AdventHealth
Administrative Assistant
AdventHealth, Altamonte Springs, Florida, United States, 32701
**Administrative Assistant**
**All the benefits and perks you need for you and your family:**
·
Benefits from Day One
·
Paid Days Off from Day One
·
Student Loan Repayment Program
·
Career Development
**Our promise to you:**
Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that
**together**
we are even better.
**Schedule:**
M-F
**Shift:**
8AM-5PM
**Location:**
**900 Hope Way, Altamonte Springs, 32714**
**The role you'll contribute:**
The administrative assistant provides the support necessary for directors and department staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The administrative assistant enhances director's effectiveness by providing director support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership. Requires a high school diploma or equivalent and two years minimum in a secretarial role.
**The value you'll bring to the team:**
+ Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
+ Maintains and updates Outlook with current information, including distribution lists
+ Responsible for the department's daily mail pick-up and distribution, FedEx shipments and certified mail. Tracks all requests electronically to insure accurate delivery/completion.
+ Maintains department inventory of office supplies and equipment, including purchase orders and check request
+ Schedules and maintains director's calendars
+ Provides necessary logistics for meetings (internal and external) such as agenda, facilities and catering, accommodations and technical equipment
+ Organizes weekly/monthly conference calls for directors
+ Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents
+ Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling
+ Makes travel arrangements for assigned directors and coordinates schedule.
+ Completes expense reports for directors in a timely manner.Ensures expense reports are copied and turned into accounting for processing.
+ Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions
+ Communicates with staff, leadership, outside callers and visitors
+ Clearly represents self and the organization in a professional, courteous manner
+ Directs incoming communications according to director's schedule and priorities
+ Deals discretely and appropriately with confidential information concerning Adventist Health System
Qualifications
**The expertise and experiences you'll need to succeed**
**:**
+ High school diploma or equivalent
+ 2 years minimum experience in a secretarial role.
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
**Category:**
Administrative
**Organization:**
AdventHealth PHSO Resources
**Schedule:**
Full-time
**Shift:**
1 - Day
**Req ID:**
24041175
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
**All the benefits and perks you need for you and your family:**
·
Benefits from Day One
·
Paid Days Off from Day One
·
Student Loan Repayment Program
·
Career Development
**Our promise to you:**
Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that
**together**
we are even better.
**Schedule:**
M-F
**Shift:**
8AM-5PM
**Location:**
**900 Hope Way, Altamonte Springs, 32714**
**The role you'll contribute:**
The administrative assistant provides the support necessary for directors and department staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The administrative assistant enhances director's effectiveness by providing director support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership. Requires a high school diploma or equivalent and two years minimum in a secretarial role.
**The value you'll bring to the team:**
+ Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
+ Maintains and updates Outlook with current information, including distribution lists
+ Responsible for the department's daily mail pick-up and distribution, FedEx shipments and certified mail. Tracks all requests electronically to insure accurate delivery/completion.
+ Maintains department inventory of office supplies and equipment, including purchase orders and check request
+ Schedules and maintains director's calendars
+ Provides necessary logistics for meetings (internal and external) such as agenda, facilities and catering, accommodations and technical equipment
+ Organizes weekly/monthly conference calls for directors
+ Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents
+ Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling
+ Makes travel arrangements for assigned directors and coordinates schedule.
+ Completes expense reports for directors in a timely manner.Ensures expense reports are copied and turned into accounting for processing.
+ Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions
+ Communicates with staff, leadership, outside callers and visitors
+ Clearly represents self and the organization in a professional, courteous manner
+ Directs incoming communications according to director's schedule and priorities
+ Deals discretely and appropriately with confidential information concerning Adventist Health System
Qualifications
**The expertise and experiences you'll need to succeed**
**:**
+ High school diploma or equivalent
+ 2 years minimum experience in a secretarial role.
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
**Category:**
Administrative
**Organization:**
AdventHealth PHSO Resources
**Schedule:**
Full-time
**Shift:**
1 - Day
**Req ID:**
24041175
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.