaper and on assigned system; oversee ordering, distribution of plans, specifications, and prime contractor bid documents; list and examine bids for proper forms and signatures. E Assist professional staff with the coordination and facilitation of bid openings and solicitation of professional services; prepare materials for requests for qualifications and proposals. E Examine received bids and proposals for completeness, and interpret and evaluate bidder's compliance with Public Contract Codes, Contractors State License Board (CSLB), Department of Industrial Relations (DIR), and Disabled Veteran Business Enterprise (DVBE). E Vet bidders; review project funding sources; solicit and assist contractors with pre-qualification and construction bidding. E Enter contract, budget, and payment information into databases; prepare and maintain specialized database files for tracking construction contracts, budgets, and other contract-related documents. E Perform research on contracts; conduct site visits; compile data; prepare complex administrative and technical documents and reports;; analyses, correspondence, forms and summaries including budget documentation; conform complex contract documents. E Assist professional staff in the selection of materials; determine need for and process requests for service. E Initiate, organize, maintain and retain auditable complex project records including RFI's, addendums, forms and correspondence, files and records per established procedures governing work routines in assigned areas. E Operate standard office equipment; operate computers and related assigned software applications and systems to enter, organize and extract information and data. E Contact business and community members, staff, vendors and other public agencies to obtain and/or provide information; explain school district policies, regulations, and procedures. E May train, lead, and coordinate the work of clerical or secretarial staff. Perform related duties as assigned. To view the detailed job description for Construction Contracts Assistant, Minimum Qualifications EDUCATION AND EXPERIENCE: A combination of training, experience, and/or education equivalent to three years of recent paid, full-time, increasingly responsible office-clerical experience in a maintenance, purchasing, or construction setting. LICENSES AND OTHER REQUIREMENTS: Possession of a valid California driver's license and availability of private vehicle may be required for designated positions (mileage expense allowance provided). Typing/keyboarding certificate at a net, corrected speed of 40 () words per minute. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class. Supplemental Information APPLICATION PROCESS: To be eligible for consideration, interested candidates must submit the following documents: Online employment application Please complete the online application to include all current and previous work history and education. Answer all supplemental questions The supplemental questions should be answered thoroughly, clearly, and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process. Attach proof of education Education, training, or certifications will only be considered if acceptable documentation is attached Photocopy of Degree or Photocopy of OFFICIAL transcript Photocopy of Licenses and/or Certifications Foreign Equivalency Certification: Individuals who have completed high school or college-level coursework at an institution in a country other than the United States must provide a Foreign Equivalency Certification to satisfy the education requirement. A Foreign Equivalency Certification can be obtained for a fee from a professional organization. For more information, including acceptable providers please see Foreign Transcript Evaluation . Additional documents A resume may be attached, but not substituted for completing work history, education sections, or the supplemental questions of the employment application. Additional documents, if any, may/should be attached to the online employment application. ADDITIONAL INFORMATION: The San Diego Unified School District communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can add the and to your safe senders list. ADDITIONAL INFORMATION : If you have questions about your application, please email The San Diego Unified School District communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can try to add the and to your safe senders list. San Diego Unified School District is committed to equal opportunity for all individuals in education. District programs and activities shall be free from discrimination, harassment, intimidation, and bullying by reason of the following actual or perceived characteristics: age, ancestry, color, mental or physical disability, ethnicity, ethnic group identification, gender, gender expression, gender identity, genetic information, immigration status, marital or parental status, medical condition, nationality, national origin, actual or perceived sex, sexual orientation, race, religion, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics. For more information about equity in employment, contact: Title II Coordinator & Uniform Complaint Compliance Officer Eric Rico / (619) 725-7225 / erico1sandi.net Title IX Coordinator Anna Ward / (619) 725-7225 / award2sandi.net 504 Coordinator Eri Nall / (619) 344-6420 / enallsandi.net 01 The following supplemental questions will help us determine how well you meet the minimum employment qualification standards for this position. Additionally, the information provided in answer to these questions may be considered in determining whether you will move forward in the recruitment process. Respond honestly and truthfully to all questions. Over-evaluating your experience or skill level is considered providing false and/or misleading information. Applicants found to have provided false or misleading information of their skills or experience will be disqualified from further employment processing, or if hired, immediately terminated from employment. Experience listed below must be represented in the work history section of your application. A resume may be attached, but not substituted for completing the work history, education sections, or the supplemental questions of the employment application. Providing incomplete responses or answering "See Resume" or "See Application" may automatically disqualify your application from further consideration.I acknowledge that I have read and understand the above statement. (Please initial in the space provided below.) 02 This is a promotional/open opportunity, which means that current monthly-salaried employees receive precedence over other candidates on the eligible list.For a promotional/open posting, the top ten internal applicants will be provided unless there is an insufficient number and then the list will be supplemented with the top external applicants to make up the ten (Employment Regulations for the Classified Service of the San Diego Unified School District: Article 2, Section 9).Are you currently a monthly-salaried employee of San Diego Unified School District? Yes No 03 If you ARE a current monthly-salaried employee of SDUSD, please enter your SDUSD employee I.D. number. If you are not, please type N/A 04 What is your highest level of education completed? Please note: To receive credit for a college degree, trade school or certificate, a photocopy of an official transcript, diploma, or certificate must be attached to your application. Degrees or coursework completed in a country other than the United States will need to be accompanied by a foreign transcript evaluation. High School Diploma or G.E.D. Equivalent Some College Associate's Degree Bachelor's Degree Masters Degree or Higher Doctorate None of the Above 05 If you have listed a degree above, please state the area of concentration for your degree. If you have multiple degrees, please list all areas of concentration. Be sure to list all courses that were directed toward purchasing, contracting, construction management, or closely related field. If you did not list a degree, please answer N/A.(Please remember, to receive credit for your degree or its focus, a photocopy of an official transcript or degree must be attached.) 06 Please indicate any formal training or coursework in contracting, construction management, construction-related professional services (i.e. architecture or engineering), real estate, insurance, or a closely related field? If none, please answer N/A 07 Specify any work experience you have in contracting, construction management, construction-related professional services (i.e. architecture or engineering), real estate, insurance, or a closely related field? Be sure to include the specific duties/tasks you performed, where this experience was obtained, your position title, and how long you performed these duties.If you have no experience, please answer N/A. 08 Specify any experience in working with or for a public school, public agency, or government entity such as city, county, state, or federal. Your related work experience must be clearly shown in the areas for work history on your application. 09 Specify any experience working full time in an office-clerical or administrative assistant or a closely related field in a maintenance, purchasing, or construction setting Be sure to include the specific duties/tasks you performed, where this experience was obtained, your position title, and how long you performed these duties. If you have no experience, please answer N/A. 10 Please select the answer that best describes your experience Performing reviews of contracts; compiling data; and preparing and submitting complex administrative and technical documents and reports, analyses, correspondence, forms and summaries. I have no background or training in this activity I have been trained in this activity but have not performed it. I have done this independently, but only occasionally I have done this as a regular part of my job duties. I have done this extensively and at a high level of complexity. 11 Please select the answer that best describes your experience Organizing, maintaining, utilizing, and retaining detailed project records and documents, including correspondence, insurance certificates, and forms. I have no background or training in this activity I have been trained in this activity but have not performed it. I have done this independently, but only occasionally. I have done this as a regular part of my job duties. I have done this extensively and at a high level of complexity. 12 Please describe your level of proficiency in Microsoft Excel. I do not have any experience using Excel. I know how to create a spreadsheet, format data, and create charts. I know how to create spreadsheets/charts, create formulas, and import/export data. I can perform all of the functions listed above, create pivot tables, and compile data from a variety of sources. 13 Please describe your level of proficiency in Microsoft Word. I do not have any experience using Word. I know how to create and edit simple documents and change the appearance of documents using a variety of editing techniques. I know how to create custom templates and styles, manage tables and table data, and insert graphics. I can perform all of the functions listed above and, create mail merge documents, create forms by inserting fields, and manage document revisions using track changes. 14 Please select the best answer that best represents your net typing/keyboarding speed on a five-minute typing test. Between 0-20 words per minute Between 20-40 words per minute 40 or more words per minute 15 This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 40 words per minute.Please initial below you meet this requirement.Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class. Required Question