Purchasing Assistant

Position Summary:Works under minimal supervision to perform duties in support of both Supply Management and Global Sourcing departments. Uses judgment and discretion to complete tasks including, but not limited to, contacting existing vendors, researching and acquiring new vendors for regular items purchase, organizing vendor lists and files, preparing and reviewing requests for quotation, preparing purchase orders, coordinating details with vendors including revisions to price, discontinued items, backorders, order cancellations, etc. and verifying invoices for accuracy.Essential Responsibilities:• Set up new suppliers and maintain existing suppliers in the Corporate Supplier Listing (CSL), conduct monthly audits on the CSL for all of the TEi suppliers. Assist the department to qualify new suppliers and recertify existing suppliers.• Set up/enter supplier information in DCAP. Transmit RFQs and POs to suppliers thru DCAP. Transmit files to suppliers thru the FTP site.• Coordinate negotiations and finalize Terms & Conditions with existing and new suppliers• Data input of Purchase Orders into Cost Point as directed.• Conduct new supplier verification to set up supplier payment account.• Order office supplies (coffee supplies, paper, pens, etc.), IT Supplies (computer equipment, toner, etc.), and misc. office stuff. Issue Work Orders for consultants and issue Purchase Orders for 3rd Party Inspection services.• Produce reports for the department as necessary.• Handle invoices for small parcels and misc. issues as needed, e.g. add lines to PO, correct charge code in Cost Point, correct line amount to match invoice.• Administrative duties and support as required.Job Requirements / Skills, Knowledge and Abilities:• Four (4) year Bachelor's Degree is preferred.• Minimum (3) Years Administrative.• Detail oriented and ability to interact with all disciplines and levels of the Company.• Ability to effectively communicate verbally and in writing, good people/leadership skills within a matrix organization.• Flexibility in schedule, initiative, willingness to learn, maintain effective and professional interaction between Company and Supplier.• Proficient in Microsoft Office (Word, Excel, Power Point).